Nutrition 564: Introduction

1. Nutrition 564: Introduction Nutr 564: Management Summer 2007

2. Nutrition 564: Introduction Course Web Site: http://courses.washington.edu/nutrmgmt/nutr564.html Syllabus Readings Calendar Forms - Finance Log Evaluation information Assignments Class Notes / Slides

3. Nutrition 564: Introduction Class Notes and Slides: http://courses.washington.edu/nutrmgmt/nutr564.html ID = mgmt_tips Password = gdjob4u

4. Assignments • Team Projects • Teams and organization structures • Visio • Review of financial statements • Negotiations • Marketing project

5. Overview of Management • Share your previous course work or employment situations that have provided insight into management functions. • Is management different in dietetics? • What are the challenges Clusky notes in her article? • How can we prepare to deal with the challenges?

6. Overview • Hamm presents five messages on management. Be prepared to describe your reaction to each of Hamm’s five points. • These five concepts will be covered individually in this course. Do you see these as different in the dietetics profession?

7. Nutr 564: Information Management

8. Information Management • List ways in which you manage information • What tools do you use? • Be prepared to offer one tip on a method to improve information management

9. Information Management Objectives: • Define key terms in information management • Review types of information • Discuss information management systems • Develop strategies to manage nutrition information

10. Information Management Information Management: “the effective production, storage, retrieval, and dissemination of information in any format and on any medium” Hudson Strategic Information Management: Business plans that support the formulation of information strategy Information Technology: The use of computer technology in managing, processing, and accessing information.

11. Information Management Paperless Medical Record Computer-based electronic data processing and storage of medical records that eliminates the need for hard copies of these documents. Research Records / FDA forms

12. Information Management Medical Informatics: 'Health informatics'is now tending to replace the previously commoner term 'medical informatics', reflecting a widespread concern to define an information agenda for health services which recognizes the role of citizens as agents in their own care, as well as the major information-handling roles of the non-medical healthcare professions. British Medical Informatics Society; http://www.cs.man.ac.uk/mig/links/what.medinfo.html

13. Information Management Objectives: • Define key terms in information management • Review types of information • Discuss information management systems • Develop strategies to manage nutrition information

14. Information Management Types of Info Files Examples Documents Consistency in storage form Word Consistency in title Web/html Acrobat (read only) Text Consistency in storage form Word Consistency in title Access Specialized program Numerical zero Excel Missing values Access

15. Information Management Types of Info Files Examples Data Input files Statistical Programs Output files SPSS Tables Stata Graphics SAS Data-mixed type Text Excel Numerical Access Formulas Specialized program

16. Information Management Specialty Issues: Research references: Author Other authors Title Journal / book title Volume Year Page Keywords Toggle Comment Programs: Ref Man Consider compatibility with Medline Consider flexibility

17. Information Management From the article by Haque- • What are some computer applications used in dietetics and nutrition? (Table 12-1) • Which do you see pertinent to your career track?

18. Information Management Specialty Issues: Data entry: Data entry options for handheld devices, e.g. Palm

19. Information Management Problems/ Limitations 1. What is the ‘life’ of the program? 2. What if the program is discontinued? 3. Can you transfer the information to another program? 4. Can you interface with another program? 5. How flexible is the program? 6. What limit is there for memory, fields, etc.?

20. Information Management Objectives: • Define key terms in information management • Review types of information • Discuss information management systems • Develop strategies to manage nutrition information

21. InformationManagement • Characteristics of a quality program • Cost / Expense to maintain and renew license • Stable • Secure • User-friendly • Timely and compatible updates • Flexible • Input and output of equal quality • Memory reasonable • Good interface • Other features available as necessary, e.g. sorting, merging, etc.

22. Information Management • Standardization • Institutional policy • Programs should be consistent • Naming of files / storage • Backups, who is responsible • What maintenance is available • Importance of policies and procedures • HIPPA

23. Information Management • Information flow • Multidirectional • Types of institutional information • Internal • External • Confidential • Legal

24. Information Production • Production • Intrinsic • Basic • data that is produced, does not need manipulation • “Raw” data • Processed • Greater control • Greater accuracy (if QA in place) • Must conduct audits • Increased speed • Increased volume

25. Information Production Access Excel • Production • Extrinsic • Database “a set of related information that is organized and stored in a computer for access and is usually associated with software applications” Hudson • Spreadsheet “A tool that allows input of numerical data into rows and columns for computation and analysis

26. Information Management -Discussion Strengths and Weaknesses of software programs

27. Information Management - Discussion Use the correct program for your needs Test compatibility Test output

28. Information Management • Storage • High tech options • Programs, compatible, widely available, training is offered • Systems, capacity for storage

29. Information Management • Retrieval Only as good as the person who understands what they want to retrieve and what they expect to do with what they retrieve • Garbage in = Garbage out

30. Information Management • Retrieval • Organization System • Search engine • Directory/ site map • Basic search/ advanced - word search • Google, Yahoo, MSN, • Evidence Based Medicine • Multiple search engines, nonspecific keywords, level of evidence, etc. • Read only restrictions • Password protection

31. Information Management Objectives: • Define key terms in information management • Review types of information • Discuss information management systems • Develop strategies to manage nutrition information

32. Information Management “Managers must find ways to utilize the information that they have without either becoming overburdened by too much data or settling for less data than is needed.”Hudson

33. Information Management Patient Care: Quality information management systems should: • Support quality care • Assure confidentiality • Facilitate communication • Streamline business practices • Billing, • Scheduling, • Appointment reminders • Lab results • Support Patient safety initiatives

34. Information Management • Describe the purpose and specifics of the HIPAA regulations. (Haque article)

35. Information Management Information as an asset: Leverage information for maximum effectiveness throughout the organization Protect information from a variety of threats and for a variety of purposes Monitor the use of information to ensure consistency in information practices www.arma.org/sim.index.cfm

36. Information Management Information as an asset: Quantify the value of information Forecast information that will be needed in order to make business units successful Maintain information for legal compliance and long-term access. www.arma.org/sim.index.cfm

37. Information Management You are transitioning from education to a practice area. • What information management tools and skills do you consider most useful during the transition (think internship /exam) and in your entry level position? • What additional skills or technologies do you need? • How might you obtain these?