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CDBG Accomplishment Reporting

CDBG Accomplishment Reporting. The Purpose of Reporting. Tracking grant progress and monitoring Demonstrating the value of the program Compliance with laws. From Paper to Online Entry. Requirements for Faster Data Reporting to HUD & other Federal Partners and Auditors

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CDBG Accomplishment Reporting

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  1. CDBG Accomplishment Reporting

  2. The Purpose of Reporting • Tracking grant progress and monitoring • Demonstrating the value of the program • Compliance with laws September 30, 2010

  3. From Paper to Online Entry • Requirements for Faster Data Reporting to HUD & other Federal Partners and Auditors • CDFD has 300-400 Open Federal Grants at any time • Continuously Increasing Data Requirements • Creation of our Online Reporting System in 2005/2006 September 30, 2010

  4. Reporting Basics • Web Reporting Required • Quarterly for: • Financial/Contracts • Narrative • Accomplish/Signature • For Activity Accomplishments, Quarterly or More Often September 30, 2010

  5. destroyer.dca.ga.gov/cdfd.html September 30, 2010

  6. September 30, 2010

  7. September 30, 2010

  8. September 30, 2010

  9. September 30, 2010

  10. Accomplishments Base Screen September 30, 2010

  11. Accomplishments by Type September 30, 2010

  12. A closer look at a Data Mismatch September 30, 2010

  13. Leverage September 30, 2010

  14. Racial and Ethnic Data September 30, 2010

  15. Tracking Income September 30, 2010

  16. Wrong Activity Type September 30, 2010

  17. Housing Differences • Address and Map number • CDBG Funds per house • Map & Project numbers for DCA use • Most Data Based on Head of Household • Elderly (62+)/Female Head of Household • Energy Star and other categories • Homebuyer Data Tab September 30, 2010

  18. Job Differences • 2 Categories: Created or Retained • Full Time, Part Time, FTE • FTE will NOT Necessarily match Racial or Income numbers • Health Benefits & Prior Job Status • Job Type by Category September 30, 2010

  19. Other Tabs • Draw Request / History • NSP Projects Use their own Tab, NOT the Housing Tab • ARRA Reporting • Budget • Section 3 September 30, 2010

  20. General Advice • Save Often! The System Will Time You out • 2 Ways Into Accomplishment Tabs • Best Information Known When Submitted • For Large Errors Use the Revision Option September 30, 2010

  21. Common Problems • Make Sure Accomplishments Balance • Total Low Mod For Older Grants- Don’t Double Count • Lack of a Local Offical Signature • Hispanic is considered an Ethnicity • Retained Jobs are only jobs that would have been lost, not all jobs with the company or location • Retained Jobs Only Entered Once • Should Not Have Negative Beneficiaries September 30, 2010

  22. Recent Changes and Looking To The Future • Web Reporting URL Change: http://destroyer.dca.ga.gov/cdfd.html • Section 3 • Federal Funding Accountability and Transparency Act & www.USASpending.gov September 30, 2010

  23. My Contact Information • Rob Shaw • Rob.shaw@dca.ga.gov • 404-679-4806 September 30, 2010

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