Maine Safe & Drug Free Schools & Communities Program - Title IV-A

1. Maine Safe & Drug Free Schools & Communities Program - Title IV-A Program Overview Principles of Effectiveness Funding Overview Allowable Use of Title IV-A Funds Model Prevention Strategies Other Allowable Prevention Strategies Application Basics Performance Report (Supplemental Reporting Requirement: Incidence Data Useful Websites Links Contact Information

2. Title IV-A Program Overview • Program Purposes: • Prevent violence in and around schools. • Prevent the illegal use of alcohol, tobacco, and • other drugs. • Involve parents and communities. • Coordinate with related federal, state, school, • and community efforts and resources to foster a safe and • drug-free learning environment that supports student • academic achievement. • Maine's Title IV-A program is jointly administered by the Maine Department of Education and the Maine Office of Substance Abuse (OSA). Most of the day to day administration is handled by OSA.

3. Title IV-A is governed by the Principles of Effectiveness. In accepting Title IV-A funds the SAU agrees to do the following: • The SAU must develop its application through timely and meaningful consultation with teachers and other staff, parents, students, private school representatives (if applicable), community-based organizations, medical, mental health, law enforcement professionals, and others with relevant and demonstrated expertise in drug and violence prevention activities. • The SAU must consult, on an on-going basis, with such representatives and organizations to seek advice on how best to coordinate related strategies, programs, and activities being conducted in the community. • The SAU must select prevention strategies based on an assessment of local objective data regarding the incidence of violence and illegal drug use in the schools and communities to be served and an analysis of the risk and protective factors prevalent in the school and community. • The SAU must select scientifically research-based Model Prevention Strategies that have been proven to be effective in reducing violence and/or illegal drug use. The law also allows the state to grant a waiver for 25 types of “Other Allowable” Prevention Strategies if the applicant can demonstrate that the strategy to be implemented has a substantial likelihood of success in changing attitudes and/or behaviors relative to identified substance abuse and violence issues. • The SAU must establish project performance measures (anticipated outcomes) that will assess attitude and/or behavior change relative to substance use and/or violence. • The SAU must periodically evaluate its overall progress toward reducing violence and illegal drug use in the schools and communities being served. The results of the periodic evaluation shall be used to refine, improve, and strengthen prevention programming, refine performance measures, and be made available to the public upon request, with public notice of such availability provided.

4. Title IV-A Funding Overview • A little over 1 million dollars is distributed to Maine SAUs each year. • Allocations to SAUs range from around $63,000 to less than $1,000 for the smallest SAUs. The average amount per student is around $5. • The amount of Title IV-A funds that any particular SAU receives is based on a 60/40 formula: 60% of the SAU allocation is based on the SAU’s Title I-A percentage (from the previous school year) as compared to the state’s overall Title I-A percentage. 40% of the allocation is based on the SAU's overall pupil enrollment. • Title IV-A allocations are posted each spring at the Maine Office of Substance Abuse website: www.mainesdfsca.org • (There will also be a link to these allocations on the Maine DOE website.)

5. Allowable Use of Title IV-A Funds Title IV-A funds can be used only for projects that employ “Model” (evidence-based) prevention strategies or “Other Allowable” prevention strategies. “Model” (evidence-based) prevention strategies are prevention programs that have undergone rigorous review, are based on scientific research, are nationally recognized, and have been proven effective. (Examples of some Model Prevention Strategies follow on next slide.)

6. Examples of “Model” Prevention Strategies LifeSkills Training Project Alert Leadership & Resiliency Reconnecting Youth Second Step Project Northland Project Achieve Too Good For Drugs And Many More… Here are links to websites where you can find detailed information about “Model” (evidence-based) prevention programs: National Registry of Evidence-Based Programs & Practiceswww.nrepp.samhsa.gov/ SAMHSA Model Programs Guidewww.modelprograms.samhsa.gov OJJDP Model Programs Guidewww.dsgonline.com/mpg2.5/search.htm Colorado Blueprints Model Programs Guidewww.colorado.edu/cspv/blueprints/model/overview.html

7. “Other Allowable” Prevention Strategies Via a waiver process, the State can grant permission for the SAU to use Title IV-A funds for 25 types of “Other Allowable” prevention strategies. The Other Allowable Prevention Strategies List begins on next slide.

