Prepared for the Sons of AMVETS

1. Prepared for the Sons of AMVETS AMVETS On-line Program Reporting

2. by Beryl W. Love National Programs Dir.

3. National AMVETS steps into the 21st Century • In the fall of 2004 the National Programs Committee implemented an on-line Programs Reporting System to bring AMVETS into the 21st century.

4. Sons have the ability to use a dedicated “sons” reporting line.

5. Overview • Who can use this on-line Reporting system? • How this will help the Sons? • How do I get on-line? • How to Enter Data.

6. Who can use the On-line Programs Reporting System? Everyone! GO TO www.amvets.org and click on PROGRAMS & then click on Programs Reporting.

7. How will this help the Squadron? • Save money on Postage. • Real time reporting. • Ease of use. • Allow more than one person access to data at anytime. • Allow you to analyze your weak areas in programs through graphs and pie charts. • Help you discover new ways to report Programs. • Your programs reporting will increase.

8. How Do I Get On-line ? 1st Click on PROGRAMS 2nd Click on Programs Reporting

9. How Do I Get On-line ? 3rd & Final Click Takes You To The Log-In Screen

10. How Do I get on-line? First time only you need to click here and follow instructions/prompts Enter SONS and your membership number. i. e. (sons12345) sons

11. Enter Your Personal Information

12. Opening Page – To Add Data Click Here to Add Data

13. Add Data FIRST TIMERS - PLEASE USE THE Need Help? Screen Click on Arrow to Open Drop Down & select SONS of AMVETS Only

14. Shot of the Help Screen

15. Sons of AMVETS (only) • Please use this one category for ALL programs that your Squadron conducts. You will be required to enter a "comment" in order to submit the data. • Use the first letter only of the desired Program and (=) sign; A = Americanism, E = Education, H = Health/Welfare, P = Post Support, C = Community, O = Other. • Please use this one category for ALL programs that your Squadron conducts. You will be required to enter a "comment" in order to submit the data. Again, use the first letter only of the desired Program and (=) sign; A = Americanism, E = Education, H = Health/Welfare, P = Post Support, C = Community, O = Other. Then briefly describe the program. Provide the basic facts who, what, when, where. Then enter enter all other data in the same fashion you would normally do and submit. If you want to report hours and costs associated with another program, repeat the process using a new line. Questions, please give the Sons National 2nd VC a call or email (natsons@sonsofamvets.org)

16. Enter Data Sons of AMVETS Only Select the Sons Category and then enter data & hit Return at each entry; it automatically moves across the form and does the math. REMEMBER YOU MUST ENTER A COMMENT . If you have another program to report just select the Sons Category again and repeat the process.. Then save and review by clicking on Preview – Step 1.

17. You Must Click the 2nd Time You must click on this button Submit Data Step 2 Or you will loose data and have to Re-enter

18. How to Review What Has Been Entered ? Click Here to Review Any time during a 6-month reporting period the data/reports may be viewed and/or edited. After the current period is closed, the data/reports may only beviewed in theAnalyze screensandmay not be edited.

19. Squadron On-Line Report If you have made multiple entries during the reporting period they will be automatically combined into “one” report. You have the option of printing the report or converting to an Excel File

20. Analyze Reports Click Here to Analyze and Print Charts The Key to separating Post data from Squadron

21. Analyze Reports Uncheck All And Recheck “just’ Sons of AMVETS Sons of AMVETS Only is not displayed on this OLD Slide, but you will see on the “live” system.

22. Analyzed Report You may elect to convert report into an Excel sheet for further review and manipulation and/or save to your hard drive or flash drive.

23. Report in Excel Format

25. What are the changes? • Any member may report programs data • $ 21.36 per hour, not whatever you want to report * • $.14 cents per mile not whatever you want to report * • More program categories to select from • Reminder: As with Paper Reports, VAVS hours are not reported in this system * A consortium of over 500 volunteer organizations relies on the formulas of the Independent Secor. (The Dept. of Veterans Affairs also uses this criteria to account for and report VAVS hours.) Currently the figure is $19.51 for volunteer hours. (Uncompensated workers.) And the mileage is determined by the IRS guidelines that authorize standard Volunteer Mileage Expense deductions, which is currently .14 cents.

26. Frequently Ask Questions • Question: Is there something in writing about what to report and not report? • It is impossible to put in writing everything that “should not” be reported; the list could become very lengthy. There needs to be some common sense applied based on our objective. • AMVETS should not be spending time trying to speculate, look for “what” can I personally report; AMVETS should be executing programs that serve veterans and the greater community. • AMVETS is non-sectarian and non-partisan! Our “individual” volunteer efforts and/or financial support for charities, people running for any office or for specific religious affiliations, are just that – an individual choice. Because we personally happen to be members of the VFW, the Boy Scouts of America, the Rotary, a Church, and AMVETS, it does not qualify these personal choices as service and financial assistance in the name of AMVETS Program hours and value. • Neither hours nor expenses for maintaining post homes, department offices or travel for attending/participating in any type of meeting IS NOT to be reported. (These are not AMVETS Programs!)

27. Summary • Who can use the on-line Reporting system? • How do I get on-line? • How this will help the Second Vice Commander and the Squadron? • How to Enter Data?