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Minnesota Department of Health Multi-Agency Coordination

Minnesota Department of Health Multi-Agency Coordination. Autumn 2006 Office of Emergency Preparedness. MDH Disclaimer.

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Minnesota Department of Health Multi-Agency Coordination

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  1. Minnesota Department of HealthMulti-Agency Coordination Autumn 2006 Office of Emergency Preparedness

  2. MDH Disclaimer • This Multi-Agency Coordination (MAC) Power Point is intended to describe the Minnesota Department of Health approach to Multi-Agency Coordination.  It is not intended to serve as a plan for all state and local entities, nor is it intended to be directly applicable to all incidents. This plan describes MDH’s approach to multi-agency coordination in response to a health-related incident. Other agencies are encouraged to seek guidance in planning for the differences and requirements presented in each type of incident and develop similar plans for Multi-Agency Coordination for the applicable discipline/area of responsibility.

  3. Barriers to Effective Interagency Coordination • Different policies & procedures among entities • Different interagency/inter-facility organizational structure • Lack of interagency/inter-facility communications, including frequencies and use of agreements

  4. Barriers to Effective Interagency Coordination (cont.) • Lack of valid, timely, and complete information from all available sources • Differences in terminology for personnel, for assignments, and resources • Little previous interagency/inter-facility training

  5. Multi-Agency Coordination (MAC)Happens… • At the scene of an incident • At an Emergency Operations Center • At an interjurisdictional or regional level • At state and federal levels • Internationally

  6. Why Is MDH Using MAC? • National Incident Management System (NIMS) compliant • NIMS provides a structure for MAC • MAC fits into incident command structure • MAC is coordinationfocusNOTcommand • Supports region-wide planning

  7. Who Staffs a “Health” MAC? • Health Care Entity Representative • Public Health Representative (state or local) • Emergency Medical Services Representative • Homeland Security & Emergency Management Representative

  8. Traditional MAC Information Flow

  9. HEALTH Information Flow when a “Health” MAC is Activated

  10. A “Health” MAC System Can • Be as simple as a teleconference • Be formal and meet at a pre-designated facility • Operate without EOCs open • Be simple or complex; Determined by the incident

  11. Facility / Agency Representatives Facilities Equipment Procedures Information Systems Communication Systems MAC Systems Have Access to All Integrated into a Common System

  12. Primary Functions of a “Health” MAC System • Information Coordination • Recommend Use of Critical Resources • Facilitatehealth-related support and resource tracking • Coordinateinter-facility / interagency policies and strategies

  13. When to Activate a “Health” MAC System • Multiple concurrent health-related incidents • Incidents that are non-site specific • Incidents that are geographically dispersed • Incidents that evolve over time

  14. Who Activates a “Health” MAC System? • Any agency or facility representative (RHRC, PHPC, EMSRB or EMS Regional Dir., HSEM Regional Program Coordinator) • When needs exceed available resources • Regional interagency/inter-facility need to coordinate health-related policies

  15. MAC Committee Representatives • RHRCs • OEP staff • EMS-Program Director & EMSRB • PHPC • HSEM • Local Public Health

  16. Product of MAC Committee • Multi-Agency Coordination Plan Support Annex to the MDH All-Hazards Response & Recovery Plan • Framework for regions to use to develop Regional MAC Annex

  17. MDH MAC Plan is located http://www.health.state.mn.us/oep/planning/allhazards.html

  18. For more information, contact: Janice Maine, Public Health All-Hazards Planner 651-201-5715 Janice.Maine@health.state.mn.us

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