8. List of Other Allowable Prevention Strategies (25): 1. Substance Abuse and/or Violence Prevention Activities Age appropriate and developmentally based activities that address the consequences of violence and the illegal use of drugs, as appropriate; promote a sense of individual responsibility; teach students that most people do not illegally use drugs; teach students to recognize social and peer pressure to use drugs illegally and the skills for resisting illegal drug use; teach students about the dangers of emerging drugs; engage students in the learning process; and incorporate activities in secondary schools that reinforce prevention activities implemented in elementary schools. 2. Conflict Resolution Programs Conflict resolution programs, including peer mediation programs, that educate and train peer mediators and a designated faculty supervisor, and youth anti-crime and anti-drug councils and activities. The Other Allowable Prevention Strategies List continues on next slide.

9. 3. Service Learning / Community Service Community service, including community service performed by expelled students, and service-learning projects. 4. Student Assistance Programs Counseling, mentoring*, referral services, and other student assistance practices and programs. Expanded and improved school-based mental health services related to illegal drug use and violence, including early identification of violence and illegal drug use, assessment, and direct or group counseling services provided to students, parents, families, and school personnel by qualified school-based mental health service providers. Also includes assistance provided by qualified school-based mental health services providers and the training of teachers by school-based mental health service providers in appropriate identification and intervention techniques for students at risk of violent behavior and illegal use of drugs. *Includes mentoring programs that encourage students to seek advice from, and to confide in, a trusted adult regarding concerns about violence and illegal drug use. The Other Allowable Prevention Strategies List continues on next slide.

10. 5. Prejudice / Intolerance Prevention Age-appropriate, developmentally-based violence prevention and education programs that address victimization associated with prejudice and intolerance, and that include activities designed to help students develop a sense of individual responsibility and respect for the rights of others, and to resolve conflicts without violence. 6. Alternative Education Programs Alternative education programs or services for violent or drug abusing students that reduce the need for suspension or expulsion or that serve students who have been suspended or expelled from the regular educational settings, including programs or services to assist students to make continued progress toward meeting the State academic achievement standards and to reenter the regular education setting. 7. Character Education Programs Developing and implementing character education programs, as a component of drug and violence prevention programs that take into account the views of parents of the students for whom the program is intended and such students, such as a program described in subpart 3 of part D of Title V. The Other Allowable Prevention Strategies List continues on next slide.

11. 8. Truancy Prevention Drug and violence prevention activities designed to reduce truancy. 9. Youth Suicide Prevention Programs to train school personnel to identify warning signs of youth suicide and to create an action plan to help youth at risk of suicide. 10. Domestic Violence / Child Abuse Response Programs Programs that respond to the needs of students who are faced with domestic violence or child abuse. 11. Dissemination of Drug and Violence Prevention Information Dissemination of drug and violence prevention Information to schools and the community. 12. Emergency Intervention Services Emergency intervention services following traumatic crisis events, such as a shooting, major accident, or a drug-related incident that have disrupted the learning environment. The Other Allowable Prevention Strategies List continues on next slide.

12. 13. Student Drug Testing Consistent with the fourth amendment to the Constitution of the United States, the testing of a student for illegal drug use or the inspecting of a student's locker for weapons or illegal drugs or drug paraphernalia, including at the request of or with the consent of a parent or legal guardian of the student, if the local educational agency elects to so test or inspect. 14. Professional Development and Training Professional Development and Training for, and involvement of, school personnel, pupil services personnel, parents, and interested community members in prevention, education, early identification and intervention, mentoring, or rehabilitation referral, as related to drug and violence prevention. 15. Family / Community Prevention Activities Activities that involve families, community sectors (which may include appropriately trained seniors), and a variety of drug and violence prevention providers in setting clear expectations against violence and illegal use of drugs and appropriate consequences for violence and illegal use of drugs. The Other Allowable Prevention Strategies List continues on next slide.

13. 16. School Security Personnel The hiring and mandatory training, based on scientific research, of school security personnel (including school resource officers) who interact with students in support of youth drug and violence prevention activities under this part that are implemented in the school.A maximum of 40% of the allocation (the adjusted allocation if there has been a transfer of funds) is allowed for this activity and only if funding for this activity is not received from other Federal agencies. 17. School Security Equipment Acquiring and installing metal detectors, electronic locks, surveillance cameras, or other related equipment and technologies.A maximum of 20% of the allocation (the adjusted allocation if there has been a transfer of funds) is allowed for thisactivity and only if funding for this activity is not received from other Federal agencies.NO OTHER TYPES OF EQUIPMENT PURCHASES ARE ALLOWABLE. 18. School Safety Hotline Establishing and maintaining a school safety hotline. The Other Allowable Prevention Strategies List continues on next slide.

