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SCT Banner Accounts Receivable Overview

SCT Banner Accounts Receivable Overview. Introductions. Name Organization Title/function Job responsibility SCT Banner experience Expectations. Performance objectives. Process charges Process payments Apply payments Unapply payments Perform queries. Task objectives.

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SCT Banner Accounts Receivable Overview

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  1. SCT Banner Accounts Receivable Overview

  2. Introductions • Name • Organization • Title/function • Job responsibility • SCT Banner experience • Expectations

  3. Performance objectives • Process charges • Process payments • Apply payments • Unapply payments • Perform queries

  4. Task objectives • Build standard charge and payment transaction codes • Process student charges and payments • Describe the process of admission, registration, and fee assessment • Query an individual’s account • Apply payments to specific charges • Unapply charges and their related payments • Create a company account • Adjust, close, and finalize a cashier’s session

  5. Overview • SCT Banner Accounts Receivable functions • Definition of individual charges & payments • Cashiering procedure • Supervisory checkout function • Organization-defined application of payments • Customization of billing messages • Billing on an individual-invoice basis • Detailed information through online queries

  6. Overview (cont.) • Student Accounts Receivable • Registration fee assessment and payment • Application of payment • Automated hold/release • Third-party billing • Other Accounts Receivable • Performing daily cashiering functions • Establish cashiering controls • Finance interface

  7. SCT Banner Accounts Receivable SCT Banner Finance SCT Banner Accounts Receivable SCT Banner Student

  8. Student charges entered in other modules • Admission • Location Management (Housing) • Registration • Academic History • CAPP

  9. Update and query student payment and charge information • Enter and display account information • Account Detail Form (TSADETL) • Enter and display account information in a condensed format • Student Account Detail Review Form (TSAAREV)

  10. Update and query student payment and charge information(cont.) • Build student-related detail codes • Detail Code Control Form (TSADETC) • Detail Code Report (TGRDETC) • Enter charges/payments to multiple accounts • Billing Mass Data Entry Form (TSAMASS)

  11. Update and query student payment and charge information(cont.) • Review and maintain information about a specific account • Account Review Form (TSAACCT)

  12. Registration and Fee Assessment • Register a student and/or assess fees • Admissions Quick Admissions Form (SAAQUIK) • Registration Form (SFAREGS) • Review the assessment • Account Detail Review Form (TSAAREV) • Review registration fees • Registration Fees Process Control Form (SFARGFE)

  13. Registration and Fee Assessment (cont.) • Review fee assessment rules and controls • Term Control Form (SOATERM) • Account Detail Review Form (TSAAREV) • Student/Course Fee Assessment Query Form (SFAREGF) • Registration Fees Minimum/Maximum Charge Control Form (SFAFMAX) • Schedule/Bill Rules Form (TSASBRL)

  14. Accept a student’s registration payment • Student Payment Form (TSASPAY) • Review a student’s status for a term • Calculates exemptions and contracts • Accept charges to indicate the student plans to attend • Enter charges and payments • Reflects all outstanding charges (past, present, and future) on the account and for the balances

  15. Automated hold/release • Automatically assign holds to and release holds from a person or entity • Automated Hold/Release Process (TGPHOLD) • Holds are conditional or non-conditional • Auto hold forms • Auto Hold Validation Form (TTVRHLD) • Auto Holds Rule Form (TGAHOLD)

  16. Third-party billing • Establish third-party billing • Third Party Contract Rules Form (TSATPRL) • Contract Authorization Form (TSACONT) • Establish exemption information • Exemption Authorization Form (TSAEXPT) • Print third-party bills

  17. Finance forms • Differences - Finance vs. Student • Account Detail Form (TFADETL) • Billing Mass Data Entry Form (TFAMASS) • Account Detail Query Form (TFIAREV) • Account Review Form (TFAACCT) • Unapplication of Payment (TFAUNAP)

  18. Deposits procedures • Use the Detail Code Control Form (TFADETC) to complete the first two steps • Enter a deposit code • Establish a payment type detail code

