State Subsidy Overview – The Subsidy Merry-Go-Round

1. State Subsidy Overview – The Subsidy Merry-Go-Round Presented by: Barbara Mazich Chief, State Subsidy Section School Finance Division Labor, Education and Community Services Voice: (717) 783-9009 Facsimile: (717) 787-3593 E-mail: bmazich@state.pa.us

2. 2003 Unipay Schedule MonthTreasury Payment Date January - Unipay 01/30/2003 February – Non-Public 01/31/2003 February – Unipay 02/27/2003 March – Unipay 03/27/2003 April – Unipay 04/24/2003 May – Unipay 05/29/2003 June 1st – Unipay 05/30/2003 June – Unipay 06/26/2003 July – Unipay 07/31/2003 August – Non-Public 08/01/2003 August – Unipay 08/28/2003 September – Unipay 09/25/2003 October – Non-Public 10/01/2003 October – Unipay 10/30/2003 November – Unipay 11/28/2003 December – Unipay 12/26/2003

3. 2003 Social Security Schedule Month Treasury Payment Date January 01/02/2003 February 02/06/2003 March 03/06/2003 April 04/03/2003 May 05/01/2003 June 06/05/2003 July 07/03/2003 August 08/07/2003 September 09/04/2003 October 10/02/2003 November 11/06/2003 December 12/04/2003

4. 2003 Retirement Schedule Month Treasury Payment Date March 03/18/2003 June 06/16/2003 September 09/16/2003 December 12/16/2003

5. July Approved Private Schools Authority Rental and Sinking Funds Intermediate Unit Operating School Employees’ Social Security Special Education August Approved Private Schools Authority Rentals and Sinking Funds Basic Education Funding Reimbursement of Charter Schools Intermediate Unit Transportation Intermediate Unit Special Education Nonpublic School Services School Employees’ Social Security School District Transportation Vocational Education September Approved Private Schools Authority Rentals and Sinking Funds Licensed Practical Nursing School Employees’ Social Security School Employees’ Retirement Special Education October Approved Private Schools Authority Rentals and Sinking Funds Basic Education Funding Reimbursement of Charter Schools Nonpublic School Services School Employees’ Social Security School District Transportation Vocational Education Monthly Payment Cycle

6. November Approved Private Schools Authority Rentals and Sinking Funds Intermediate Unit Special Education School Employees’ Social Security Special Education December Approved Private Schools Authority Rentals and Sinking Funds Basic Education Funding Reimbursement of Charter Schools Licensed Practical Nursing Nonpublic Transportation School Employees’ Social Security School Employees’ Retirement School District Transportation Vocational Education January Approved Private Schools Authority Rentals and Sinking Funds Intermediate Unit Operating Intermediate Unit Transportation School Employees’ Social Security Special Education February Approved Private Schools Authority Rentals and Sinking Funds Basic Education Funding Reimbursement of Charter Schools Nonpublic School Services School Employees’ Social Security School Performance Incentives Technology for Nonpublic Schools Vocational Education Monthly Payment Cycle

7. March Approved Private School Authority Rentals and Sinking Funds Licensed Practical Nursing School Employees’ Social Security School Employees’ Retirement School District Transportation Special Education Vocational Education April Approved Private Schools Authority Rentals and Sinking Funds Basic Education Funding Reimbursement of Charter Schools Payment in Lieu of Taxes School Employees’ Social Security Vocational Education May Approved Private Schools Authority Rentals and Sinking Funds Intermediate Unit Transportation School Employees’ Social Security June 1st Basic Education Funding Reimbursement of Charter Schools Intermediate Unit Special Education Vocational Education Monthly Payment Cycle

8. Monthly Payment Cycle • June Approved Private Schools Audit Adjustments/Subsidy Revisions Authority Rentals and Sinking Funds Charter School Nonpublic Transfers Charter School Transitional Funding Homebound Education Licensed Practical Nursing Nonpublic Transportation School Employees’ Social Security School Employees’ Retirement School Improvement Grants School District Special Education School District Transportation Tuition for Orphans and Children Placed in Private Homes

9. How will I receive notification of State Subsidy Payments? • Through a Penn*Link letter. • If not connected to Penn*Link, you will receive a letter through the mail. • Through the Financial Accounting Information (FAI) System.

10. FAIVB88 Department of Education PAGE 1 SFD-School Finance Division 07/08/2002 Requested Transfer Date: 07/10/2002 **Attn: Superintendent/Director/Business Manager/Program Coordinator** **Forward this information immediately to your business office** **Payments are disbursed individually by the total of each VT Nbr.** Payee - Depository - I am a No Name SD Unknown Bank NA AUN: 123456789 ACH NUMBER: 123456789 123 Fern St BANK ACCT: 123-4567 No Where, PA 16101-2596 SCH School Project Description VT Nbr Payment Amt REV CFDA Year __________ _________________ ________ ______________ ____ ______ _________ 725 Social Security $57,703.00 7810 2002-2003 22000001 $57,703.00 TOTAL: $57,703.00 *Questions concerning payment information should be directed to the appropriate program office(s). If you have any changes or corrections to the information concerning your deposit and/or account number Please call the Division of School Finance at 717-783-9102 Failure to do so may delay transfer of funds. *Note: It is your responsibility to contact the automated clearing house coordinator at your bank to verify that the transfer of funds did occur as listed.

11. What notification do I receive when a payment is reduced? • A Penn*Link letter, also referred to as a “deduction letter”, is sent every time a payment is reduced.

12. February Unipay ***FORWARD THIS INFORMATION TO YOUR BUSINESS OFFICE *** NO NAME SD PO BOX 123 NO WHERE, PA 12345-1234 SCHOOL CODE: 1-23-45-567-9 ATTN: SUPERINTENDENT ------------------------------------ The following breakdown is a summary of your 02/28/2002 Basic Education Funding payment and deductions. The account code information may be used to record the proper entries to your accounting system. Payment Account Amount Code ---------- ------------ February Basic Education Funding $ 555,555.00 Cr 7110 Less Deductions: Incarcerated Education Revisions $ 1,000.00 Dr 1441-561 Tuition Transfer $ 3,000.00 Dr 1000-562 PRRI Revision $ 2,000.00 Dr 5130-880 Net Payment Amount $ 549,555.00 Dr 0101 The above tuition transfer amount may involve several Charter Schools. If you have any questions concerning this deduction or supporting documentation, please call the Division of Subsidy Data and Administration at (717) 787-5423. If you have any questions concerning the account code, please call the School Finance Division at (717) 783-9009.

13. How and When Should Schools Report Bank Changes? • Bank Changes should be submitted to the Comptroller’s Office approximately one month prior to the requested effective date. Requests must be in writing, and can be submitted by completing and faxing a Banking Information Change Form to (717) 787-3593. • A form can be obtained from the website www.pde.state.pa.us/school_acct

14. Financial Accounting Information (FAI) System • User registration request via ePDE Web portal • ePDE help desk (717) 783-6788.

15. What information can I obtain on FAI? • Project Information • Quarterly Reconciliation of Cash on Hand • Payment Detail Information (10 years) • Audit Confirmation Reports

22. Where do I go for Labor, Education, and Community Services, Comptroller Office Updates? To the Website Address: www.pde.state.pa.us • K-12 Schools • Finances • School Accounting