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Reading Operating Statements - Introduction

Introduction to reading and operating financial statements, including budgeted expenses, actual income, cash balances, and transaction details, with a focus on budget transactions and encumbrances.

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Reading Operating Statements - Introduction

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  1. Reading Operating Statements - Introduction

  2. Summary Section – RE and DN • Budgeted Expenses – Reflects budget in RE or RC accounts (EXPENSE accounts) • Actual Expenses – Reflects amount expensed during the current fiscal year (Income (DN) or Expense (RE) accounts) • Actual Income – Reflects the amount of income received in the current fiscal year • Cash Begin of September – Fiscal Period 03 reflects the cash balance across multiple fiscal years • September - Fiscal Period 03 – Monthly income minus monthly expenses • Cash Balance As of End September - Fiscal Period 03 – Reflects the total available money in the account at the end of the month 1 2 2 3 4 6 5

  3. Actual Transactions RE or RC Actual Transactions RE or RC 4 • Object Code – Classifies on accounting line as an income, expense, asset, or liability • Doc Type – Identifies type of document, example PCDO = Pcard, DV = Disbursement Voucher (reimb, invpymt) • Trans Post Date – Final approval date • Doc Nbr – Unique identifier of a transaction, used for tracking purposes • Trans Ldgr Entry Description – Description of transaction item • Trans Ldgr Entry Amt – Amount of transaction 1 2 3 5 6

  4. Actual Transactions DN • Basic AcctgCatg – Indicates a transaction as income or expense • Object Code – Classifies on accounting line as an income, expense, asset, or liability • Doc Type – Identifies type of document, for example PCDO = Pcard, DV = TRW, Reimburse, etc. • Trans Post Date – Final approval date • Doc Nbr – Unique identifier of a transaction, used for tracking purposes • Trans Ldgr Entry Description – Description of transaction item • Trans Ldgr Entry Amt– Amount of transaction 5 2 3 6 4 1 7

  5. Budget Transactions • Budget reallocation(s) appear on the operating statements when budgets are moved in or out of an account.

  6. Encumbrances • Salaries or purchase orders - this shows committed funding

  7. Object Code Summary 1 2 3 • Sums up account activity by object code. • Shows the account: • Budget • Actuals for the month • Actuals for the fiscal year to date

  8. Questions

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