GaBreeze Webinar Peoplesoft Action/Reason Codes Webinar

GaBreeze WebinarPeoplesoft Action/Reason Codes Webinar WINTER 2012

Session Purpose • Topics to Discuss • New Hires and Rehires • Leaves of Absence • Transfers to/from agencies • Action/Reason Code Listing • Row Deletions • Smart Form

Hires • New Hires • Use for an employee’s first job or changed to full-time status • Use the applicable P’soft code based on the action • Example: Action = HIR, Reason = (varies) Rehires • An employee who terminated employment and is hired by an agency • Use the applicable Peoplesoft code • Action = REH, Reason = REH

Leaves of Absence • Unpaid Leave of Absence • Use the applicable P’soft code based on the action • Example: Action = LOA, Reason = AUT • GaBreeze will register the employee’s Leave of Absence after 14 calendar days • GaBreeze will issue bills directly to employees • Employee submits payments to GaBreeze • Timely entry of the employee’s return to active status is key • Example: Action = RFL, Reason = RFL

Leaves of Absence • Unpaid Leave of Absence • Certain types of Leave give the employee an opportunity to make changes to coverage at the start and/or return to the leave of absence • Example: Action = LOA, Reason = FML (FMLA) • Example: Action = LOA, Reason = MIL (Military)

Transfers • Employees Transfers • For an employee terminating from one P’soft agency and hired by another P’soft agency • The terminating agency should use the “Transfer Out” code • Action = XFR, Reason = OUT • The hiring agency should use the “Transfer In” code • Action = XFR, Reason = IN • If the employee is receiving a promotion as a result of the transfer, the agency can include an additional row after the Transfer In • Action = XFR, Reason = PRO • NOTE: Using a TERM code and a HIRE or REHIRE code will cause coverage continuation errors with GaBreeze

Code Listing • Action/Reason Codes for PeopleSoft Agencies • The complete listing of the Action Reason Codes to be utilized in PeopleSoft in located at the following URL: http://doas.ga.gov/StateLocal/HRA/Benefits/pages/home.aspx • The listing is found under the Employer Reference Materials for GaBreeze (Automated) tab • The listing is labeled “PeopleSoft Action Reason Code Mapping with GaBreeze”

HR Transactions • Data Entry Corrections (P’soft Agencies) • For data entry corrections which require the agency to contact SAO to delete a row: • Please also notify DOAS of the row deletion(s) • DOAS will alert GaBreeze of such actions

Smart Form • Smart Form (P’soft Agencies) • Frozen Annual Benefit Salary Correction • Use if a salary correction is required for an employee • The correction in ERWS will update GaBreeze’s records overnight

Final Questions and Follow-ups

GaBreeze Webinar Peoplesoft Action/Reason Codes Webinar