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BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM)

BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM). Awareness Training for BCTS Staff Updated: April, 2012. Acronyms used in this training. BCTS = BC Timber Sales BA = Business Area, i.e.: local BCTS office LPC = Licencee, Permittee or Contractor

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BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM)

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  1. BC Timber SalesEnvironmental Management System (EMS) and Sustainable Forest Management (SFM) Awareness Training for BCTS Staff Updated: April, 2012

  2. Acronyms used in this training BCTS = BC Timber Sales BA = Business Area, i.e.: local BCTS office LPC = Licencee, Permittee or Contractor LWCP = Licencee With Cutting Permit EMS = Environmental Management System EOP = Environmental Operating Procedure EFP = Environmental Field Procedure eERP = Environmental Emergency Response Plan SFMP = Sustainable Forest Management Plan April 2012 - Version 3.2

  3. Section #1: EMS Overview • The scope of the EMS • ISO 14001 • System overview April 2012 - Version 3.2

  4. EMS Review Scope of the BCTS EMS • Defining the scope The activities where the EMS is applied and implemented by BCTS staff and LPCs • Defining the activities • Planning (i.e. assessments, layout, cruising, etc) • Harvesting (i.e. falling, yarding, processing, loading, etc.) • Roads (i.e. subgrade construction, surfacing, culverts, etc.) • Silviculture (i.e. site prep, planting, surveys, etc.) • Defining the locations • All areas covered under a BCTS license, permit or contract • Not LPC camps (except when covered under contracts, i.e. planting camps), shops or off-site facilities April 2012 - Version 3.2

  5. EMS ReviewWhy Do We Need an EMS? • To protect the environment (through a systematic process) • To promote environmental Due Diligence (through training, monitoring, & follow up) • To allow an outside, 3rd party auditor to verify our claims that BCTS protects the environment • To have an efficient system for improving our business April 2012 - Version 3.2

  6. EMS ReviewWhy Do We Need an EMS? • Due Diligence defense considers if the following are in place: • Preventative system (e.g. EMS) • Training programs • Internal / external audits • Risk assessments • Contingency plans designed to prevent events • BC Timber Sales EMS offers all of these elements April 2012 - Version 3.2

  7. EMS Review What is our EMS? • Defines the environmental performance we plan to achieve • Describes who will do what, whento achieve it • Clear roles and responsibilities at all levels of BCTS and for our LPCs • Always evaluating and improving the system and our performance April 2012 - Version 3.2

  8. EMS Review What is ISO 14001? • A standard (ISO 14001: 2004) that defines the necessary elements of an effective environmental management system • Recognized internationally • Implementation in Canada overseen by the Standards Council of Canada April 2012 - Version 3.2

  9. EMS ReviewWhat does ISO Certification mean? • The BCTS EMS meets the ISO 14001 standard and • Independent auditors confirm that BCTS is following the practices and procedures that are outlined in the EMS April 2012 - Version 3.2

  10. EMS Review ISO 14001 Certification Does Not: • Verify the sustainability of our forest management practices • Verify that our products come from certified forests • Allow us to use a certification stamp on our products April 2012 - Version 3.2

  11. Continual Improvement Performance Reporting Management Review EFPs Checklist EOPs Supplements Emergency Response Plan Obj. & Targets Env. Aspects Policy Tables EMS Manual EMS Review The System April 2012 - Version 3.2

  12. Section #2: The EMS Cycle • PLAN – Policy, Environmental Aspects • DO – Operational controls, training • CHECK – Monitoring, Inspection, Audits • RESPOND – Incident and Action Plan Tracking April 2012 - Version 3.2

  13. EMS Review Plan-Do-Check-Respond • The EMS is based on a “continual improvement” loop: Plan Do Check etc… Respond April 2012 - Version 3.2

  14. EMS Review 1. The PLAN • EMS Policy • States the guiding principles of our EMS • Commits to: • Meeting all laws and other requirements to which we subscribe • Strive for excellence in forest management, continually improving • Preventing pollution • Monitoring and evaluating key BCTS forestry operations • Communicating to staff and the public April 2012 - Version 3.2

