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Enhancements to Publication Schedule Fields in Serials Cataloging

Learn about changes to publication schedule fields, including multiple 853 fields, SICI code, cataloging forms, and template additions. Discover how ALEPH now supports MARC21 enumeration and chronology levels. Understand the process of importing and exporting publication schedule data for easier exchange between libraries.

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Enhancements to Publication Schedule Fields in Serials Cataloging

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  1. Serials Developments 14.2 Seminar

  2. Session Outline • 1. Changes to the Publication • Schedule fields • 2. Multiple 853 • 3. Import/Export Publication • Schedule data • 4. SICI code • 5. Subscription Renewal Publication Schedule Fields

  3. 863 Becomes 853X • The ALEPH 863 field is now called the • 853X field. • The ALEPH 863 field differed significantly • from its USMARC namesake; • therefore it was given a new name to • avoid confusion. Publication Schedule Fields

  4. 863 Becomes 853X • Cataloging forms were modified and renamed: • 863_xx.eng becomes 853X_xx.eng • 864_xx.eng -”- 854X_xx.eng • 865_xx.eng -”- 855X_xx.eng Publication Schedule Fields

  5. 863 Becomes 853X • Templates for the 853/853X fields • have been added to: • USM50/pc_tab/catalog • (files ending with .mrc). Publication Schedule Fields

  6. Increasing Number of Levels of Enumeration/Chronology • Primary levels of enumeration have been increased from 4 to 6; secondary (alternative) levels of enumeration have been increased from 1 to 2; levels of chronology have been increased from 3 to 4. • The structure of z30/z17/z103 was changed accordingly. • ALEPH now supports all MARC21 levels of enumeration and chronology. Publication Schedule Fields

  7. Increasing Number of Levels of Enumeration/Chronology • All levels of enumeration and • chronology are copied from the z17 • (issue) to the z30 (item) when the • z30 (item) is created (during serials • check-in, for example). Publication Schedule Fields

  8. Multiple 853 Fields • Change #3: It is now possible to have • multiple 853 fields in the ALEPH ADM • record to record multiple publication • patterns. • Sub-field 8 in the 853 field tells the • system when to begin the new publication • pattern. Publication Schedule Fields

  9. Multiple 853 Fields • Let's look at an example of a • monthly publication that begins • with Vol. 1, no. 1 (1999:Jan.) and • becomes a quarterly beginning • with Vol. 2, issue 1 (2000:Jan.). Publication Schedule Fields

  10. Multiple 853 Fields • The 853 and 853X fields for the first • publication pattern (monthly) will be: • 853 $a Vol. $b no. $u 12 $v r $i ((year): $j (month)) $w m • 853X $a 1 $b 1 $i 1999 $j 1 $3 19990101 Publication Schedule Fields

  11. Multiple 853 Fields • After the first cycle has been opened, the • system will increment $a, $i, and $3 in • the 853X field as follows: • 853 $a Vol. $b no. $u 12 $v r $i ((year): $j (month)) $w m • 853X $a 2 $b 1 $i 2000 $j 1 $3 20000101 Publication Schedule Fields

  12. Multiple 853 Fields • A second 853 field can now be added to • the ADM record for the second publication • pattern (quarterly): • 853 $a Vol. $b no. $u 12 $v r $i ((year): $j (month)) $w m • 853X $a 2 $b 1 $i 2000 $j 1 $3 20000101 • 853 $a Vol. $b issue $u 4 $v r $i ((year): $j (month)) $w q $8 2 Publication Schedule Fields

  13. Multiple 853 Fields • Note the $8 in the second 853 field, which • tells the system that the second pattern • begins with Vol. 2. • 853 $a Vol. $b no. $u 12 $v r $i ((year): $j (month)) $w m • 853X $a 2 $b 1 $i 2000 $j 1 $3 20000101 • 853 $a Vol. $b issue $u 4 $v r $i ((year): $j (month)) $w q $8 2 Publication Schedule Fields

