RDA Authority Records in Voyager

1. RDA Authority Records in Voyager Jenifer Marquardt (UGA) jkm@uga.edu And Julie Dyles (UGA) jdyles@uga.edu

2. What we will cover • Fields, codes and example records • Entire words versus abbreviations • Family as author, creator, etc. • Fictitious persons/animals & real animals as authors, creators, etc. • Split file issues • Bible and Koran headings • Personal names • Names with uniform titles

3. Your generic or locally created tag tables have been updated to accept RDA authority records – Example: 370 Associated Place • [370] • 0=a 0A • 1=b 0A • 2=c 1A • 3=e 1A • 4=f 1A • 5=g 1A • 6=s 0A • 7=t 0A • 8=u 1A • 9=v 1A • 10=0 1A • 11=2 0A • Subfa=Place of birth • Subfb=Place of death • Subfc=Associated country • Subfe=Place of residency/headquarters • Subff=Other associated place • Subfg=Place of origin of work • Subfs=Start period • Subft=End period • Subfu=Uniform resource identifier • Subfv=Source of information • Subf0=Authority record control number • Subf2=Source of term

4. What are some of the new authority fields and codes? • Technical Bulletin 258OCLC-MARC Format Update 2010 including RDA Changes (May 2010) http://www.oclc.org/support/documentation/worldcat/tb/258/

5. 008/10 Descriptive Cataloging Rules “z” for other

6. 040 Cataloging Source |e Description conventions

7. Other very normal looking records

8. Very ordinary series authority record

9. 046 Special Coded Dates – Variety of meanings delineated by subfields |f is Birth date and |g is Death date (Note that information comes from the 670.)

10. |k is Beginning or single date created (Again, this shows up in the 670)

11. 370 Associated Place |a Place of birth |b Place of death |c Associated country |e Residency/headquarters |f Other associated places |g Place of origin of work

12. 371 Address This is used for both postal and electronic addresses

13. 372 Field of activity

14. 373 Affiliation

16. 374 Occupation

17. 375 Gender

18. 376 Family information |a Type of family (clan, dynasty, royal) |b Name of prominent member |c Hereditary title

19. 377 Associated language – language that a person or organization uses for publication, communication, etc.

20. 380 Form of work - the class or genre of the work

22. 381 Other distinguishing characteristics of work or expression • 382 Medium of performance • 383 Numeric designation of musical work • 384 Key

23. 4xx and 5xx fields • |w New code “r” for Relationship (what is relationship between the 4xx/5xx and the 1xx) • |i Relationship information • Display opportunities

24. Name heading with a corporate body link

25. Corporate body with corporate link and a personal name link

27. Display possibilities

28. So, the look of RDA authority records varies a good bit depending on if or how many new fields are used.

33. Mixed code authority records • no |e rda in 040 • fields 046 and 370 added • RDA choice of heading • given in 700 field

34. Some headings are going to look different too. 1) Presentation and 2) Expansion of what you should include even if there is no conflict • Frommer, Paul ǂc (Composer) • Márton, István ǂc (Geologist) • [Minguo] Hunan wen xian wei yuan hui • Williams, Sidney ǂq (Sidney J.), ǂd 1947-

35. No conflict with: Williams, Sidney, |d 1947-

36. Changes in headings for persons from AACR2 to RDA GIL Users Group Meeting 2011

37. Changes to name headings for individuals In RDA, various changes have been made to the way that dates are recorded for persons (described now in AACR2 22.17):

38. The examples at AACR2 22.17A include abbreviations for months in English.

39. So name headings that contain a month in AACR2 look like this:

40. The examples in RDA 9.3.2.3 do not include abbreviations for months in English.

41. Also, RDA Appendix B does not contain any abbreviations for months. As a result, RDA name headings containing months will look like this:

42. AACR2 rule 22.17A includes use of the abbreviations “cent.”, “ca.”, “b.”, “d.” and “fl.”.

43. We are used to seeing AACR2 headings like this one, which contains the abbreviation “cent.”:

44. RDA does not include these abbreviations.

45. As a result, RDA name headings containing approximate dates in centuries will look like this:

46. Instead of “ca.”, as we are used to seeing now…

47. …RDA 9.3.1.3 prescribes the use of “approximately.”

48. An example of an RDA record containing “approximately.”

49. The abbreviation “fl.” will no longer be used when a period of activity is known but the exact years of a person’sbirth and death are unknown.

50. Instead, LC has chosen to substitute the term “active” for records like this created during the RDA test period.