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Midway ISD

Midway ISD. Depository Services Pre-Proposal Meeting April 12, 2013. Services Requested. Depository (basic banking) This is the essential part of the contract Must have these services Investments District prefers to invest locally District prefers to go through depository contract

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Midway ISD

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  1. Midway ISD Depository Services Pre-Proposal MeetingApril 12, 2013

  2. Services Requested • Depository (basic banking) • This is the essential part of the contract • Must have these services • Investments • District prefers to invest locally • District prefers to go through depository contract • District reserves the right to invest outside of depository contract at all times • Credit card services • District prefers to go through depository contract but other providers are available • Not a mandatory part of the contract

  3. Difference Between Proposals and Bids • Proposals allow providers to offer unique services, ideas, etc. that enhance their ability to serve over competitors • The District has the right to negotiate between different providers • Essential data will be provided to all parties

  4. Monthly Fees and Other Data • The proposal documents disclose the activity available to the District • Use this data as is unless the proposal can show clear evidence that the activity can be changed • The District understands that predictions of future events is subject to error, but expects due diligence in presenting realistic data • Unrealistic estimates will distract from the overall evaluation of the proposal

  5. Investments • The District understands that the depository may want to limit the amount of investments that would be allowed at certain rates of return • Make sure the proposal sets out any limitations • The investment balances provided in the proposal documents was intended to show the potential investments of the District

  6. Criteria for Award • Simplicity of services and terms: • The District places value on simple, easily understood terms, particularly with investments • Cost of Services • Cost of services is only 20% of the evaluation criteria • Cost includes the cost to change depositories • If everything else is equal, cost will have to be reduced to justify a change in depository

  7. Extension of Contract • State law allows up to two extensions for two years each • District prefers to extend if services are satisfactory and market conditions do not warrant new proposals • Modifications will be allowed at the time of extension if they are to the advantage of the District based on conditions at the time of the extension • The current contract has had modifications since acceptance

  8. Key Calendar Dates • April 22nd – Deadline for questions • April 25th – Response by District to all questions • May 2nd – Deadline for proposal submission • May 21st – District recommendation to award contract • September 1st – beginning of contract

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