  19. Deposits procedure (cont.) • Enter the deposit detail code for the account (TSADETL/TSAMASS) • Enter a deposit amount on the account • Run the Accounting Feed (TGRFEED) • Release a deposit to an account on TSADETL • Release a deposit to an outstanding charge

  20. Application of payment procedure • Set up priorities on each charge and payment on the Detail Code Control Form (TSADETC or TFADETC) • Student System note: • Prevent payments form applying to charges outstanding from other terms by selecting the Like Term check box on TSADETC

  21. Application of payment procedure (cont.) • Enter charges and payments onto an account • Student Payment Form (TSASPAY) • Account Detail Form (TSADETL or TFADETL) • Account Detail Review Form (TSAAREV) • Billing Mass Data Entry Form (TSAMASS, TFAMASS, or TFAMDET)

  22. Application of payment procedure (cont.) • Enter charges and payments onto an account (cont.) • Assess Penalty/Interest Charges (TSRLATE or TFRLATE) • Any charges from Registration, Admissions, and Academic History • Installment Plan Form (TSAISTL or TFAISTL)

  23. Application of payment procedure (cont.) • Run the Application of Payment Process (TGRAPPL) in batch • Run before every accounting feed • View payment process results on the Application of Payment Review Form (TFIAPPL)

  24. Unapplication of payment • Unapplication of Payment Form (TFAUNAP or TSAUNAP and the mass form TSAMUNA for STUDENT) • Unapplication of Payment Report (TGRUNAP)

  25. Create a customer profile • Identify the person/non-person • Identification Form (SPAIDEN ) • Create the profile • Customer Profile Definition Form (TGACPRF)

  26. Build standard detail codes • Detail Code Control Form (TFADETC/TSADETC) • Define detail codes • General ledger interface • When SCT Banner Finance is not installed, enter free-formatted general ledger information • When SCT Banner Finance is installed, establish coded general ledger information

  27. Perform daily cashiering functions • Collect miscellaneous revenue • Miscellaneous Transaction Form (TFAMISC or TSAMISC) • Use TFAMISC if SCT Banner Finance is installed • Use TSAMISC if SCT Banner Finance is not installed

  28. Perform daily cashiering functions (cont.) • Account Detail Review Form(TSAAREV) • Display and reprint previously processed receipts • Receipt Form (TGARCPT) • Review cashiering activity • Cashier Session Review Form (TGACREV) • User Profile Definition Form (TGAUPRF) • Cashier Supervisory Form (TGACSPV)

  29. Process non-sufficient funds checks • Review the Returned Check Control Form(TGARETC) • Accrual method of Accounting • Option A • Place a new outstanding charge of a returned check on an account • Option B • Remove the payment of the original charge

  30. Duplicate receipts • Receipt Form (TGARCPT) • Display and reprint previously processed receipts • Request duplicate receipts • Receipt Query Form (TGIRCPT)

  31. Establish cashiering controls • Review and create user profiles • User Profile Definition Form (TGAUPRF) • Identify a user ID • Indicate security for the user • Identify the user as a supervisor for cashiering purposes • Assign the cashier to a supervisor

  32. Review and close cashier sessions • Close cashiering session (TGACREV) • Perform supervisory review (TGACSPV) • Finalize cashiering session (TGACSPV) • Perform application of payments (TGRAPPL) • accounting feed

  33. Special processing • Move finalized accounting information from accounts receivable to general ledger • Account Feed Report (TGRFEED)

  34. Comments • View all comments entered on forms in the Accounts Receivable module • Comment Central Form (TGACOMC)

  35. Accounting table query • Query all records in the Account Charge/Payment Detail Table (TBRACCD) • Account Detail Query Form (TGIACCD)

  36. Review • Payments/charges • Non-Finance • Finance • Detail codes • Application and unapplication of payment • Registration and fee assessment • Miscellaneous transactions

  37. Review (cont.) • Duplicate receipts • Closing a cashier session • Accounting process/reports • Contracts and exemptions • Comments • Accounting table query

  38. Any questions?

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