  15. EMS Review 1. The PLAN • Environmental Aspects “An element of an organization’s activities that can interact with the environment” Significant environmental aspects have a higher risk of negatively impacting natural resources and the environment Examples can include: • Fuel Handling (refueling, servicing, storage, transport) Spillage of: Chemical products • Construction/rehabilitation of trails within harvest areas (Backspar and hoe forwarding, etc.) April 2012 - Version 3.2

  16. EMS Review 2. DO • Implement “Operational Controls” to manage significant environmental aspects • Environmental Field Procedures (EFPs) • Environmental Operating Procedures(EOPs) • Preworks for all LPCs • Monitoring and inspecting of activities • Environmental emergency response plans • Must know the requirements for the tasks you are doing April 2012 - Version 3.2

  17. Checklists: CHK-001 Consulting Services Pre-work CHK-002 Access Pre-work CHK-003 Harvesting Pre-work CHK-004 Silviculture Pre-work CHK-005 Consulting Services Inspection CHK-006 Access Inspection CHK-007 Harvesting Inspection CHK-008 Silviculture Inspection CHK-009 Incident Report CHK-010 Test-Drill Report CHK-011 LPC Self-Inspection Report EFPs (LPCs and BCTS staff) 1 - General 2 - Project Supervision 3 – Development and Planning 4 – Roads, Bridges, and Culverts 5 - Harvesting 6 – Fuel Handling 7 – Dryland Sort 8 – Marine Log Handling Facilities EOPs (BCTS staff & LWCP) 1 – Planning 2 – LP Operations 3 - BCTS Projects 4 - LWCP Planning 5 - LWCP Operations 6 - Incident Reports EMS Review2. DO April 2012 - Version 3.2

  18. EMS Review2. DO • Must be trained for the tasks you are doing • Training requirements are identified in the Training Matrix provided at the BCTS Prework April 2012 - Version 3.2

  19. EMS Review3. CHECK April 2012 - Version 3.2

  20. EMS Review3. CHECK April 2012 - Version 3.2

  21. EMS ReviewChecking the Progress • The BCTS staff approach • Monitoring • Informal visits to the worksite to focus on key risk issues • May or may not be documented using BCTS checklists. • Inspections • Formal visits to conduct thorough worksite assessments • Purpose: to identify deficiencies and trends, to collect data • Frequency: as determined by the Risk Ranking • Primary benefits of Inspections – identifying deficiencies and trends, initiating corrective action, ensuring follow up April 2012 - Version 3.2

  22. EMS Review Checking the Progress • The LPC Approach • Supervising (similar to monitoring by BCTS) • Continual on-site checking of work progress, conformance to operational and EMS requirements • May be documented in diaries or on forms • Inspections • Formal worksite assessments by the field supervisor • Purpose: to identify deficiencies and trends within the workplace • Frequency: as determined at the BCTS Prework • Type of Inspections • Operational and EMS April 2012 - Version 3.2

  23. EMS Review Required Records for LPC • Prework Records • Indicating points of discussion • Date • Inspection Records • Verify worksite requirements • Date and name of Inspector • Training Records • Names of workers • Type and date of training • Incident Records • Spills over 25 liters, Fires, Erosion events, Non-compliances • At least the Incident details must be completed • Test/Drill Records • Environmental Emergency Response Plan April 2012 - Version 3.2

  24. EMS Review4. RESPOND • Action Plans are written during inspections – who is to do what, by when • EMS modifications / improvements will be assigned as Action Plans or in annual reviews • Issues will be investigated and Action Plans assigned to address root causes • All actions will be assigned, tracked & followed up April 2012 - Version 3.2

  25. EMS Review Respond – Corrective Action • The BCTS Approach • If deficiencies or trends are noted during monitoring visits or formal inspections, corrective action will be initiated through: • Documentation on the Inspection Forms • Documentation on the Incident Report Forms • Documentation on Notices to Comply • Issue Tracking System entries (ITS) • If deficiencies or trends are noted during Audits, corrective action will be initiated through Audit Action Plans April 2012 - Version 3.2

