Georgia Alternate Assessment

1. Georgia Alternate Assessment Mid-Year Administration Workshop 2013-2014 Deborah Houston Assessment Specialist

2. Mid-Year Administration Workshop GAA Assessment Window: September 3, 2013- March 28, 2014 The PowerPoint is located in the GAA Presentations Portlet at this location: http://www.doe.k12.ga.us/Curriculum-Instruction-and-Assessment/Assessment/Pages/GAA-Presentations.aspx While you are waiting, please attend the following tasks: Use the Audio Setup Wizard in the Tools Menu to configure and test your audio settings before the presentation begins. To eliminate interference from background noise in your area, leave the Talk Button on mute. Due to the number of participants, we request that questions are submitted via the Chat Box. Login with your name and the name of your district beside it (e. g., Deborah Houston – Colquitt County). If you have already logged on, place your name and district name in the Chat Box.

3. Topics Covered in this Presentation • Updates for 2013-2014 Administration • Key Dates • System Test Coordinator Responsibilities • School Test Coordinator Responsibilities • Beyond Logistics - Supporting the Assessment Process • Support Role • Completing the SDIF • Portfolio Organization • Portfolio Review • Transfer Students • Test Security • Contact Information

4. Updates for the 2013-2014 Administration

5. Updates for the 2013-2014 Administration Three differentStudent Demographic Information Forms are being used in the 2013-2014 administration of the GAA • SDIF for grades K and 3-8 • Form is purple • SDIF for High School (regular administration) • Form is orange • SDIF for High School Retest • Form is blue

6. SDIF for Kindergarten, Grades and 3-8

7. SDIF for Kindergarten, Grades 3-8 • Be certain the SDIF form marked “Kindergarten,Grades3-8”,is used for all students in those grades taking the GAA. Must use the Grades K, 3-8 form

8. SDIF for High School

9. SDIF for High School • Be certain that the SDIF form marked High Schoolis used for all high school students taking the GAA for the 1st time. Must use the High School form

10. SDIF for High School Retest

11. SDIF for High School Retest • Be certain that the SDIF form marked High SchoolRetestis used for all high school retest students. Must use the High School Retest form

12. Updates for the 2013-2014 Administration Two differentElectronic Entry Sheets are being used in the 2013-2014 administration of the GAA: • The Entry Sheet for “Kindergarten, Grades 3-8, and High School” • The Entry Sheet for “High School Retest” (GPS-Only)

13. Electronic Entry Sheet for grades K, 3-8, and High School Must use the K, 3-8, & HS Entry Sheet • If submitting a blue binder for students in K, Grades 3-8, and High School (1st time tester), the “K, Grades 3-8, & HS Entry Sheet” must be used. • This entry sheet should also be used for retesters who were assessed for the first time in High School during the 2012-2013 administration year.

14. Electronic Entry Sheet for High School Retest GPS ONLY Must use the HS Retest Entry Sheet • If submitting a black binder for a retest student who assessed for the first time prior to the 2012-2013 administration year, the Entry Sheet for “High School Retest – GPS ONLY” must be used.

15. Reminders for the High School Assessment • The High School Mathematics Blueprint • Retest Opportunities for the High School GAA

16. Reminders for the High School Mathematics Blueprint • The mathematics courses assessed for the GAA must be selected based upon the high school math course offerings designated by the local system. • Integrated courses for Math I and Math II • Discrete courses for GPS Algebra and GPS Geometry • It is a requirement that both mathematics entries on which a student is assessed come from the same course. • If taking the integrated courses, the student must be assessed on Math I and Math II. • If taking the discrete courses, the student must be assessed on GPS Algebra and GPS Geometry.

17. Reminders for the High School Mathematics Blueprint • DO NOT assess students on any combination of integrated and discrete courses! • For example: A student who is assessed on Mathematics I for the first mathematics entry and on GPS Geometry for the second mathematics entry will receive a nonscorable code for the second mathematics entry. • This will result in a nonscorable entry.

18. High School Mathematics Blueprint Integrated Math Math I and Math II

19. High School Mathematics Blueprint Discrete Math GPS Algebra & GPS Geometry

20. Retest Opportunities for the High School GAA • Students pursuing a general or regular education diploma, who are assessed on the GAA and do not achieve a proficient score in one or more content areas, shall be offered retest opportunities.

21. Retest Opportunities for the High School GAA • Retesting is required only in the content area(s) for which the student achieved a proficiency level of Emerging Progress (not proficient). • For each content area requiring a retest, both entries for the content area must be submitted. • If the student was not proficient due to receiving a “1” in Generalization, he/she must be retested in all 4 content areas.

