Title I, Part C, Migrant Education

1. Title I, Part C, Migrant Education Grant Application Workshop 2011-12 Form Package 206

2. Application Preparation Copy of updated State Service Delivery Plan Goals Worksheet (msdr.org) Copy of SDP Goals Baseline Data (msdr.org) Copy of Building Supplemental Services Report (msdr.org) Copy of approved 2010-11 grant application.

3. NEW Items in Grant Application • MEP Service Delivery Plan Evaluation • Instructional Technology line item on budget page • Professional Development line item on budget page • Academic Services Subject Selection aligned to reporting categories in the Migrant Student Information System

4. iGrants Form Package 206 Fiscal Period 11-12

5. Page 1 Substantially Approvable Status If SAS is not requested and submitted by July 1, the grant period will not start until a completed application has been submitted. Charges prior to the submittal date are not allowable. • To Qualify for SAS: • Complete Application FP 206 • Submit Application by July 1, 2012 • Request SAS • Review Notes Section

6. Page 2 – • Mark Yes/No if you have updated the Service Delivery Plan LEA Goals Worksheets located on MSIS • Most recent survey results would be what was entered as part of mid-year report February 2011 • Progress Indicators would be as of end-of-school year. • Mark Yes/No if you have completed Form Package 521 – 2010-11 FTEs, Priority for Service students served, completed reports on file with MSDR.

7. Page 2 – SDP Evaluation • Review the results of your district’s mid-year reporting for both Baseline and Goals Worksheets. • Complete SDP Evaluation Worksheet. 1. Note which action steps in each goal were fully implemented (substantial progress). What contributed to the implementation? 2. Which action steps were partially or not implemented (moderate or no progress/needs work)? What were some problems in implementing the action step(s)? 3. What corrective action needs to be taken to ensure implementation of the action step? • Summarize the corrective actions to be taken for each goal for implementation 2011-12.

8. Page 3 – Program Planning • In consultation with Parent Advisory Council, note who participated in the planning (meeting notes and agenda should be on file).

9. Page 3 – Program Planning • Describe how the grant application and service delivery plan goals and action steps have been communicated to school board, building principals, and other administrators for successful implementation.

10. Page 3 – Program Planning • Enter the number of priority migrant students to be served this school year using the MSIS Report – Student Needs Assessment Data

11. Page 3 – Equipment and Instructional Resources • Identify equipment or instructional resources to be purchased with migrant funds and describe how they will be used to meet the needs of migrant students in accordance with the state's Service Delivery Plan. Note the activity and object on budget page where these purchased items will be listed, e.g., instructional technology (activity 32, object 5) or supplies, instructional resources, and non-capitalized outlay (activity 27, object 5).

12. Page 4 – Support Services Note program funded support services to be provided: • Dental, Health (medical) • Academic Guidance • Career Education and Postsecondary Preparation • Case Management • Non-academic Guidance • Student Leadership/Engagement • Nutrition • Pupil Transportation • Parent Engagement • Social Work/Outreach Describe how these services will supplement other resources available in the district.

13. Page 4 - Staff • Home Visitor FTE is based on 1 FTE per 600 migrant students. • Records Clerk FTE is based on 1 FTE per 800 migrant students. • Grant application has supplied the calculation for recommended FTE based on number of migrant students in your district. • All other staff are based on 1080 hours FTE (certificated) and 2080 hours (classified).

14. Page 4 - Staff See state recommended job description for duties and activities to be completed by each position.

15. FTE Worksheet 540/2080 360/1080

16. Page 4 – Professional Development • PD for home visitors, records clerks, graduation specialists, and student advocates. • PD or inservice to teaching staff working with migrant students to better understand the migratory lifestyle. • Program funds for instructional PD will be noted in Activity 32 of budget page.

17. Professional Development/ Technical Assistance Request Form MSDR.org • Submit form • E-mail confirmation sent to you • Respective office will contact you

18. Page 4 – Parent Advisory Council Parent Advisory Councils are a requirement under Title I, Part C, Migrant Education • Note the district staff person who will be responsible to ensure a PAC is established and functions according to rules and regulations. • Select the activities the PAC will focus on during the school year. • Note if the selected activities will be supported with Migrant Education Program funds.

19. Public Schools Breakdown • Note whether building is Title I A Schoolwide • Note whether the building is considered year round • Enter the total number of migrant students enrolled in building • Note the academic service to be provided • Enter the number of migrant students to be served with program funds • Select the subject the students will be provided

20. Public School Breakdown Subject drop-down menu • Math • Reading/Language Arts • Science • Social Studies • Tutorial • Credit Retrieval • Early Childhood Learning • Other Instruction • ESL Describe how these services supplement other resources available in the building or district?

21. Private School Breakdown • Ensure consultation with private schools has occurred and there is proper documentation regarding the results of the consultation and whether services will be provided to eligible students and their families.

22. School Year Timeline • Substantially Approvable Status and Completed Application – July 1, 2011 • End-of-Year Report Form Package 521 – July 15, 2011 • Parent and Student Surveys for Service Delivery Plan (complete in fall 2011), enter data into MSIS February 2012. (Data from February 2011 will be exported and saved to database by October 2011). • SDP Goals Worksheet – continue to update text and progress indicators. • SDP Goals Baseline data – enter data from Fall 2011 surveys. • Budget Revisions due by April 17, 2012.

23. Supplement vs. Supplant • State and local funds must be used for all activities that are a district responsibility • A district is responsible for all school operating requirements under state and local laws or policy • Cannot use federal funds to pay for services, staff, programs, or materials that would otherwise be paid with state or local funds • Always ask: “What would have happened in the absence of federal funds?” • Easy tip: • Supplement means EXTRA • Supplant means REPLACING

24. MEP Conference August 11-12Yakima Convention Center • Identification/Recruitment Training and Updates • Student Records System Training and Updates • Graduation Specialist and Student Advocate Training • Federal Programs Director Training • Parent Engagement Strand (Thursday) www.msdr.org

25. Technical Assistance is just around the corner: Lupe Ledesma Sylvia Reyna 360.725.6147 lupe.ledesma@k12.wa.us sylvia.reyna@k12.wa.us