National Incident Management System/ Incident Command System Overview for Senior Officials

1. National Incident Management System/ Incident Command System Overview for Senior Officials

2. Objectives • Describe the National Incident Management System (NIMS) and Incident Command System (ICS) and how it can be applied • Describe role of ICS in national disaster management framework • Define roles & responsibilities of Senior Officials • Describe ICS organization and responsibilities • Describe differences between on-scene ICS activities and those accomplished by Disaster Management Committees and Emergency Operations Centers (EOCs).

3. Part 1:What Is NIMS?

4. National Incident Management System (NIMS) – March, 2003 • Presidential Directive that mandates use of the National Incident Management System (NIMS) • Establishes a single, comprehensive, national approach to domestic incident management, used by all levels of government

5. National Incident Management System • What? NIMS provides a consistent nationwide template • Who? To enable federal, state, local governments, the private sector, and nongovernmental organizations to work together • How? To prepare for, prevent, respond to, recover from, and mitigate the effects of incidents regardless of cause, size, location, or complexity • Why? In reduce the loss of life and property; minimize harm to the environment; increase the efficiency and manage the costs of disaster response

6. NIMS: What It Is and What It’s Not • NIMS is . . . • A flexible framework of: • Doctrine • Concepts • Principles • Terminology • Organizational processes • Applicable to all hazards and jurisdictions NIMS is not . . . • An operational incident management plan • A resource allocation plan • A terrorism/WMD-specific plan • Designed to address international events

7. National Incident Management System (NIMS) • 5 major components • Preparedness • Resource Management • Command & Management • Communications and Information Management • Ongoing Management & Maintenance

8. Focus--Command and Mgmt. Preparedness Incident Command System Communications and Information Management Resource Management Multiagency Coordination Systems Command and Management Ongoing Management and Maintenance Public Information

9. Institutionalizing NIMS • Senior officials must: • Adopt the NIMS through executive order, proclamation, or legislation, and ICS as the official incident response system • Direct that disaster managers and response organizations train, exercise, and use the ICS • Integrate ICS into functional and system-wide emergency operations policies, plans, and procedures • Conduct ICS training for responders, supervisors, and command-level officers • Conduct coordinating ICS-oriented exercises that involve responders from multiple disciplines and agencies

10. Part 2:What Is ICS?

11. ICS is…. • Standardized, on-scene, all-hazards incident management concept • Integrated organizational structure that can match the complexities and demands of single or multiple incidents without being hindered by jurisdictional boundaries. • Used on daily basis for routine incidents as well as major emergencies; activated at first response

12. What Is an Incident? An incident is . . . . . . an occurrence or event, natural or manmade, that requires a response to protect life or property.

13. Overall Response Relationships Law, Policy and Authority Executives/ Senior Officials Disaster Management Committees Emergency Operations Center Coordination, Strategy, Resources & Support Incident Command Command of On-Scene Operations

14. ICS Purposes • ICS helps to ensure: • Effective and Efficient response operations • Safety of responders and others • Achievement of tactical objectives • Efficient use of resources • Common operating picture

15. ICS Benefits • Meets needs of incidents of any kind or size. • Allows personnel from a variety of agencies to meld rapidly into a common management structure. • Provides logistical / administrative support to operational staff. • Is cost effective by avoiding duplication of efforts.

16. Incidents Managed Using ICS • Natural disasters - tornadoes, floods, earthquakes, wildland fire • Human and animal disease outbreaks • Search and rescue missions • Hazardous materials incidents • Terrorist incidents • Recovery operations • Distribution of humanitarian assistance • National security events such as Presidential visits • Planned events such as parades, weddings

17. Part 3:ICS Organization & Features

18. ICS Organization • Activated in response to an emergency (or for planned non-emergency events) • NOT a permanent organizational structure • During an incident, ICS qualified personnel leave “regular” positions

19. Modular Organization • Develops in top-down, modular fashion • Expands and contracts based on response needs • Span of control is key ICS principle used to determine organizational structure

20. Management by Objectives • Objectives ensure priorities are met and those with authority and responsibility for mitigation have all their various and divergent needs met • Objectives are communicated throughout the entire ICS organization

21. Overall Priorities Initial decisions and objectives are established based on the following priorities: #1: Safety of public/responders #2: Incident stabilization #3: Property/environmental conservation

22. Reliance on an Incident Action Plan • The Incident Commander creates an Incident Action Plan (IAP) that: • Specifies the incident objectives. • States the activities to be completed. • Covers a specified timeframe, called an operational period. • May be oral or written. • Takes into account legal and policy considerations and direction.

23. Resource Management • Resource management includes processes for: • Categorizing resources • Ordering resources • Dispatching resources • Tracking resources • Recovering resources • Also includes processes for reimbursement for resources, as appropriate

24. Incident Complexity and Resource Needs Incident Complexity Resource Needs ICS Structure Complexity

25. Mobilization At any incident: • Situation must be assessed & response planned • Managing resources safely and effectively is most important consideration • Personnel / equipment should not be deployed unless requested by on-scene Incident Command

26. Common Terminology • ICS requires use of common terminology, which helps define: • Organizational functions • Incident facilities • Resource descriptions • Position titles This is Unit 1, we have a 10-37, Code 2.