22. Retest Opportunities for the High School GAA • Retest Option 1: Completed • Administration opened on 9/3/13; High School portfolios were returned to Questar by 11/8/13. Systems received reports the week of 1/13/14. • Retest Option 2: Open • Administration opened on 9/3/13; High School portfolios are returned to Questar by 3/28/14. Systems will receive reports the week of 6/4/14. • Retest Option 3: Open • Administration opened on 1/6/14; High School portfolios are returned to Questar by 3/28/14. Systems will receive reports the week of 6/4/14.

23. Retest Materials • The BLACK PORTFOLIO BINDERS must be used when administering the High School Retest. • Be certain to use the SDIF designated High School Retest. • Pre-ID Labels ARE NOT used for the High School Retest. • Hand-coding of all information requested on the High School SDIF is required if the student is a retester.

24. Remaining Key Dates for the 2013-2014 Administration

25. Key Dates: Materials Receipt Shipment 1 – August 27-29, 2013 • Examiner’s Manuals • School and System Test Coordinator’s Manuals • Informational Brochures • Blue student binders – used for grades K, 3-8, & High School • Black student binders – used for High School Retest • SDIF – Blue High School Retest version • Fall Retest Return kits – used for high school retest only • Vinyl media pouches • Media pouches are intended only for portfolios that contain videos, DVDs, flash drives, or other such media

26. Key Dates: Materials Receipt Shipment 2 – December 13-17, 2013 • Additional Blue student binders – used for grades K, 3-8, & High School • This “Reconciliation” shipment is to cover the difference between the materials shipped to systems in August 2013 (based on Spring 2013 assessed counts) and counts systems provided during the 2013-14 Enrollment Window Shipment 3 – January 13-17, 2014 • Printed Reports for the Fall 2013 Retest, Option #1

27. Key Dates: Materials Receipt Shipment 4 – February 3-4, 2014 Main Administration • SDIFs • purple Kindergarten, Grades 3-8 • orange High School • Return Kits – for all grades • Note: If your system has any remaining return materials from the Fall Retest, discard and use only the return materials provided in the Return Kits included in Shipment 4. • Pre-ID Labels and Rosters – for grades K, 3-8 & High School • Note: Pre-ID Labels ARE NOTprovided for High School Retest.

28. Key Dates: Materials Receipt Shipment 5 – June 4-11, 2014 • Printed Spring reports for the 2013-14 Administration including Retest students assessed in Retest Window Options #2 and #3 Note: The original scheduled delivery dates for Shipment 5 were June 2-11. System data files will be available prior to the delivery of printed reports.

29. Key Dates: Student Enrollment • GAA enrollment count collection window: October 28 – December 2, 2013 • Materials may be ordered for new students by contacting Questar’s Customer Service • Call Questar’s GAA Customer Service at (866) 997-0698 • E-mail Questar’s GAA Customer Service at GA@QuestarAI.com

30. Key Dates: Materials Return The administration window closes on March 28, 2014 • The window for returning materials is March 15 through March 28, 2014. • Materials from all of the schools must be collected before scheduling a return shipment. • Early return is encouraged and appreciated! • ALL materials MUSTbe shipped to Questar no later than March 28, 2014. • Please make sure materials are returned on time; portfolios returned late will NOT be scored.

31. System Test Coordinator Responsibilities Logistics

32. System Test Coordinator Responsibilities Materials and Distribution • Receive GAA materials and verify that the correct material amounts have been shipped to you. • If additional materials are needed, order using the “Additional Materials Order Form” on page 22 of the School and System Test Coordinator’s Manual.

33. System Test Coordinator Responsibilities Distribute GAA materials to the School Test Coordinators. • Media pouches should be distributed only to teachers who specifically request them for audiotapes, videotapes, or computer discs – there is a limitedsupply. • The retained boxes that the binders arrived in (August), shall be used for returning materials to Questar in March.

34. System Test Coordinator Responsibilities Return Instructions • Set an appropriate return date for your system and inform teachers. • Receive and inventory the binders from your schools. • Pack the binders in the cartons in which they were received. • Portfolios must be organized by grade for each school. • Portfolios from multiple schools may be packed together in one carton (organized by school & grade). • Destroy manuals and other partially used or unused materials.

35. System Test Coordinator Responsibilities Complete the Transmittal Form found in the Return Kit • If a school in the system participated in the GAA but is not listed on the Transmittal Form, write the school name and state-assigned system and school code on a blank line. • Follow the instructions on the form providing all of the information requested. • Place the Transmittal Form on top of the binders in Box 1 of your shipment. • Please complete the Feedback Form (located on page 21 of the coordinator’s manual) and place it in Box 1 along with the Transmittal Form.

36. Transmittal Form The Transmittal Form is used to indicate the number of binders being returned for each school in the system as well as the total number of binders being returned for the system. The form is used at Questar to verify all binders have been received that were sent by the system.