  14. Multiple 853 Fields • Also note that certain changes in the • publication pattern will require • modifications to the 853X field: • 853 $a Vol. $b no. $u 12 $v r $i ((year): $j (month)) $w m • 853X $a 2 $b 1 $i 2000 $j 24 $3 20000101 • 853 $a Vol. $b issue $u 4 $v r $i ((year): $j (season)) $w q $8 2 Publication Schedule Fields

  15. Import/Export Publication Schedule Data • To facilitate the exchange of publication • pattern data, two new batch jobs have • been created: • p_serial_51 -- to export the 853, 854, 855, and 853X fields • p_serial_52 -- to import the 853, 854, 855, and 853X fields Publication Schedule Fields

  16. Import/Export Publication Schedule Data • The export batch job is used to export the • 853, 854, 855, and 853X fields from one library • to an identical title in another library. • For each ADM record with these fields, the • export batch job writes these fields, along with • MARC fields 001, 022, 035, and 245, into a file • called export_85x.dat in the ADM library’s • data_scratch directory. • This file can then be used by other libraries to • create their own publication schedule issues. Publication Schedule Fields

  17. Import/Export Publication Schedule Data • The import batch job is used to • import the 853, 854, 855, and • 853X fields from one library to the • identical title in another library. Publication Schedule Fields

  18. Import/Export Publication Schedule Data • The import job reads a set of bibliographic fields in the file export_85x.dat and reviews the specified bibliographic library for a record that matches one of the following fields: • 001, 022, 035, and 245. • When a match is found, the corresponding ADM fields in export_85x.dat are imported to the ADM record that is linked to the matched bibliographic record. Publication Schedule Fields

  19. Import/Export Publication Schedule Data • tab_85X_import • Defines which indexes and sub- • fields will be used for the matching • process. • All possible ‘match’ tags • (either default or entered tags) • should be defined in this table. Import Publication Schedule Fields

  20. tab_85x_import Compare imported sub-field: Against local sub-field: Index type and code (W or I only) Imported tag ! 1 2 3 4 5 !!!!!-!!!!!!!!!!!!!!!!!!!!-!!!!!!!!!!!!!!!!!!!!-!-!!!!! 001 I CNO 020## I 020 022## a a I 022 022## a z I 022 035## I 035 Import Publication Schedule Fields

  21. SICI Check-in I • It is possible to use the issue’s SICI barcode during ‘Fast Check-in’. • SICI is available as one of the Search keywords to be scanned in when you try to find the correct issue to check in. 14.2 Publication Schedule Fields

  22. SICI Check-in II • The system will try to match the scanned SICI barcode with data in the Issue records (Z17): • ISSN Chronology Enumeration 14.2 Publication Schedule Fields

  23. SICI Check-in III • If there is a match, check-in will be • performed. • When there is more than one • subscription, a window will open • listing all items expected for this • issue. 14.2 Publication Schedule Fields

  24. Fast Check-in Item Select • When more than one item is • expected, a new window will allow • selection of specific items for check- • in. 14.2 Publication Schedule Fields

  25. New Counters in Z17 (Issue) • Z17-NO-OPENED-ITEMS • Z17-NO-ARRIVED-ITEMS • These are affected by the following actions: • Open All (incl. batch opening) • Arrive • UnArrive 14.2 Publication Schedule Fields

  26. Subscription Renewals The new batch b-acq-23 allows renewal of serial subscriptions. A Renewal Date must be entered on the Order Form. The batch sends renewal letters for those orders whose Renewal Dates falls within a specified date range. 14.2 Publication Schedule Fields

  27. Arrived Issues – New Batch • The new batch, b-serial-16, records • the number of issues arrived for each • serial title, within a specified time • frame: • Journal of Happiness 4 • Review of Melancholia 8 • Spirituality Now 2 • … • Total number of issues 14 14.2 Publication Schedule Fields

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