Audit and Screen Prove Essential to Good Management of Asbestos

1. Audit and Screen Prove Essential to Good Management of Asbestos controls-assurance.co.uk AUE June 2006 controls-assurance.co.uk

2. Agenda • Introduction and definitions; • Audit structure; • University compliance audit status; • The way forward. AUE June 2006 controls-assurance.co.uk

3. Questions • How high do asbestos related occupational illness rank? • How much (%) asbestos left on-site? • Which types of asbestos are Grade 1 carcinogens? • Is asbestos always a risk? AUE June 2006 controls-assurance.co.uk

4. Case Study • Small LA with semi-rural housing stock; • LA policy stated that they have ‘no asbestos problems’ !!!!!!!!!!! • Decided to embark on a soffit replacement programme to 70 properties. AUE June 2006 controls-assurance.co.uk

5. Before... AUE June 2006 controls-assurance.co.uk

6. ….After AUE June 2006 controls-assurance.co.uk

7. The Results • HSE Notices, and near prosecution; • Chief Executive threatened with custodial sentence; • Front page local news &TV; • Furious tenants; • £60,000 clean up bill. AUE June 2006 controls-assurance.co.uk

8. The Reasons • No formal risk assessments; • Failed to assume worst case in absence of analysis records; • Lack of awareness; • Lack of contractor control; AUE June 2006 controls-assurance.co.uk

9. Asbestos Facts • Naturally occurring material; • Most regulated material in UK; • Controlled through regulation and licensing; • Grade 1 carcinogen; • Currently kills over 3,500 people per annum; AUE June 2006 controls-assurance.co.uk

10. Asbestos Facts • Period from exposure to death up-to 30 years; • Heaviest period of use 1950’s – 1970’s / 80’s; • Finally prohibited, in all of its forms, in 1999! • Estimated over 90 – 98% remains in-situ; • Estimated over 30 million tonnes ACM in UK buildings; AUE June 2006 controls-assurance.co.uk

11. Asbestos Facts • All exposed to differing degrees daily; • Can be expensive to deal with, and even more expensive if you get it wrong; • Asbestos requires management, including a good policy, procedures and training; • Asbestos is not always a significant risk. AUE June 2006 controls-assurance.co.uk

12. Asbestos Related Deaths AUE June 2006 controls-assurance.co.uk

13. Regulation 4, CAWR 2002 ‘Every employer shall ensure that a suitable and sufficient assessment is carried out as to whether asbestos is, or is liable to be, present in non-domestic premises occupied by him, and in which persons work.’ AUE June 2006 controls-assurance.co.uk

14. Duty holders have to: • Find out if there is asbestos, how much & where. • Presume unknown materials are ACMs. • Make and keep a record of the location and condition of ACMs/presumed ACMs. • Assess the risks from ACMs. AUE June 2006 controls-assurance.co.uk

15. Duty holders will have to (cont): • Prepare a written management plan. • Implement the plan. • Provide information on the location and condition of the ACMs, to all those who need it. • Monitor and review the plan. AUE June 2006 controls-assurance.co.uk

16. Critical component definitions 1 of 3 –* Responsible person / training;* Develop an adequate management plan;* Audit – annual basis; AUE June 2006 controls-assurance.co.uk

17. Critical component definitions 2 of 3 –* Conduct a risk screen;* Develop adequate policy and procedures;* Risk assessment; AUE June 2006 controls-assurance.co.uk

18. Critical component definitions 3 of 3 –* Asbestos surveys, based on the risk screen;* Suitable and sufficient records; AUE June 2006 controls-assurance.co.uk

19. Audit Structure –* Records review;* Interview;* Site walk-over. AUE June 2006 controls-assurance.co.uk

20. Audit Topics 1 –* Adequate risk screen conducted?* Potential savings due to risk screen?* Annual asbestos compliance status audit conducted?* Responsible person appointed?* Deputy responsible person appointed? AUE June 2006 controls-assurance.co.uk

21. Audit Topics 2 –* Adequate risk assessment / survey programme?* Adequate management system?* Adequate policy and procedures?* Adequate training evidence? AUE June 2006 controls-assurance.co.uk

22. Audit Method –* Applied to sample of first time audited organisations;* Percentage of organisation compliant fully with audit criteria (black and white);* Based on HSE model asbestos audit forms;* Percentage saving of type 2 survey cost due to screen;* Organisations: - Universities; - NHS Trusts; - HAs; - LAs. AUE June 2006 controls-assurance.co.uk

23. Results of the Audits –Organisations with annual audits have better compliance results;Organisations with annual audits have made better progress and know where they are;Organisations with annual audits tend to have superior records, and a clearer audit trail;Asbestos risk screens can save quite a significant amount of money. AUE June 2006 controls-assurance.co.uk

24. University Asbestos Management Compliance Summary AUE June 2006 controls-assurance.co.uk

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26. Annual Audit Status AUE June 2006 controls-assurance.co.uk

27. Asbestos Risk Screen Status AUE June 2006 controls-assurance.co.uk

28. Potential Saving through Asbestos Risk Screen AUE June 2006 controls-assurance.co.uk

29. The Way Forward –* Annual Status Audits;* Annual review of screen;* Robust policy and procedures and training;* Risk assessment and re-assessment programme;* Communication. AUE June 2006 controls-assurance.co.uk

30. Management System –* Avoid the “reactionary rollercoaster”;* Proactive management system;* Audit annually and learn / communicate;* cradle-to-grave records;* clear audit trail. AUE June 2006 controls-assurance.co.uk

31. Reactionary Roller-Coaster… AUE June 2006 controls-assurance.co.uk

32. The Management System Approach to Risk % of Day Spent on Each activity TIME LINE KEY: Red = Asbestos activity; Blue = Legionella activity; Green = Fire activity; Yellow = DDA activity AUE June 2006 controls-assurance.co.uk

33. end of presentationAlan HambidgeDirectorcontrols-assurance.co.uk AUE June 2006 controls-assurance.co.uk