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IEP Meeting Essentials!

IEP Meeting Essentials!. Running meetings is not for the faint of heart…. ME A 1.1 ME A 1.3. These Documents may be reproduced, if reproduced in their entirety with acknowledgment to the MDE. IEP Meeting Essentials!. Think of it as a fine adventure to an unknown

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IEP Meeting Essentials!

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  1. IEP Meeting Essentials! • Running meetings is not for the faint of heart… ME A 1.1 ME A 1.3 These Documents may be reproduced, if reproduced in their entirety with acknowledgment to the MDE.

  2. IEP Meeting Essentials! • Think of it as a fine adventure to an unknown • land with you leading the way. • The sturdier and more visible the boat you build, • the safer the trip will be • and the greater the odds of a successful landing… the goal is a safe journey…

  3. NEGOTIATION puts things on the table MANIPULATION keeps things off the table and hidden from others* IEP Meeting Essentials! As you make your crossing keep everything open and visible. No hidden agendas. No manipulation of others. We all work together, under your leadership, to navigate safely. the goal is a safe journey… *Dick Sullivan, Ph.D.

  4. IEP Meeting Essentials! Identify and use all the help you can… • Be PURPOSEFUL • Make a PLAN • Care for your PARTICIPANTS • Follow the IEPPROCESS • Use a PARKING LOT

  5. IEP Meeting Essentials! Be PURPOSEFUL Know what you are doing and why you are doing it. A meeting is not a group of people chatting about something… Purposeful ME H 1

  6. IEP Meeting Essentials! A meeting has many purposes, and hidden agendas can sink a legitimate purpose. Identify all areas of purpose and wisely choose when to determine a purpose is better served at another time and place. Remember: the goal is a safe journey… Purposeful

  7. When and Why to use writtenNOTICE OF A TEAM MEETING • WHEN • Any time an IEP Team meeting is held for the purpose of making decisions regarding the educational plan. • WHY • To clearly indicate the Purpose of the meeting. • To provide documentation of due process notice requirements.

  8. IEP Meeting Essentials! Nothing can push a meeting off course like a hidden agenda… don’t ignore the elephants in the room! Purposeful

  9. IEP Meeting Essentials! Be sure you can answer all of these questions: • What is an IEP? • What do the initials stand for? • Why should I care? • How long does an IEP last? • What weight does it have? Purposeful ME H 2

  10. IEP Meeting Essentials! • Why a meeting? • Why doesn’t someone just write up the information? What’s the relationship between the meeting and how the student is taught? Purposeful

  11. IEP Meeting Essentials! Be PLANFUL A meeting with a plan – any plan – is better than a meeting without a plan. The plan is like the structure of a boat; it keeps things from falling apart. Planful

  12. IEP Meeting Essentials! • Determine the design of your meeting • Purpose • Outcomes • Ground Rules • Agenda • Decide what facilitator tools you want to use • Recorder • Time Keeper • Parking Lot • Reserve a room that can accommodate your plan • Gather necessary supplies Planful ME H 3

  13. Purpose (Long Term) • A statement of why we hold this particular meeting • Example • To develop a written individualized education plan (IEP) for the student that provides access to free appropriate public education (FAPE) through special education services.

  14. Outcome (Short Term) • What do we want to achieve today • Describe results • What particular results, expressed as outcomes, are we intending to produce here and now. • Examples • Determine the needs, appropriate educational goals, and services to be addressed during the next year. • Determine if the behavior resulting in disciplinary action is a manifestation of the student’s disability.

  15. Ground Rules • A set of rules to define parameters of participation in the meeting • A set of agreements of how we will operate together • Examples • Communicate honestly and openly • Be fully present • No side conversations • Contribute without dominating • Be open to other viewpoints • Begin and end on time • Treat each other respectfully • Stay focused on stated outcomes

  16. Agenda • Use standard district format

  17. IEP Meeting Essentials! • What role do I have? • What do I need to know to fulfill my role obligations? • What does everyone need/expect from me? What are the roles for EVERYONE? • What is everyone else’s role? • How do they relate to me? • Should I be adding my input to someone else’s input? Planful

  18. IEP Meeting Essentials! What is the parent’s role? • To portray the kid-ness of the student? • To help the team understand the family values and long-range goals? • To tell the school personnel how they can support the parent’s program? • To learn how to support the school’s program? Planful ME H 4

  19. IEP Meeting Essentials! Anyone else? Without a role, they don’t belong at the meeting… Planful

  20. IEP Meeting Essentials! What are the timelines for EVERYTHING? • The whole meeting • Each agenda item • Sending the IEP to the Parent • Implementing the IEP • Making a new IEP Planful

  21. IEP Meeting Essentials! You may wish to give out question sheets which will allow all participants to put their thoughts in writing before the meeting. One way to quickly summarize these thoughts is by brainstorming with the participants. Planful ME H 5-8

  22. IEP Meeting Essentials! Care for your PARTICIPANTS Caring for your participants can be a balancing act. It’s counter-intuitive, but you keep yourself safe by sharing your power and keeping them safe. Participants

  23. IEP Meeting Essentials! You need someone to run the meeting. This doesn’t have to be you. • Determine the type of meeting you want to run. • This may – or may not – be a good role for the administrator. • How about a student-run meeting? • What is the IEP manager’s role if someone else runs the meeting? Participants

  24. IEP Meeting Essentials! There may be circumstances (due process concerns) when you will need a recorder or note-taker? Determine prior to the meeting who will be the recorder. You? Someone else? Participants

  25. IEP Meeting Essentials! Who is the timekeeper? You? Someone else? Who? Why? How do you want the timekeeping to work? Participants

  26. IEP Meeting Essentials! • Who is responsible for drafting the IEP? • When & how will it be distributed? • Who will clarify any questions the parent has after receiving the IEP? Participants

  27. IEP Meeting Essentials! What the bejeebies IS a parking lot??? Why does it warrant its own discussion??? Parking Lots

  28. IEP Meeting Essentials! What might go in the parking lot? Problems at home. A service when discussing present levels. Dislike of a teacher. An accommodation when discussing needs. Parking Lots

  29. IEP Meeting Essentials! A parking lot means: I hear you. This is important. This won’t be forgotten, and…we’re not going to discuss this right now. Parking Lots

  30. And what is the conclusion of the matter? IEP Meeting Essentials!

  31. Purposeful Planful Participants Process Parking Lots IEP Meeting Essentials! Be a Facilitator who Facilitates...

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