14. 19. School Security Planning Developing and implementing comprehensive school security plans or obtaining technical assistance concerning such plans, which may include obtaining a security assessment or assistance from the School Security and Technology Resource Center at the Sandia National Laboratory located in Albuquerque, New Mexico. A maximum of 20% of the allocation (the adjusted allocation if there has been a transfer of funds) is allowed for this activity and only if funding for this activity is not received from other Federal agencies. 20. Reporting of Criminal Offenses Reporting criminal offenses committed on school property.A maximum of 20% of the allocation (the adjusted allocation if there has been a transfer of funds) is allowed for this activity and only if funding for this activity is not received from other Federal agencies. The Other Allowable Prevention Strategies List continues on next slide.

15. 21. Safe Zones of Passage Supporting safe zones of passage activities that ensure that students travel safely to and from school, which may include bicycle and pedestrian safety programs.A maximum of 20% of the allocation (the adjusted allocation if there has been a transfer of funds) is allowed for this activity and only if funding for this activity is not received from other Federal agencies. 22. Program Evaluation The evaluation of any of the activities authorized under this subsection and the collection of objective data used to assess program needs, program implementation, or program success in achieving program goals and objectives. 23. Community-wide Planning and Organizing Activities Community-wide planning and organizing activities to reduce violence and illegal drug use, which may include gang activity prevention. The Other Allowable Prevention Strategies List continues on next slide.

16. 24. Transfer of Suspension & Expulsion Records Establishing or implementing a system for transferring suspension and expulsion records, consistent with section 444 of the General Education Provisions Act (20 U.S.C. 1232g), by a local educational agency to any public or private elementary school or secondary school. 25. Employee Background Checks Conducting a nationwide background check of each local educational agency employee, regardless of when hired, and prospective employees for the purpose of determining whether the employee or prospective employee has been convicted of a crime that bears upon the employee's fitness — to be responsible for the safety or well-being of children; to serve in the particular capacity in which the employee or prospective employee is or will be employed; or to otherwise be employed by the local educational agency. This slide completes the Other Allowable Prevention Strategies list.

17. Maine’s Waiver Process for “Other Allowable” Prevention Strategies In order for a waiver to be considered, the applicant must provide convincing evidence that the “Other Allowable” strategy to be employed has a substantial likelihood of success of changing attitudes and/or behaviors relative to identified substance abuse and/or violence issues. (The applicant presents the convincing evidence in the “justification” section of the Title IV-A Project Sheet.) • By selecting the “Other Allowable” prevention strategy option, the applicant is automatically applying to the State for a waiver. If the project is approved, the waiver is also considered to be approved. • Waivers are granted by the State on a “one year at a time” basis. Additional “one year at a time” waivers will be considered if the requisite attitude / behavior outcomes are being met.

18. Application Basics: Two important questions to ask before you consider using Title IV-A funds for a project: 1. Is the project allowable under Title IV-A regulations? The project must employ a “Model” (evidence-based) or “Other Allowable” prevention strategy. 2. Will it be possible to efficiently collect meaningful project outcome data that will assess attitude/behavior change relative to the identified substance abuse and/or violence issues? If the answer to either question is "no" you cannot apply for Title IV-A funding of the project. If the project is still important to the SAU, then consider using your REAP and/or TRANSFER options to fund the project.

19. The Title IV-A application consists of two pages. • Title IV-A Assurances & Needs Assessment / • Planning Sheet(Formerly called the Application DevelopmentSheet.) • (A singleAssurances & Needs Assessment / Planning Sheetis submitted • for the entire SAU.) • Title IV-A Project Sheet • (A separate Project Sheet is submitted for each Title IV-A project.)

20. Title IV-A Assurances & Needs Assessment / Planning SheetOn this sheet you will: • Agree to abide by all Title IV-A Assurances and the Principles of Effectiveness that govern Title IV-A. • Describe the SDFS community consultation process and identify consultation group members. (Remember that you must have parent and student representation!) • Describe the attitude/behavior data elements that were assessed in order to inform prevention programming decisions. • Describe the SAU’s priority issues surrounding substance abuse/violence prevention. • Describe how the SAU will publicly report progress toward attainment of performance measures. • Identify the SAU’s comprehensive K-12 prevention program components. • For additional help, click on the blue SECTION HELP links that are available for each section of the Assurances & Needs Assessment / Planning Sheet.