  26. EMS Review Respond – Corrective Action • The LPC Approach • Deficiencies or trends noted during routine supervision or formal inspections should be followed up ASAP with corrective action • Immediate Action (i.e. cleaning up the spill) • Preventative Action (i.e. further training or change to work procedures) • If noted during inspections, corrective action should be noted on form along with the date when corrected April 2012 - Version 3.2

  27. Section #3: Document Detail • EMS Manual • Environmental Emergency Response Plan (eERP) • Environmental Operating Procedures • Checklists • Environmental Field Procedures April 2012 - Version 3.2

  28. EMS Document DetailEMS Manual • Consistent with ISO 14001 elements, from Policy to Management Review • Describes EMS roles and responsibilities • For BCTS staff and LPCs: • Be trained in and follow relevant procedures (EOPs, EFPs, eERPs, etc.) • Communicate requirements, communicate problems April 2012 - Version 3.2

  29. EMS Document DetailEMS Manual – Chapter 1-6 April 2012 - Version 3.2

  30. EMS Document DetailEMS Manual – Chapter 7-11 April 2012 - Version 3.2

  31. EMS Document DetailEMS Manual – Chapter 12 - 18 April 2012 - Version 3.2

  32. EMS Document DetailEnvironmental Emergency Response Plan (eERP) • Addresses 3 types of environmental emergency: • Fire, spill, landslide / major erosion event • Provides: • Preparedness information • Response procedures • Contact information • Complete eERP to be maintained on site • On-site supervisors and all workers must know eERP location and be familiar with their roles and responsibilities April 2012 - Version 3.2

  33. EMS Document DetailEnvironmental Emergency Response Plan (eERP) • Contains names and phone numbers of key personnel • Contains emergency phone numbers of key agencies (PEP, Fire Reporting Centre, etc) • Contains spill response steps for Fire, Spills, and Erosion events • Contains locations of spill and fire equipment • Contains names of trained personnel (Note: # of on-site personnel trained to the S-100 standard will be determined at the BCTS Prework in accordance with the Wildfire Act and Regulation) • Contains test or drill requirements April 2012 - Version 3.2

  34. EMS Document DetailEnvironmental Operating Procedures Purpose: Define tasks & responsibilities for BCTS operations April 2012 - Version 3.2

  35. EMS Document DetailChecklist Forms Purpose: Checking, Responding, & Data collection April 2012 - Version 3.2

  36. EMS Document DetailChecklist Forms Purpose: Checking, Responding, & Data collection April 2012 - Version 3.2

  37. EMS Document DetailPrework Forms (CHK 001-004) • Used by BCTS staff during Preworks with Licensees or Contractors and may be used by a LPC if they have no other documentation method • Significant issues captured at Preworks • Operational requirements (Project Plans) • Legislative & Regulatory requirements • Contractual or License, Safety and SFM requirements • EMS requirements i.e. Emergency Response, Fuel Management • On-site supervisors, all LPC staff and sub-contractors must have a documented prework before starting work • Primary benefits of Pre-works – outlines the expectations for site-specific environmental management to the recipient prior to commencement of work • Note: Guidance Documents are available to assist in completing BCTS Pre-work Forms April 2012 - Version 3.2

  38. EMS Document DetailInspection Forms (CHK 005-008) • Used by BCTS staff and can be used by LPC if no other documentation method exists • Significant Issues captured during inspections: • Conformance and compliance to contractual and legal documents, Safety and SFM requirements • Conformance to operational plans i.e. Site Plans, Road Plans and Profiles • Conformance to EMS requirements i.e. Proof of training, Emergency Preparedness and Response, Fuel Management • Note: Guidance Documents are available to assist in completing BCTS Inspection Forms April 2012 - Version 3.2

