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Aid to Scholarly Journals : September 2018 competition

Aid to Scholarly Journals : September 2018 competition. Lorraine anderson , manager, RESEARCH GRANTS AND PARTNERSHIPS stephen brown, program officer, research grants and partnerships. Aug 17th , 2018. PRESENTATION OUTLINE. Context and Priorities Review Process and Outcomes

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Aid to Scholarly Journals : September 2018 competition

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  1. Aid to Scholarly Journals : September 2018 competition Lorraine anderson, manager, RESEARCH GRANTS AND PARTNERSHIPS stephen brown, program officer, research grants and partnerships Aug 17th , 2018

  2. PRESENTATION OUTLINE • Context and Priorities • Review Process and Outcomes • What’s new? • OA requirement and transition period • New per-article funding rate • Platform Supplement • Funds for journal innovation • Changes to editorial board eligibility • Application form • Your application: things to know

  3. Context and Priorities

  4. Open government and open science • Government of Canada Action Plan on Open Government (2.0) 2014-16: • Open Science Commitment: “The Government of Canada will maximize access to federally-funded scientific research to encourage greater collaboration and engagement with the scientific community, the private sector, and the public” • Third Biennial Plan to the Open Government Partnership (2016-18): • Commitment 14: Increase Openness of Federal Science Activities (Open Science) • Implement an open access policy for scientific research funded through grants and contributions • Work toward the development of policies on digital data management for research funded through the Granting Councils • Contributes to the “Innovation, Prosperity, and Sustainable Development” Pillar

  5. Aid to Scholarly Journals: background • Current version of the ASJ in place since 2008 – designed to encourage journals to move to electronic format • Since then, significant changes in scholarly communication landscape: • Crisis of library budgets in wake of the “Big Deal” • Expansion of data and of data intensive research fields driving new methods of research and dissemination • Tri-Agency Open Access policy on Publications (2015) • Significant investments in digital platforms; increased availability of open source content management systems • Government of Canada’s Open Science Agenda

  6. Review Process and Outcomes

  7. ASJ REVISION PROCESS • Fall 2016 • SSHRC joined the Canadian Scholarly Publishing Working Group • June 2017 competition deferred • 1 year extension provided to 2014 grant recipients CONSULTATION DEADLINE RESULTS LAUNCH / OUTREACH

  8. Revisions in response to feedback • A number of changes were made to the initial proposal and the timeline for consultation was extended: • OPEN ACCESS: • Transition Period of 2 Years • Differential per article funding rate • Apply to scholarly articles only, rather than to all journal content • PLATFORM: • Flexibility on definition • Maximum grant value increased • SSHRC will also provide a one-year grant to any journal that was successful in the 2014 competition but unsuccessful in the 2018 competition.

  9. What’s New?

  10. NEW ELIGIBILITY REQUIREMENTS Journals using an open access business model (with or without APCs) and journals using a “moving wall” of up to 12 months will be eligible. The OA requirement will apply to scholarly articles only, rather than to all journal content. Open Access

  11. For the 2019-2022 cycle, journals that do not meet currently meet the OA requirement may apply. Two-year transition period available. 1-page transition plan required. Plan may include activities to be undertaken to meet the commitment to transition. 3rd year of funding is contingent upon evidence of transition to compliant OA model. Transition period

  12. SSHRC will provide 2 per-article funding rates. • Higher rate granted to journals that do not charge APC s: • $850 (OA with APCs) • $1,050 (OA or 12-month embargo, without APCs) • For the 2019-2022 cycle, journals that do not comply with these criteria but commit to do so within the first 2 years of the grant may request the higher per-article rate. • The 3rd year of funding will be contingent upon meeting this commitment. New Funding Rate Per-Article

  13. Up to $5,000 supplement (on top of $30K grant) for journals using Canadian, not-for-profit content and distribution platform, defined as: • Head office in Canada • Not-for-profit (registered) • Offers integrated technical services that meet international standards related to: • Data and metadata processing • Workflow management and use of publishing tools • Dissemination (distribution, interoperability, referencing, harvesting, metrics) • Hosts more than 20 scholarly journals Distribution Platform

  14. Up to $5,000 increment (within $30,000), need will have to be justified in the application Examples of innovation activities/practises: • Developing a social media strategy to increase readership and impact; • Producing high quality graphics, videos and podcasts; • Extensive hyperlinking Journal Innovation

