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e-Procurement Pilot Programme

e-Procurement Pilot Programme. Environmental Protection Department. Immigration Department. Office of the Government Chief Information Officer. Pg. 0. c. Demo of e-Submission and Receive Purchase Order. Pg. 1. 更新電子目錄 示範. Demonstration of e-Submission.

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e-Procurement Pilot Programme

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  1. e-Procurement Pilot Programme Environmental Protection Department Immigration Department Office of the Government Chief Information Officer Pg.0 c

  2. Demo of e-Submission and Receive Purchase Order Pg.1

  3. 更新電子目錄示範 Demonstration of e-Submission • Receive “Invitation to Quotation”Notification • Login to the system • Search Invitation to Quotation • Submit quotations • Receive Purchase Order Pg.2

  4. 網上報價示範 (1) Receive “ Invitation to Quotation”Notification Pg.3

  5. 更新電子目錄示範 Email Notification Click this link to login to e-Procurement System. Secret Code will be used when submitting quotation, details will be covered in Pg. 35. Invitation to Quotation will be sent together with Email & Fax Notification In case you have any question about this Invitation to Quotation, please feel free to contact the following people. Pg.4

  6. Fax Notification 更新電子目錄示範 Department Name The sample of Fax Notification Invitation to Quotation No. If you have any questions about this offer invitations, please contact the following people. The website link Pg.5

  7. 網上報價示範 (2)Login to the system Pg.6

  8. The e-Procurement Pilot Programme website www.eprocurement.gov.hk Click “Login”. Pg.7

  9. Click “Accept”. Pg.8

  10. Enter User ID and Password Enter characters as shown in the picture on the left Login by User ID and password In case you can’t view the Security Code clearly, please Click “Regenerate” Click “Login”. If you have registered to login by Digital Certificate, please press “Login by Digital Certificate” to enter the login interface. Details will be shown on Pg. 10 Pg.9

  11. Choose the type of Digital Certificate, Enter HKID No. or Certificate of Incorporation Registration No. Enter User ID Select the file of Digital Certificate and enter password of Digital Certificate. Login by Digital Certificate (Only applicable to supplier that has registered to login by Digital Certificate) Enter Security Code In case you can’t view the Security Code clearly, please press “Regenerate” Click “Login” to login by Digital Certificate Pg.10

  12. 網上報價示範 • (3) Search Invitation to Quotation Pg.11

  13. List of Invitation to Quotation Interface after Login to the System Invitation to Quotation No. Search Invitation to Quotation Subject Matter Issue Date Closing Date Pg.12

  14. By Department Searching Interface that you can enter different searching criteria By Invitation to Quotation No. By Subject Matter After entering searching criteria, click “Search” By Closing Date and Issue Date Pg.13

  15. Search Result If you select this Invitation to Quotation Click “View” Pg.14

  16. 網上報價示範 (4) Submit quotations Pg.15

  17. Basic information of the Quotation Scroll Down Subject Matter Details for Invitation to Quotation Information of Contact Person Delivery Address Pg.16

  18. Quantity Item Description Download individual documents of Invitation to Quotation Download editable document Documents available for download Download full set of quotation document Click “Prepare Quotation” to start Pg.17

  19. Select “Offer” or “No Offer” for specific item. Pg.18

  20. If you select “Offer”, please enter Proposed Item Description Enter Unit Price Enter Quantity and Unit Pg.19

  21. If maintenance service is provided, click “Input Detail”. Pg.20

  22. Enter maintenance charge Click “OK” Pg.21

  23. If there is more than 1 item, press “+ Sub-items” The sum of maintenance cost 第22頁 Pg.22

  24. Enter details of the newly added sub-item. Pg.23

  25. Scroll Down 第24頁 Pg.24

  26. Upload additional document for quotation Enter Prompt Payment Discount If you want to submit later, press “Save As Draft” to save the document to your computer. Details will be shown in Pg. 26 Pg.25

  27. If you want to submit later, you can save the draft to your computer Click “Save” Press ‘Save As Draft” Pg.26

  28. Select appropriate folder and click “Save” to save the draft to your computer Pg.27

  29. Downloaded Successfully Click “Close”. Pg.28

  30. If you want to continue to edit / submit the draft saved before Select the draft saved earlier Click “Open” Or Click “Browse”. Enter file name of the draft file Pg.29

  31. Click “Load Draft” Pg.30

  32. After editing, confirm Terms and Conditions. Click “Continue” to submit quotation Pg.31

  33. E-Submission Scroll Down Please check if the quotation details are correct. 第32頁 第32頁 Pg.32

  34. E-Submission Select proposal authentication method. 第33頁 第33頁 Pg.33

  35. You can select Digital Certificate as authentication. Pg.34

  36. E-Submission Or use the Secret Code as authentication. Secret Code has been sent to you before via email notification. For details, please refer to Pg. 4. If you forget the Secret Code, press “Click Here”. After you click “OK”, the system will resend the Secret Code to your registered email account. 第35頁 第35頁 Pg.35

  37. E-Submission Enter Secret Code If you select “Save and Submit”, please click “Browse” first. Select “Save and Submit” to save a copy in zip format (include attached document) and submit quotation. Enter Login Password 第36頁 第36頁 Click “Submit Quotation” Pg.36

  38. E-Submission 第37頁 Select the folder for saving the copy, then Click “Open”. 第37頁 Pg.37

  39. E-Submission Or Select “Submit” to submit quotation only and not to save a copy Click “Save and Submit”. 第38頁 第38頁 Pg.38

  40. E-Submission Acknowledgement will be shown if the proposal is submitted successfully To save this acknowledgement , press “Save”. Click “Save”. 第39頁 第39頁 Pg.39

  41. E-Submission To print this acknowledgement, Click “Print”. 第40頁 第40頁 Pg.40

  42. E-Submission Sample of Acknowledgement 第41頁 Pg.41

  43. 網上報價示範 (5) Receive Purchase Order Pg.42

  44. Email Notification for PO Purchase Order Number Purchase Order Number Department Name Click the website link to login to e-procurement system. If you have any questions about this purchase order, please contact the this person. 更新電子目錄示範 Purchase order would be sent out by email and fax notification simultaneously The sample of Email Notifcation Pg.43

  45. Fax Notification for PO Department name Purchase order number Website link If you have any questions about this purchase order, please contact this person 更新電子目錄示範 The sample of Fax Notifiation Pg.44

  46. Click the purchase order number The list of Purchase orders Or Click here to enter the home page of Purchase Order。 Purchase Order number Content Issued date of invitation Login Home page Pg.45

  47. P.O search result Click here to download the purchase order file. Home page of the e-Procurement Pilot system Pg.46

  48. Sample Purchase Order(Page1) Pg.47

  49. Sample Purchase Order(Page 2) Pg.48

  50. 網上報價示範 The Demonstrations of e-Submission and Receive Purchase Orderare completed Pg.49

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