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OPSG Grant Program Oversight and Guidelines: 2018 Update

This presentation outlines the Operation Stonegarden (OPSG) Grant Program for Arizona law enforcement agencies, detailing the program objectives, participating agencies, grant expenses, allowable and non-allowable costs, deployment parameters, agency responsibilities, budgeting guidelines, and reporting requirements. It covers the FFY 2017 program, including expenses, responsibilities, and reports, as well as the FFY 2018 funding process with recommendations for overtime, equipment, and mileage. The submission deadline for the OPSG Grant Application is April 27, 2018. For more information, visit https://azdohs.gov/opsg.

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OPSG Grant Program Oversight and Guidelines: 2018 Update

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  1. Operation Stonegarden Grant Program AZDOHS/CBP Border Patrol All Agency SeminarArizona Department of Homeland SecurityMarch 26, 2018

  2. Presentation Objectives • OPSG Program Overview • FFY 2017 Grant Program • Agency Responsibilities • FFY 2018 Grant Program

  3. OPSG Program Overview

  4. Participating Agencies 37 – Total Agencies (State, County, Local, Tribal) 25 – Municipal Police Departments 4 – Tier 1 County Sheriff’s Offices (Cochise, Pima, Santa Cruz, Yuma) 4 – Tier 2 County Sheriff’s Offices (Graham, Greenlee, La Paz, Pinal) 3 – Tribes 1 – State Agency (Department of Public Safety)

  5. Grant Expenses Allowable • Sworn AZ POST certified law enforcement personnel (Per 2017 NOFO: .…must have all necessary certifications and training to enforce state and local laws) • Dispatcher overtime for dedicated OPSG deployments and dispatching of OPSG deployed peace officers* • *Must be included and approved in Operations Order

  6. Grant Expenses Non-Allowable • Non-AZ POST certified personnel (Detention, Correction, Transport, etc.) • Civilian support staff (Crime Analysts, Crime Scene Technicians, etc.)

  7. OPSG Parameters • OPSG Deployment Operations are limited to: • Pre-coordinated deployments in support of the Border Patrol Mission • Not allowed: routine patrols, investigations, local calls for service or surveillance (Supplanting) • Exemptions: Critical incidents, emergency officer assistance, missing child, etc. is allowed for limited scope and duration

  8. FFY 2017 Program

  9. FFY 2017 OPSG • OPSG Deployment Overtime/ERE/Travel/Mileage • 94% of OPSG funding • Equipment Purchases* • 6% of OPSG funding *must directly support the Border Patrol mission

  10. OPSG Agency Responsibilities Overtime/Mileage • Agencies can expend only the awarded Overtime amount • Surplus Mileage grant funds cannot be transferred to Overtime • Surplus Overtime grant funds can be transferred to Mileage

  11. OPSG Agency Responsibilities Equipment • Type and quantity as indicated in your approved Budget Detail Worksheet • Purchase approved equipment in compliance with local, state and federal procurement rules • Equipment must be invoiced and received prior to December 31, 2018

  12. OPSG Agency ResponsibilitiesReports Quarterly Programmatic Reports • Due every 3 months, by the 15th day after the end of the Quarter • Reports containing insufficient data will be returned to stakeholder • Delinquent and/or insufficient reporting may affect future funding • When project is completed submit a “FINAL” report that shows any deobligated funds • Reimbursement Requests cannot be processed if Quarterly Programmatic Reports are delinquent • Quarterly Programmatic Report form available at (www.azdohs.gov)

  13. OPSG Agency ResponsibilitiesForms Validation Form - Submitted to AZDOHS only • One form required for each Reimbursement Request submittal • Must match information on Daily Activity Reports • Must show specific: • Border Patrol Station • “Operation/Location/Assignment”

  14. OPSG Agency ResponsibilitiesForms Daily Activity Report (DAR) form • Required for all OPSG activities • Include DAR forms in Reimbursement Request • DAR narrative submitted to Border Patrol Station only; not to AZDOHS • Border Patrol will review in detail during their presentation

  15. OPSG Agency ResponsibilitiesReimbursements • Submit for reimbursement monthly, bi-monthly or quarterly (Subrecipient Agreement requires a submission at least every 90 days if expenditures occur) • No requests for less than one month of expenditures • Suggested - Two 14 day pay periods = 28 days of expenditures • More than 90 days of expenditures is not acceptable

  16. FFY 2018 Program

  17. FFY 2018 OPSG Funding Process *Tentative

  18. FFY 2018 OPSG Recommendations • Overtime/ERE/Travel/Mileage • 80-85% of OPSG funding • Equipment* • 15-20% of OPSG funding *must directly support the Border Patrol mission

  19. OPSG Grant Application OVERTIME AND MILEAGE In FFY 2018, NO Operations Order. Submit only the OPSG AZDOHS Application • Personnel Costs: • Overtime • ERE/Fringe Benefits (percentage) • Travel • Vehicle Mileage (AZ State Mileage Rate of 0.445 cents/mile)

  20. OPSG Grant Budget EQUIPMENT • Provide AEL numbers for specific equipment • Provide specific but concise equipment description • Do not use brand names (Motorola, Chevrolet, etc.) • Unit costs to include shipping, tax and installation • “General” and “Special” equipment items listed together • Quantities

  21. FY 2018 OPSG Grant Application Presentation

  22. AZDOHS Budget Template SUBMISSION DEADLINE Friday April 27, 2018 at 5:00 pm E-mail to AZDOHS only wseltzer@azdohs.gov https://azdohs.gov/opsg

  23. Thank you! Questions?

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