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Chancellor’s Office Update

Chancellor’s Office Update. Patrick Perry Vice Chancellor of Technology, Research, and Information Systems. Presentation Overview. System Update Technology Update Research Update Data Collection/MIS Update. CCC System Update. System experiencing unprecendented growth

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Chancellor’s Office Update

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  1. Chancellor’s Office Update Patrick Perry Vice Chancellor of Technology, Research, and Information Systems

  2. Presentation Overview • System Update • Technology Update • Research Update • Data Collection/MIS Update

  3. CCC System Update • System experiencing unprecendented growth • 6-7% estimate for Fall, 2002 • Economic conditions combined with Tidal Wave II • Huge demand in basic skills • HS exit exams to further problem? • Supply-side issues • Facilities, Instructors • Student Access at stake

  4. CCC System Update • Funding issues for State • Unfunded FTES grows • Actual $$ value of funded FTES declining

  5. CCC System Update • Enrollment Management? • Early changes adopted by CCC’s, but low-hanging fruit are gone • Difficult choices ahead: access vs. success? • Past History: • Fee increases, differential fees acted as de facto enrollment management technique • Reduced access, not designed to generate revenue

  6. CCC System Update • CCC’s ultimate desire is to solve problem with revenue, not reducing access • Real Cost of Education Analysis • Real Cost: The Master Plan Vision “Our annual appropriations… would be based on our best estimate of what it costs to provide the educational resources that make a difference in promoting student achievement.”

  7. Phase I: The Prototype College • 10,000 FTES • Attendance patterns • Demographic/special program mix • Curriculum

  8. CCC System Update • Chancellor’s Office facing cuts, loss of staff • 15% to date, 20% cut drill sent to DOF for 03-04 • Will likely mean layoffs • Elimination of travel, reorganization looms • Mandates still exist!

  9. Technology Update • Technology function at CCC • Technology function at CO has now been combined with MIS and Research functions to form Technology, Research, Information Systems Division (TRIS)

  10. Technology Update • Technology Unit in TRIS responsible for: • Oversight and monitoring of systemwide technology projects • 4CNet/CENIC-systemwide ISP/Internet Access • Common Electronic Application (CCCApply) • Electronic Transcript project • Regional Data Sharing Consortia • Funds distribution/allocation • Tech II plan/Total Cost of Ownership

  11. Research Unit Update • Research Unit in MIS responsible for: • Partnership For Excellence Reporting • PFE still alive, but no augmentations coming • PFE performance numbers encouraging • “Persistently Low Transfer College” Report • Mandated—still • Attempts to adjust for exogenous variables that affect transfer • Great improvements in transfer measurement have resulted

  12. Management Information Systems Update • MIS in TRIS responsible for: • Data collection from all colleges • Reporting, Allocations • Data Warehousing, executive decision tool • Ad-hocs both internal and field

  13. Data and Accountability • use of MIS data for accountability is on the rise • use of MIS data for funding and decision support is increasing • greater level of scrutiny now occurs, putting focus on data quality • CO MIS performed assessment of its own processes to help ensure data quality: • Data submission process: do we make it as easy as possible to submit/edit data? • Data reporting process: do we make it easy to find data anomalies? • Data ownership: do we enable local IT to pass data ownership outside of IT?

  14. Chancellor’s Office MIS • Conclusions: • existing data submissions process is outdated • email notification process not efficient • submissions history/reports hard to access • IT given too much ownership of the data • limited public access

  15. Chancellor’s Office MIS • Solutions: • broaden access to Analysis Reports (researchers, categorical program deans) • promote data ownership outside IT • provide multiple levels of security • perform field training in the use of the system • reduce reliance on district IT staff for data quality

  16. Additional assistance • CO plans to host interactive videoconferences regarding these new processes, data quality, data elements, District Q&A, and other MIS topics • potential to have new district employees trained at CO in our new classroom • CO will present workshops on new web collection process to all affected audiences (RP, CISOA, categorical data owners)

  17. Chancellor’s Office Data Mart • Public site • Online query tool • Create ad hoc queries • Aggregate data • Download queries in csv format • Reports updated as data are submitted/resubmitted

  18. Chancellor’s Office Data Mart • http://www.cccco.edu/divisions/tris/mis/reports.htm • Contact: Tonia Lu, tlu@cccco.edu

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