LIBRARY & ARCHIVES CANADA Canada’s Knowledge Institution for the 21 st Century

1. LIBRARY & ARCHIVES CANADA Canada’s Knowledge Institution for the 21st Century Presentation to the Conference of Directors of National Libraries August 2004

2. Library and Archives Canada Outline of Presentation • Context • New Legislation • Future Directions

3. CONTEXT A New Institution

4. A single institution offers much more Synergy of collections, skills and external constituencies Accessibility to the breadth and depth of Canada’s documentary heritage Enhanced outreach to Canadians Better use of resources Leadership in information professions Towards A Single Institution Why? Separate institutions no longer made sense Complementary and converging holdings The digital environment was blurring the distinctions between our holdings Skills and competenciesof staff were highly complementary, extremely valuable, and yet underused as a strategic resource

5. Library and Archives Canada We are undergoing massive change • Increased emphasis on service and access: results for Canadians • New legislation, new regulations • Larger role in facilitating Information Management in GoC • New organizational and structural governance • New initiatives taking us into the future • New ways of working together – a multidisciplinary environment and new partnerships • New facilities

6. Library and Archives Canada Statistics • Budget: $84.3 million • No. of staff: 1168 • Collections: 20 million published items (63,000 added last year) 200 linear km of textual records 24.5 million photographs 400,000 documentary art objects 340,000 hours of film, video and audio 3 million maps and plans

7. To acquire and preserve: • Documentary Heritage Collection sector • Collection development • Intellectual management • Care of collection • To make known: • Programs and Services sector • Programs • Services • Portrait Gallery of Canada • To facilitate information management in GoC: • Government Information Management Office • IM Strategies • IM Solutions • IM Services Towards A Single Institution Aligning structure with our legislated mandate • Corporate Enablers • Strategic Office • Communications • Information Technology Services • Corporate Management

8. NEW LEGISLATION Library and Archives Canada Act

9. The Legislation Part of the Advancement of Canada Canada be served by an institution that is a source of enduring knowledge, accessible to all, contributing to the cultural, social and economic advancement of Canada as a free and democratic society

10. The Legislation Protecting Canada’s Heritage • New concept: Canada’s documentary heritage – includes both publications and records • Modernization of mandate • Enable collection and preservation of documentary heritage, in any medium • Legal deposit to include online publications • Authority to archive a sampling of Web sites of interest to Canada

11. The Legislation A Source of Knowledge About Canada • Strong mandate to make known and interpret Canada’s documentary heritage through • Programs • Exhibitions • Publications • Performances • Advisory Council to advise the Librarian and Archivist of Canada • Technology and networking with libraries and archives across Canada give us unprecedented reach

12. The Legislation The Memory of Government Institutions • Permanent repository of government publications and government and ministerial records • No record can be disposed of without the consent of the Librarian and Archivist of Canada • The Librarian and Archivist of Canada may request transfer of government records • Explicit mandate to facilitate information management in government institutions

13. FUTURE DIRECTIONS Library and Archives Canada

14. What the Future Holds A Leading-Edge Knowledge Institution Over the last 18 months, we have involved our staff in shaping our vision for the future WHAT • A new kind of knowledge institution • A truly national institution • One national collection for Canadians by working with others • A prime learning destination • A lead institution in information and knowledge management HOW • Access is the primary driver - a clear focus on the client • Effective stewardship of Canada’s documentary heritage • Strategic approaches to description and metadata • Mainstream digital • Strengthened leadership and strategic focus • Integrated and holistic approaches

15. What the Future Holds 4 Initiatives to meet the digital future Digital Collections initiative Metadata Strategy initiative Service Delivery Transformation “AMICAN” – integrated systems initiative Developing programs and services Portrait Gallery of Canada Learning program Centre for Newspapers and News Canadian Genealogy Centre Virtual Reference Canada

16. What the Future Holds Integration Implementation • Implementing the new legislation; passing and implementing new legal deposit regulations • Implementing our integrated structure • Merged ILL • Merged reference services • Merged preservation activities • Harmonizing policies and processes • Designing and implementing our part in the government IM Program • Developing new programs • Developing new partnerships with the library and archival communities