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JDE Project Success with Cloud-based, Mobile & Collaborative Project Management

JDE Project Success with Cloud-based, Mobile & Collaborative Project Management. Session ID 100090 Presented by: Fermin Rodriguez – Premier Group Jorge Sanabria – Premier Group. What is a PM C loud?. Central PM Tool. Encrypted Access via Internet. Projects with 360º vision.

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JDE Project Success with Cloud-based, Mobile & Collaborative Project Management

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  1. JDE Project Success with Cloud-based, Mobile & Collaborative Project Management Session ID 100090 Presented by: Fermin Rodriguez – Premier Group Jorge Sanabria – Premier Group

  2. Whatis a PM Cloud? Central PM Tool Encrypted Access via Internet

  3. Projectswith 360º vision

  4. Examples of Companiesusing Cloud PM

  5. Geography Language Time Zones Uncontrolled Out of Scope Unbilled Out of Scope Wrong customer expectations Project Challenges

  6. Former Tools • MS Project on each PM and team member computer. • Project Server forDevelopmentTeam • Required 2 peopletomaintainoperation • Syncissues

  7. Issues • Deficient information for project managers • Sub-optimal utilization • No visibility on resources for unexpected commitments • No central documentation • No basis to support lessons learned • Time entries disconnected from projects

  8. Internal Needs to address: • Affected groups: • Managers • Project Managers • Consultants • Clients

  9. Manager’s Needs • Project KPI’s • Resource Utilization • Issue tracking and project health • Resource cost • Performance

  10. Project Managers’ Needs • Early identification and correction of problems • Weekly progress reports • Used vs. planned hours • Project templates • Project documentation • Issue tracking • Scope tracking • Project team assignments

  11. Consultant’s needs • Awareness of Assignments • Planned vs. available hours • Access to shared documents • Out of scope tracking

  12. Customer’s needs • Weekly reports • Project baselines • Issue tracking • Out of Scope tracking

  13. Expected Value • Centralized Tool • Full customer engagement • Integration at all levels • Portfolio management

  14. FunctionalityEvaluated

  15. Minimum Expected Features • Project Management • Time Entry • Internal e-mail • Attachments • Work Flow • Issue management

  16. Open Source & Web Tools Considered

  17. Desktop & Web Proprietary Tools

  18. Implementation • In 90 days • New procedures • Sticktobestpractices • More teamfocus and discipline • Directbilling

  19. Process Groups vs. Knowledge Areas Relationships PM Book • Integration Mgmt • Scope Mgmt • Time Mgmt • Cost Mgmt • Quality Mgmt • HR Mgmt • Communications Mgmt • Risk Mgmt • Procurement Mgmt • Stakeholders Mgmt

  20. Simulation

  21. Fermin Rodriquez Executive Sponsor

  22. Project Phases InitialActivities Setup and Prototype Go Live Preparations Training Go Live

  23. Schedule InitialActivities Setup and Prototype Go Live Preparations Training Go Live

  24. Org Chart SteeringCommittee Fermin Rodriguez Jorge Sanabria Project Manager ImplementationTeam Finance Payroll Distribution WMS Technical TeamMember Volunteer Volunteer

  25. Project Meeting

  26. Out of ScopeApprovals • New screenforcostapproval • IntegrationtoiVege • Sales training

  27. Our Cloud Today Central PM Tool Encrypted Access via Internet

  28. Direct Access and Sharing of Information Portfolio Revenue • https://premiergroup.attask-ondemand.com/attask/reportRunBegin.cmd?ID=32a3c6e7317871aa06629b4457a13d07 Project Costs • https://premiergroup.attask-ondemand.com/attask/reportRunBegin.cmd?ID=b5b8d45a33f23948147136e300009e2a

  29. Lessons Learned • Project Manager Function • Integration • Communication • Project Administration Function • Centralized • Quality • Scope

  30. LessonsLearned (cont.) • Change Management • Considerteamlearning curve toadoptthe new technoogy • Train a fewteammembers per department in theadministration of thetool

  31. LessonsLearned (cont.) • IntegrateCustomer • Transparency in theExecution of Project • Integrate Sponsor • Credibility • Accountability

  32. LessonsLearned (cont.) • Mgmt Control of Hrs, Scope & Execution Consultant Proj. Mgr Customer Timesheet Billing Approvals Notes & Comments WeeklyReport

  33. LessonsLearned (cont.) • Scope and hrs. Auto-control Timesheet Billing WeeklyReporttoCustomer

  34. Premier Profile- Solutions and Services • Premier is an organization of over 60 professionals • Certified in JD Edwards, Oracle, IBM and Microsoft Technology • Business process expertise spanning various industry and core processes • Network of offices in the Americas- U.S., Caribbean and Latin America • Regional Oracle Certified Advantage Partner-Applications and Technology • 20-year history of delivering consulting services and business solutions for JD Edwards • Specialized in rapid deployment of JD Edwards and SmartCommerce • Software Solutions • SmartCommerce Solutions • PayPal Payflow Pro Solutions Oracle JD Edwards Software • Oracle Technology Software • Create!formOutput Management • Services Offerings • Project Management • Software Training • Implementation Consulting • Software Development • Microsoft.NET • JD Edwards EnterpriseOne Toolset • Technical CNC Support/Upgrades (CNCplus)

  35. April 7-11, 2014 The Venetian and Sands Expo Center Las Vegas, Nevada QuestDirect.org/COLLABORATE Attend COLLABORATE 14 to hear high-level, strategic education for the JD Edwards audience. Register through Quest to receive exclusive JD Edwards updates, materials and networking events. Registration OPEN! Early Bird rates end February 12, 2014.

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