MyFloridaMarketPlace

MyFloridaMarketPlace MyFloridaMarketPlace Customer Roundtable Meeting February 20, 2008 Dial-in Number: (888) 808-6959 Conference Code: 4888366 Dial in and when prompted enter the conference code # followed by the # key

Agenda • Welcome / Introduction of new MFMP team members • SPURS Sunset / SPURS Helpdesk Transition • DFS Update • Agency Benchmarking Activity Update • Change Review Board Update • State Purchasing / Vendor Initiatives • eInvoicing Updates • MeadWestvaco Punchout Discussion/ Demo • Communications Discussion • Questions / Open Discussion • Next Meeting Time and Location

Next Speaker Walt Bikowitz, Chief of State Purchasing Operations

SPURS Sunset / Help Desk Transition • Sunset activities continue, including onboarding of FSDB and DOAH • The Help Desk transition is complete! • Calls previously handled by the SPURS Help Desk are now routed via the MFMP Customer Service Desk: Phone: 866-352-3776Fax: 850-414-8192Email:BuyerHelp@MyFloridaMarketPlace.com • The team is taking steps to ensure there is clear messaging going forward on vendors that are candidates for being registered in SPURS (as opposed to MFMP) • The team asks for any agency questions or perceived concerns about the sunsetting process be raised to the MFMP team sooner rather than later • Please e-mail MyFloridaMarketPlace@myflorida.com with comments • An MFMP team member will follow up with you to understand your concerns

Next Speaker Rachael Lieblick, MyFloridaMarketPlace Operations Manager

DFS Update • CFO Memorandum No. 01 (2007-2008) was published November, 2007 • Clarification regarding MFMP transactions: • Contract summary forms are not needed for MFMP DO transactions as long as the comment field includes the paid to date amount or statement confirming that paid to date as reflected on DO is correct • MFMP DOs that meet the thresholds defined in the CFO memo do not require ‘printouts’ to be sent to DFS. Instead, the Direct Order numbers can simply be e-mailed to the appropriate DFS processing section supervisor • At an agency’s request, DFS can review the PR prior to the DO being issued

DFS Update • DFS Update (cont): • Newly created MFMP/DFS work group: • Group consists of MFMP team members, FLAIR staff, and DFS Accounting & Auditing staff members • Team will meet monthly • Currently discussing: • CFO Received date for MFMP payments • SPURS Sunset • Central FLAIR failures

Agency Benchmarking Activity (ABA) Update • The first ‘comparative’ distribution of the ABA is scheduled for this week • The MFMP team will discuss the Executive Summary at the Purchasing Director’s meeting Thursday, February 21 • Prior to the 2/21 meeting, the agency’s individual worksheets as well as the overall Executive Summary will be sent to the agency Administrative Director, Purchasing Director and Finance and Accounting Director • The Executive Summary includes agency assessments regarding the following: • Requisition-to-PO Cycle Time • Contract Spend Percentage • Invoice-to-Check Cycle Time • Prompt Payment Compliance • MFMP Utilization

Change Review Board (CRB) Update • There was a CRB meeting January 31st • The group completed an administrative review and clean-up of the current Change Request list • Additional buyer change requests were prioritized and will be estimated for review by CRB members at the next CRB March 19th • Change requests currently being considered and estimated include: • CR 26 (Mass Edit of IRs) • CR 296849 (Add accounting detail to Analysis) • CR 37 (Mass edit for Purchasing Code and Procurement fields) • CR 259112 (IR accounting validation) • CR 36 (Make encumbrance number the PO number)

Next Speaker Eric Swanson, MyFloridaMarketPlace Vendor Management Lead Mark Oyster, MyFloridaMarketPlace Catalog Enablement

State Purchasing / Vendor Initiatives • eInvoicing activities: There is an updated list of current eInvoicing vendors posted to the MFMP Toolkit (Click on the ‘eInvoicing’ link on the MFMP Toolkit front page)

State Purchasing / Vendor Initiatives • eInvoicing activities (cont): • The team met with 8 vendors in January / February to discuss enablement activities • In process of reaching out to additional targeted vendors (based on volume and interest received from Vendor Survey responses) • Punchout activities • Continue to work with MeadWestvaco • Working with Superior Uniform Group and Verizon to launch their sites

Demo MeadWestvaco Punchout Demonstration

Next Speaker Debbie Gries, Process Management Team

Communications Discussion • New URLs • MyFloridaMarketPlace – http://myfloridamarketplace.com • DMS FTP Secure Reports – http://myfloridamarketplace.com/reports • MyFloridaMarketPlace Toolkit - http://myfloridamarketplace.com/toolkit • MyFloridaMarketPlace Training tools – http://myfloridamarketplace.com/training • Hot Topics • Frequency and Audience: Weekly; MFMP Purchasing and F&A Liaisons • Is this sufficient? Post only? Or Mail to all agency customers? • Topics: Please email: myfloridamarketplace@myflorida.com with recommended topics

Questions / Open Discussion • MFMP Vacancies – we will be posting to fill two positions in the immediate future: Communications Specialist and Finance and Accounting Process Team Member. • Open Discussion

Next Meeting Time and Location • May 15, 2008 • Carr Building • 9:00 – 11:00 a.m.

MyFloridaMarketPlace