27. Authority Chain of Command • Chain of command: orderly line of authority within the ranks of the incident management organization • Unity of command: every individual has a designated supervisor to whom he or she reports at the scene of the incident

28. Incident Commander • Provides overall leadership for incident response • Takes policy direction from Responsible Official and establishes incident objectives • Delegates authority to others • Ensures incident safety • Maintains liaison with agencies participating in the incident

29. Responsible Official Delegates Authority • Responsible Official delegates authority to Incident Commander for on-scene operations • Incident Commander has direct tactical and operational responsibility for conducting incident management activities • Incident Commander keeps Responsible Official informed on operations and concerns; requests clarification of policy and direction as needed.

30. Incident Management Roles Senior Officials: Provide the following to the Incident Commander, through Responsible Official/Committee Chair: • Policy • Mission • Strategic direction • Authority The Incident Commander: • Manages incident at the scene. • Keeps Responsible Official and Disaster Management Committee informed of all important matters pertaining to incident To maintain unity of command and safety of responders, the chain of command must NOT be bypassed.

31. Incident Commander Public Information Officer Liaison Officer Command Staff Safety Officer Command Staff • The Incident Commander may designate a Command Staff who: • Provide information, liaison, and safety services for the entire organization. • Report directly to Incident Commander.

32. Incident Commander Public Information Officer Command Staff Liaison Officer Safety Officer General Staff Operations Section Planning Section Logistics Section Finance/Admin Section General Staff • As the incident expands in complexity, the Incident Commander may add General Staff Sections to maintain span of control.

33. Incident Management Team Incident Commander Public Information Officer Incident Management Team = Command and General Staff Members Liaison Officer Safety Officer Operations Section Planning Section Logistics Section Finance/Admin Section Incident Management Team

34. Incident Commander Operations Section Planning Section Logistics Section Finance/Admin Section Who Does What? Finance/Admin:Monitors costs related to the incident. Provides overall fiscal guidance. Command:Overall responsibility for the incident. Sets objectives. Operations: Develops the tactical organization and directs all resources to carry out the Incident Action Plan. Logistics:Provides resources and all other services needed to support the incident. Planning:Develops the Incident Action Plan to accomplish the objectives.

35. Training and Certification • Responders must complete required classroom and on-the-job training to become qualified to fill positions within the ICS organization • National standards for certification • Qualification based on demonstrated performance

36. Part 4:Multi-Agency Coordination & Public Information

37. Command Command:The act of directing, ordering, or controlling by virtue of explicit statutory, regulatory, or delegated authority. An individual in command of the incident scene has statutory or delegated authority to manage tactical operations.

38. Coordination Multiagency coordination is a process that allows all levels of government and all disciplines to work together more efficiently and effectively. An entity/individual may have overall responsibility over resources and policies without being in command of the incident scene.

39. A System . . . Not a Facility On-Scene Command CoordinationResource Centers Dispatch Multiagency Coordination System Emergency Operations Centers CoordinationEntities/Groups Visual 5.39

40. A central location that supports Incident Command by: Making executive/policy decisions Coordinating interagency relations Dispatching and tracking requested resources Collecting, analyzing, and disseminating information Emergency Operations Center (EOC) The EOC does not command the on-scene level of the incident.

41. ICS and Multiagency Coordination Senior Officials/ Responsible Officials Multiagency Coordination

42. Command and Coordination Relationship Local Emergency Ops Center (EOC) State Emergency Ops Center (EOC) Federal Emergency Ops Center (EOC) Coordination, Policy and Support Command Area Command Incident Commander1 Incident Commander2 Incident Commander3 Multiagency Coordination System

43. Senior Official Role in Command and Coordination Law, Policy, Authority, Overall Priorities Senior Officials/ Responsible Officials Local Emergency Ops Center (EOC) Region/State Emergency Ops Center (EOC) National Emergency Ops Center (EOC) Coordination, Support, Situational Awareness & Resource Mobilization Incident Commander 1 Command On-Scene Tactical Operations Incident Commander 2 Incident Commander 3

44. Establish overall priorities Coordinates senior-level interagency relationships Makes executive/policy decisions May Lead Disaster Management Committee Senior Official Role in Coordination

45. Public Information includes messages about: Lifesaving measures. Evacuation routes. Threat and alert system notices. Other public safety information. Public Information

46. Managing Public Information The Public Information Officer (PIO): • Represents and advises the Incident Command. • Manages on-scene media and public inquiries.

47. Speaking With One Voice • Senior Officials must coordinate and integrate messages with on-scene Public Information Officers and other agencies • A Joint Information System (with established procedures and protocols) is used to help ensure coordination of messages

48. Part 5: Preparedness

49. Senior Official Roles in Preparedness • Ensure development and maintenance of disaster management and contingency plans • Ensure procedures in place to inventory and rapidly deploy needed resources • Be prepared for potential requests to support incident management activities • Promote strong working relationships among response agencies • Promote awareness and community training on hazards, risks, and measures to prevent, mitigate and respond to disasters

50. Senior Official Roles in Preparedness • Ensure that staff in your agency/jurisdiction are trained and qualified to respond professionally during incidents • Ensure that responders from different agencies (e.g., fire, police, military) can communicate using interoperable communication systems • Ensure the regular conduct of exercises that practice command and coordination functions. Your participation is very important