  15. SSHRC will allow journals run by an editorial collective to name one person, affiliated with a Canadian institution, to assume responsibility for the grant SSHRC will open eligibility to journals that have fewer than 13 Canadian affiliated editorial board members if the journal title is owned by a Canadian not-for-profit organization SSHRC will place greater emphasis in the evaluation criteria on the expertise of the editorial leadership team Editorial Board

  16. Several working group members provided valuable feedback on the application form. • Notable changes made: • Reduced number of modules • Greater clarity and relevance of info requested. • Ability to upload table with list of • editorial board members • Elimination of requirement to submit financial statements • Full CV no longer required for editor-in-chief Application form

  17. Your application - things to know

  18. Eligibility To be eligible for support, a journal must: • meet the definition of a scholarly journal • offer either immediate open access upon publication or delayed open access with a 12-month maximum embargo period (see note below regarding transition period); • submit each article (see Definitions below) to be published to a rigorous, independent peer review process; • have been founded at least two years prior to the application deadline and have published, within that timeframe, a minimum of two issues per year, each having at least three peer-reviewed articles or, for electronic journals not publishing in issue format, at least six peer-reviewed articles per year over the two-year timeframe; • publish primarily in English and/or French; • meet at least one of the two following criteria: • a minimum of 1/3 of the core editorial board is affiliated with an eligible Canadian postsecondary institution; and/or • the journal title is owned by a registered Canadian not-for-profit organization.

  19. Business Model • You may select only one of four options available • Open access without APCs- Any journal that does not charge authors or readers • OA with APCs: author-pay model (refers to articles), no fees for readers • If your journal is transitioning to an eligible model, indicate your current business model • Hybrid model = choose « subscription »

  20. Article Data • Seedefinition of an « article » • Indicate information about the issues and articles published between June 1, 2016 and May 31, 2018 • If figures provided are not representative of the typical output of the journal, explainthis in the « Journal Description » module

  21. Canadian Platform SSHRC does not have an exhaustive list of eligible platforms Journal must demonstrate that the platform meets SSHRC’s criteria ( « Distribution format » section of form) Ask your service provider *Use of a Canadian platform is NOT an eligibility criterion

  22. PlatformSupplement • Funds are to cover the direct costs of the platform (i.e. not a flat rate) • If your journal expects to transition to an eligible Canadian, not-for-profit distribution platform, you may request the supplemental funding for the year(s) following the transition. The grant payment will be put on hold until you confirm the transition has been made.

  23. Transition Plan • One additional page in the Journal Description Section if journal does not currently meet the requirements • Journals that have not yet developed a detailed path to transition to an eligible OA model may include in their plan a discussion of options that will be explored and detailed timelines on the activities that will be undertaken in order to meet the commitment to transition within the two-year window.

  24. How muchfundingdoesmy journal qualify for? • Maximum $30K per year if not using a Canadian not-for-profit content and distribution platform • Maximum $35 if using a Canadian not-for-profit content and distribution platform • Maximum number of articles

  25. Evaluation and Adjudication • Competitive merit review process • No external assessments • Multidisciplinary committees • Expected success rate • Scoring:

  26. Adjudication Criteria • Quality and Impact of the Journal (40%): • rigour and quality of the processes used to select and peer review articles; • relevance of the articles published in relation to the journal’s objectives; • distinctiveness of the journal’s content; • value of the contribution the journal has made to its field(s) of research; and • impact of the journal’s articles (e.g., as measured through citation indexes, traditional metrics or altmetrics, or as described by the applicant). • Editorial Direction (30%): • leadership provided by the editor-in-chief; • appropriateness of the editorial board / publishing team membership; • evidence of the active engagement of board/team members; and • soundness of the journal’s proposed objectives for the period covered by the grant. • Nature and Effectiveness of the Journal’s Current and Proposed Dissemination Strategies (30%): • diversity and relevance of the journal’s proposed strategies for reaching the appropriate readership; • nature and extent of the journal’s readership, and of the journal’s efforts to increase or broaden that readership, • where applicable, viable plans for transitioning to an open access business model; • overall appearance and presentation of the journal’s content; and • design and usability of the journal’s website.

  27. March 2019 – March 2022 Funding Cycle • Currentgrants end February 26, 2019 • One payment per year

  28. Other Information • Please consult our FAQs for further information • Eligibility to administergrantfunds • If you wish to contact SSHRC regarding the Aid to Scholarly Journals competition please email scholarlyjournals@sshrc-crsh.gc.ca

  29. Thank you! Aid to scholarly journals Tel.: 613-996-6976 email: scholarlyjournals@sshrc-crsh.gc.ca Technical Support Tel.: 613-995-4273 Email: webgrant@sshrc-crsh.gc.ca

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