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Effective PowerPoint Use

Effective PowerPoint Use. Tamara Swedberg Instructional Technology Specialist. Overview. Preparation Content Design Delivery. Preparation. The Audience. Why should they care? What will keep their interest? How can you involve them?. Outline. Make the slide headers first

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Effective PowerPoint Use

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  1. Effective PowerPoint Use Tamara Swedberg Instructional Technology Specialist

  2. Overview • Preparation • Content • Design • Delivery

  3. Preparation

  4. The Audience • Why should they care? • What will keep their interest? • How can you involve them?

  5. Outline • Make the slide headers first • Go back and fill in content • Rearrange slides if needed • Make final text edits

  6. Tell a Story • Personal stories are more interesting • Keep slides in chronological order

  7. content

  8. Text • 6 x 7 rule • No more than six lines per slide • No more than seven words per line

  9. Short Content • Emphasize the BIG points • Use images • Use simple charts

  10. Reflection and Questions • Pause once in a while • Ask a question • Ask for reactions

  11. Notes • Use notes section to add narrative • Presenter view • Only if using laptop • Screen and Projection different • Cannot rely on this being available

  12. Summary Slide • Summarize your presentation at the end • Emphasize key points • What the audience will take away

  13. Thank You Slide • Thank the audience • Include contact information

  14. design

  15. Themes • Choose a theme you like • Pick a color scheme • Try a different background • Use the slide master view • Repeating elements • Footer items, like slide numbers

  16. Visuals • Photos • Clip Art • WordArt • Smart Art • Charts • Graphs

  17. Places to find art • Microsoft clipart • Creative commons search • http://search.creativecommons.org/ • Vectorstock.com • $1 vector art • Stock art websites • High price • Most variety

  18. Extras • Quotes • Cartoons • Multimedia

  19. Fonts on Screen • Serif fonts are difficult to read on screen • Sans serif fonts are clearer • Italics are difficult to read • Normal or bold fonts are clearer • ALL CAPS IS HARD TO READ • Use colors to emphasize text

  20. Font size • Think of the person in the back of the room • 12 • 24 • 36 • 48 • 60

  21. Animations • Movement applies to text or objects • Subtle animations are nice • Draw attention to the screen • Help order elements • Hide/reveal text or objects • Erratic animations are annoying • Too many animations are irritating

  22. Transitions • Animations between slides • Same rules as animations

  23. Guides and Arranging • Under View • Guides • Gridlines • Ruler • Arrange • Align middle, right or left • Distribute multiple objects

  24. delivery

  25. Presenting • Practice your presentation • Don’t read the slides • Maintain eye contact • Walk around the room • Use a wireless presenter • smart phones apps

  26. Other Slide Software • Keynote - Mac • Google Presentations • Author with others • Share easily • Prezi • Motion and zoom • Artistic • Time consuming

  27. Don’t Forget Your Dongle • Macs and iPads - proprietary dongles • $30 • Different for each laptop

  28. Backups • Flash drive • Copy on web • Email • DropBox • PDF version • Especially for mac users • Photo and video conversion problems • PowerPoint version problems

  29. Handouts & Copies • Use the print handouts function • Most prefer 3 per page with notes • Post presentation online • Add link to last slide • Use URL shortener if needed

  30. Summary • Prepare • Add Content • Design • Deliver

  31. Thank You! Thank you for coming Tamara Swedberg Instructional Technology Specialist 732-848-2947 tamara.swedberg@rutgers.edu This presentation: policy.rutgers.edu/its/documents/powerpoint/

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