21. Title IV-A Project Sheet • The Project Sheet is used to develop a Title IV-A funded project that will address an identified priority issue. The Project Sheet captures detailed information about the project and the particular "strategy” that will be employed to address the priority issue. On this sheet you will: • State the priority issue that the project will address and provide baseline data in support of the issue statement. • Select the “Model” (evidence-based) or “Other Allowable” prevention strategy that the project will employ. • Justify the use of the prevention strategy that the project will employ. (Provide evidence that the strategy will impact attitude/behavior change.) • Provide project implementation details. (Who, What, When, Where?) • Establish measurable attitude/behavior change outcomes for the project. • Establish a project budget. • For additional help, click on the blue SECTION HELP links that are available for each section of the Project Sheet.

22. Title IV-A Administrative Costs The SAU can use no more than 2% of its Title IV-A allocation* for administrative costs. (*Or the adjusted allocation if the transfer option is used.)

23. Disbursement of Title IV-A Funds • Title IV-A funds are disbursed directly from the Maine Office of Substance Abuse during the months of October, January, or April. (Make sure to schedule disbursements so you will not end up with excessive cash on hand…more than 25% will delay payments. If the October, January, or April disbursement schedule will not work for you, please contact us as we can usually schedule disbursements during other months if necessary.) • A Title IV-A cash management report must be submitted to the Maine Office of Substance Abuse each quarter. • (The quarterly cash management report for all of the other Titles is submitted to the Maine Department of Education.) • Title IV-A funds are not disbursed until the Office of Substance Abuse approves the Title IV-A sections of the annual NCLBA Performance Report and until all schools in the SAU have entered Incidence of Prohibited Behavior (IPB) Data into the MEDMS / Infinite Campus Behavior Module.

24. Online Resources • The Title IV-A online application menu includes • “click on” links to the following items: • Guidance for selecting a “Model” (evidence-based) • prevention strategy. • Guidance for selecting an “Other Allowable” prevention • strategy • Sample Title IV-A Application Pages • Sample Title IV-A Performance Report Pages • PowerPoint Overview of the Title IV-A Program • Principles of Effectiveness • Maine’s “Other Allowable” Prevention Strategies Waiver • Policy

25. TITLE IV-A PERFORMANCE REPORT SUPPLEMENTAL REPORTING REQUIREMENT In order for a Maine SAU to receive Title IV-A funds, all schools in the SAU must have entered Incidence of Prohibited Behavior (IPB) Data into the MEDMS / Infinite Campus Behavior Module.

26. Useful Website Links • Maine State Government Home Page www.maine.gov • Maine Safe & Drug-Free Schools Program www.mainesdfsca.org • Maine Office of Substance Abuse www.maineosa.org • Maine State Department of Education-Home Page www.maine.gov/education • Maine State Department of Education - NCLB Page www.maine.gov/education/nclb • Maine Youth Drug & Alcohol Use Survey (MYDAUS) www.maineosa.org/data/mydaus • U.S. Department of Education Safe and Drug-Free Schools Program www.ed.gov/offices/OESE/SDFS/ • U.S. Department of Education Emergency Planning www.ed.gov/emergencyplan/ • Take a Stand. Lend a Hand. Stop Bullying Now Campaign www.stopbullyingnow.hrsa.gov/index.asp • White House Office of National Drug Control Policy www.whitehousedrugpolicy.gov/ • Center for Substance Abuse Prevention (CSAP) www.prevention.samhsa.gov/ • National Clearinghouse for Alcohol and Drug Information, Prevention Online www.ncadi.samhsa.gov • Office of Juvenile Justice and Delinquency Prevention www.ncjrs.org/ • National Institute on Drug Abuse, National Institutes of Health (NIH) www.nida.nih.gov/ • Join Together Online www.jointogether.org/

27. Contact Information Linda Phillips SDFS Program Coordinator Telephone: 287-8904 Fax: 287-8910 e-mail: linda.phillips@maine.gov Peter Brough LEA Program Specialist Telephone: 287-6475 Fax: 287-8910 e-mail: peter.p.brough@maine.gov Carla McPherson Secretary Telephone: 287-2596 Fax: 287-8910 e-mail: carla.mcpherson@maine.gov Mailing Address: Maine Department of Health and Human Services Office of Substance Abuse 11 State House Station, 41 Anthony Avenue Augusta, ME 04333-0011 Maine Safe & Drug-Free Schools Program Website: www.mainesdfsca.org Maine Department of Education Website: www.state.me.us/education NCLBA Online Application Website: www.4pcamaine.org