  39. EMS Document DetailIncident Report Form (CHK 009) • To be used by LPC and BCTS staff to report EMS/SFM incidents and initiate investigations • When Incident Reports are required: • Spills of BCTS reportable size or greater to land, or any amount spilled to water • Fires (Natural, man-caused, or industrial) • Erosion events or landslides • Potential non-compliance • Significant non-conformance (BCTS staff) • Information captured during Incident reporting and investigations • Description of the Incident (scene details) • Determination of preliminary and root causes • Recommendations and Corrective Action to mitigate future events April 2012 - Version 3.2

  40. EMS Document DetailTest-Drill Report Form(CHK 010) • To be used by LPC to record details of tests or drills conducted for environmental emergency response • Requirement and frequency of tests or drills are outlined at BCTS Preworks • Information captured during Test-Drill reports • Type of test or drill (Fire, Spill, Erosion) • Description of the test or drill • Description of the deficiencies during the event • Recommendations for improvement April 2012 - Version 3.2

  41. EMS Document DetailBCTS Client Self Inspection Report (CHK 011) • Simplified checklist for BCTS clients covering essential elements of EMS • Includes section for corrective actions • Information captured during self-inspections • Completion of training • Pre-work completion and documentation • Plan requirements • Documents and records • Environmental protection • Reporting of issues, action items, improvements to project plan April 2012 - Version 3.2

  42. EMS Document DetailEnvironmental Field Procedures Purpose: Procedures to minimize environmental impacts April 2012 - Version 3.2

  43. EMS Document DetailEFP 01 - General • General procedures provided to all workers and designed to minimize impacts while conducting License or contract operations for BCTS • Key Highlights • Prework awareness • Project Plan awareness • Monitoring the work • Site maintenance & Emergency Preparedness • Stop Work criteria April 2012 - Version 3.2

  44. EMS Document DetailEFP 02 – Project Supervision • General procedures provided for all field supervisors and designed to minimize impacts by providing clear responsibilities for those who oversee workers during License/Contract operations • Key Highlights • Prework components and documentation • Supervisory responsibilities & Stop Work criteria • Monitoring and Inspections • Documentation management • Emergency Reporting procedures April 2012 - Version 3.2

  45. EMS Document DetailEFP 03 – Development & Planning • General procedures provided to all workers performing operational planning activities and designed to minimize impacts in the field • Key Highlights • Project Plan preparation • Field work requirements • Data integration into layout & design work • Stop Work criteria April 2012 - Version 3.2

  46. EMS Document DetailEFP 04 – Roads, Bridges, & Culverts • General procedures provided to workers performing construction, maintenance, inspection and deactivation activities and designed to minimize impacts in the field • Key Highlights • Road & Bridge inspection criteria • Construction, maintenance, deactivation procedures • Bridge & Major Culvert installation, maintenance, and removal precautions and criteria • Disposal procedures • Stop Work criteria April 2012 - Version 3.2

  47. EMS Document DetailEFP 05 - Harvesting • General procedures provided to workers performing harvesting activities and designed to minimize impacts in the field • Key Highlights • Procedures and criteria for: • Falling • Yarding, Skidding and Forwarding • Loading, processing, and hauling • Stop Work criteria April 2012 - Version 3.2

  48. EMS Document DetailEFP 06 – Fuel Handling • General procedures provided to all workers involved in handling, storing, and transporting of fuel during regular activities and designed to minimize the potential of pollution • Key Highlights • Fuel Storage and Handling • Refueling requirements • Spill response references • Stop work criteria April 2012 - Version 3.2

  49. EMS Document DetailEFP 07 – Dryland Sort & Log Loading • General procedures provided to workers performing sort yard activities and designed to minimize impacts to sensitive areas and watercourses or water bodies • Key Highlights • Sort yard operational requirements • Stockpiling & disposal of waste • Stop Work criteria April 2012 - Version 3.2

  50. EMS Document DetailEFP 08 – Marine Log Handling Facilities • Procedures provided to workers performing construction, maintenance and operations of log dumps, helicopter water drop zones and direct barge-loading facilities • Key Highlights • General, construction and operations requirements • Stop Work criteria April 2012 - Version 3.2

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