37. UPS Shipping Label “GAA Materials” Return Shipping Label (PINK labels) Box 1 0f 3 System Test Coordinator Responsibilities • Seal the boxes securely and place one Questar “GAA Materials" return shipping label on each box. • In the lower left corner of each label, write the number of the box and the total number of boxes (i.e., Box 1 of 1; Box 2 of 4; etc.) to be shipped to Questar.

38. System Test Coordinator Responsibilities • Using the directions given in the Return Kit, call UPS the day beforematerials are to be returned to schedule the pick-up. • Keep the UPS “Return Service Customer Receipt” for your records. • Remember: materials MUSTleave the system no later than March 28, 2014. • If you have any questions about the return process, please call Questar Customer Service at 1-866-997-0698.

39. School Test Coordinator Responsibilities Logistics

40. School Test Coordinator Responsibilities Materials and Distribution • Receive testing materials from your System Test Coordinator. • Verify quantities so that there is one binder for every student participating in the GAA. • Review GAA pre-id labels; discard labels for students who are not participating in the GAA. • Assemble GAA materials and distribute to the test administrators. • Vinyl media pouches can be requested from the System Test Coordinator as needed (for audio/video tapes or DVDs only).

41. School Test Coordinator Responsibilities • Verify that a Validation Form for each student was completed and signed by the test administrator and the building administrator. • Should either signature be missing, please secure the needed signature before submitting the binder. No exceptions! • Please complete the Feedback Form (located on page 21 of the coordinators’ manual) and place it in Box 1 of your shipment.

42. School Test Coordinator Responsibilities Return Instructions • Collect portfolios from every teacher in the school who assessed students on the GAA. • Make sure that the portfolio contents are organized correctly and that the forms are legible. • Verify that the appropriateStudent Demographic Information Form (SDIF) was completed accurately and placed in the vinyl overlay on the front of the binder. • If a pre-ID label was used, make certain that it was placed in the appropriate space on the SDIF.

43. School Test Coordinator Responsibilities • Pack the binders in the shipping cartons in which they arrived. • Binders must be organized by grade, but more than one grade can be placed in a shipping carton. • Extraneous GAA materials that are not being submitted (such as partially completed forms or other GAA-related documentation) should be returned to the System Test Coordinator on or before the date the shipment leaves the school system. • Electronic and Printed Entry Sheets • Observation Forms • Interview Forms • Data Forms • Annotation Sheets

44. School Test Coordinator Responsibilities • The School Test Coordinator Checklist for Returning Portfolios can be found on pages 18 and 19 of the School and System Test Coordinator’s Manual. • As a reminder, there are checklists in each manual designed to ensure the portfolio is compiled correctly. • GAA Examiner’s Manual (pages 53-58) • System and School Test Coordinator’s Manual (page 18-19)

45. Beyond Logistics Supporting the Assessment Process

46. The Support Role Before the assessment window closes: • Review portfolios to ensure that all requirements have been met: • Has the SDIF been completed correctly and placed under the vinyl overlay on the front of the portfolio binder? • Have all forms been filled out completely, legibly, and accurately? • Have the contents of the portfolio been organized correctly? • Have the required standards been assessed? • Have the correct number of entries been included for each grade and content area? • Does each entry have both Primary and Secondary Evidence for both Collection Period 1 and Collection Period 2?

47. The Support Role Before the assessment window closes: • Review portfolios to ensure that all requirements have been met: • Use the checklists in the GAA Examiner’s Manual to ensure evidence is annotated appropriately (pages 53-55) • Review the nonscorable codes to avoid potential problems.

48. The Support Role • The following slides will provide a quick overview of the information that should be reviewed and verified before the portfolio is submitted. • Student Demographic Information Form (SDIF) • Portfolio and evidence organization • Reminders for Portfolio Reviewers

49. Student Demographic Information Forms • A Student Demographic Information Form must be completed and submitted for each student participating in the GAA. • The SDIF will be used to identify the student for reporting purposes. • double check that each student’s SDIF has the correct codes for your school system and their school. • This form is a machine-scanned document (scannable). Do Not Photocopy–Photocopies will not scan.

50. Student Pre-ID Label Student Pre-ID labels have been provided for use on the Student Demographic Information Form. (These labels contain the information requested in boxes B-D, F-G, and I on the SDIF.) • If using the student pre-ID label, affix it within the dotted lines on the SDIF so that it covers a portion of the student name grid. Direction of label is not a factor. Complete boxes A, E, H, K, and J (if applicable). • If a pre-ID label is not used, manuallycomplete all required information in Boxes A–I (Grade K,3-8 SDIF) / Boxes A–I (High school SDIF). • For High School Retest, Boxes A–I must all be completed.