Accounting for Absentee’s Clothing

Accounting for Absentee’s Clothing DA Pam 710-2-1 Unit supply system AR 700-84 Issue and sale of Personal Clothing CTA 50-900, Clothing and Individual Equipment

Task 101-521-3101 Account for Absentee’s Clothing, Equipment, and Personal Effects

Conditions You are assign to the unit as a Unit Supply Specialist / Supply Sergeant. Your duties and responsibilities include accounting for absentee’s soldiers clothing and equipment. You have receive notification that an individual is missing from your company. What do you do?

Standards Inventory, verify, and secure absentee's clothing, equipment , and personal clothing without losing supply accountability.

General Upon notification that an individual is missing from the unit, the unit commander has the responsibility of ensuring the SM clothing and equipment is inventoried and safeguarded.

What are some of the reasons a SM can be absent? • Absent Without Leave (AWOL) • Dropped from rolls (DFR) • Reassigned for compassionate reasons while overseas • Confined • Hospitalized • On Emergency leave • Dead or Missing

Inventory The abandon property of the soldier absent from the unit will be inventoried without delay! These procedures only apply if an enlisted soldier resides in the barracks.

Inventory Cont. The Unit commander can delegate the following persons to perform the inventories • Commissioned officer • Warrant Officer • Supply personnel • Noncommissioned Officers (E-5 through E-9)

DA Form 3078. • Prepare a DA Form 3078, in original and 3 copies. Record on this form the items and quantities of personnel clothing issued • The person conducting the inventory will enter the words “Inventoried by” in the REMARKS block of the DA Form 3078 • The witness, and the CDR or designated representative will verify and initial this form.

DA Form 3078 Cont. • Place the original copy of the inventory in the members duffel bag or suitable container • Place the other 3 copies in the unit suspense file pending further investigation

Inventory cont. NOTE The Inventory Officer will make sure the clothing is not exchanged for any other clothing of any other enlisted soldier.

Personal Effects. • Personal civilian and property clothing will be inventoried on plain bond paper in four copies, identified with the soldiers name rank or grade, and social security number (SSN). • High dollar value items will be recorded by make model , serial, color, ect., and a notation will be made as to the condition of each item

Personal Effects cont. • All copies will be signed by the individual conducting the inventoried and the witness. • The unit CDR will initial all copies.

OCIE OCIE (TA-50) will follow the same procedures with the exception of the form being used • Prepare two copies of DA Form 3645/3645-1 • Enter the words “inventoried according to DA PAM 710-2-1” in the NAME block of these forms

OCIE cont. • Record the items and quantities of OCIE on the forms • Sign and date the form in the signature & date block • Put the original copy with the soldiers TA-50. File the copy in the unit absentee files.

Currency Currency found during the inventory will be turned in to the local Finance Accounting Office (FAO) with a prepared cash collection voucher (DD Form 1131)

Hospitalized Personnel When a SM is hospitalized at a medical treatment facility at his duty installation, The following actions are taken: • The facility commander advises the unit CDR within 24 hours • The unit CDR, without delay, has personal effects immediately secured • If the SM does not return within 120 hours, the clothing and personal effects will be inventoried as outlined

Transferred to an Off Post Hospital When a SM is transferred to an off post hospital, personal clothing accompanies the individual, or the unit commander must ensure that the SM’s clothing is taken directly to the medical facility. The service member must acknowledge receipt of the property by signing the request for issue (DA Form 3161) or the unit retain copy DA Form 3078.

NOTE If the soldiers physical condition prevents him from or her from signing the medical officer designates an officer to acknowledge receipt on behalf of the enlisted soldier.

Transferred to a Holding medical Facility The unit commander will prepare a statement on letter sized paper outlined in figure 12-4 in AR 700-84 The unit CDR signs the statement. The statement is attached to the true copy of DA Form 3078 The copy is then forwarded the medical holding detachment

Emergency Leave The SM is responsible for the safekeeping of his clothing and equipment not accompanying him The unit commander will provide necessary storage for the SM use during authorized leave If the SM is transferred while on emergency leave, unit CDR, after receiving notification, must have the clothing and personal effects shipped at the governments expense. (excludes OCIE items)

Alterations Facilities Articles of personnel left by soldiers in Government repair shops (AAFES) for alteration or repaired are considered abandoned after 120 days. Items are dropped from laundry accountability.

Deceased Personnel Authority for obtaining Class A uniform and component items for burial of eligible deceased military personnel is found in AR 600-8-1 The Mortuary Affairs Coordinator will- • Take a serviceable uniform from the personnel effects or one will be issued from Military Clothing & sales

Deceased Personnel cont. b. Prepare a DA form 3078 according to para 5-2, AR 700-84, showing the items of military clothing required. The MO may approve DA form 3078 pertaining to the deceased. • Request insignia and awards through normal supply channels. • Refer to chapter 13 in AR 700-84 for alterations at government expense

Summary • Reasons to conduct Inventory • Inventory • DA Form 3078 • Personal Clothing & Effects • OCIE items • Currency • Hospitalized Personnel

Summary cont. • Hospitalized personnel transferred Off Post • Transferred to a Holding Medical Facility • Emergency Leave • Unclaimed Laundries • Deceased Personnel

Questions

Examination

Accounting for Absentee’s Clothing