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Creating a Self Assessment Program from Scratch July 28, 2011

Creating a Self Assessment Program from Scratch July 28, 2011. Cathy Seltzer, CPPM CF TASC, Inc. Government Property Manager. Agenda. Learning Objectives Where do we start? Why is a Self Assessment Program necessary? What is a Self Assessment Program?

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Creating a Self Assessment Program from Scratch July 28, 2011

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  1. Creating a Self Assessment Program from ScratchJuly 28, 2011 Cathy Seltzer, CPPM CF TASC, Inc. Government Property Manager

  2. Agenda • Learning Objectives • Where do we start? • Why is a Self Assessment Program necessary? • What is a Self Assessment Program? • Who is responsible for creating, implementing and monitoring the program? • How do we implement the program and make it work? • Summary • Questions

  3. Learning Objectives • 1. The who, what, when, where, why and how of self assessment. • 2. The implementation. • 3. Monitoring and moving forward. Self Assessment Times

  4. Where do we start? ASTM Metrics FAR Outcomes HELP Reports

  5. Where to start http://www.aia-aerospace.org/resource_center/resources/property_management_etools/ ASTM 2452-05 (EMPM) FAR 52.245-1(f)(i)-(x) Other industry Property Professionals

  6. Why do we need a Self Assessment Program? • FAR 52.245-1(f)(3) • Do we need to report findings to the Government? • Audit preparation • No surprises • Test Property Control System effectiveness • Is it working as well as it should? • Correct any deficiencies • Corrective Action Plans • Continuous improvement • Charts and graphs

  7. What is a Self Assessment Program? • Which is Objective, which is Subjective • Dealing with external thoughts and facts and not with thoughts and feelings. Free from personal prejudices.* • Pertaining to the thinking subject. Introspective.* • Which is easier to measure? • Why? • Is there a one size fits all program? • Why, or why not? *Webster’s Collegiate Dictionary, 3rd Edition, 1995

  8. What is a Self Assessment Program? • Essential parts of the program • Metrics • What to measure? • Who • When • Outcomes • Communications • Notifications • Results • Participants • Management • Government • Non-compliance • Corrective Actions/Follow up

  9. What is a Self Assessment Program? • How does it all fit together? • Snapshot in time • Constantly moving • Follow up\Corrective Action • Continuous improvement

  10. Metrics • Outcome 1: Acquisition (Procedure 2.01, 2.02) • Review sample for authority to acquire Summary Assessment: Inadequate

  11. The Big Picture 1 = Acquisition 5 = Records 8 = Utilization 2 = Physical Inventory 6 = Reports 9 = Maintenance 3 = Subcontractor Control 7 = Relief of Stewardship 10 = Receiving 4 = Contract Closeout

  12. Who is responsible for creating, implementing and monitoring the program? • Property Management Organization • Contracts • Internal Audit body • External Audit body

  13. Implementation Self Assessment Training Today! • Communication! • Management • Programs • Self Assessment is coming! • Training • What to expect • When to expect it • Who will do what • Just do it

  14. Making it work • Talk, talk, talk! • Provide feedback to Management, programs • Provide results to customer • Answer questions • Find out what works best for you and just keep doing it!

  15. Summary • Where do we start? • Why is a Self Assessment Program necessary? • What is a Self Assessment Program? • Who is responsible for creating, implementing and monitoring the program? • How do we implement the program and make it work?

  16. Questions

  17. Thank you! Cathy Seltzer TASC, Inc. cathy.seltzer@tasc.com

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