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Meeting the Data Management Compliance Challenge: Funder Expectations & Institutional Reality. Dr Catherine Pink Institutional Data Scientist, Research360 UKOLN, University of Bath. Dr Liz Lyon , Director UKOLN Jez Cope , Technical Data Co-ordinator

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UKOLN is supported by:

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  1. Meeting the Data Management Compliance Challenge: Funder Expectations & Institutional Reality Dr Catherine Pink Institutional Data Scientist, Research360 UKOLN, University of Bath Dr Liz Lyon, Director UKOLN Jez Cope, Technical Data Co-ordinator Prof Matthew Davidson, Director of the Centrefor Sustainable Chemical Technologies UKOLN is supported by:

  2. University of Bath • A leading UK research university • 15,000 students & 2,500 staff. • Applied science and engineeringresearch focus • ‘Small Science’ in collaboration with industry • 18-month Jisc-funded Research360 project • Develop human & technical infrastructure for research data management The objects of the University shall be to advance learning and knowledge by teaching and research, particularly in science and technology, and in close association with industry and commerce1. • Charter Of Incorporation, 1962 1 http://www.bath.ac.uk/charter/pdf/CharterStatutesAug09.pdf

  3. EPSRC Policy Framework on Research Data(Engineering & Physical Science Research Council) April 2011:9 data management expectations • Expectations cover university policy, publication, access restrictions, metadata, length of preservation, non-digital data & resourcing • University, not researchers, responsible for compliance May 2012: roadmaps required • Plans for how compliance will be achieved May 2015: full compliance required • Non-compliance will result in sanctions, including ineligibility for future EPSRC funding http://www.epsrc.ac.uk/about/standards/researchdata/Pages/default.aspx

  4. University of Bath Roadmap for EPSRC • Available at opus.bath.ac.uk/31279 • Adapted from Strategy & Strategic Plan • 21 objectives aligned with University’s corporate plan & mapped to EPSRC expectations • Milestones for delivery to ensure compliance by 2015 • Ratified by the Pro-Vice Chancellor’s Group and University’s Research Committee • Positive feedback from EPSRC: “an excellent example of an appropriate response [that] fully meets our needs for assurance that the University is taking our policy framework on research data seriously”. Ben Ryan, Senior Evaluation Manager, EPSRC

  5. Roadmap Implementation 2013-2015 • Research360 project piloting many activities that will be built on from 2013 • Business case will ensure sustainable resourcing of data management infrastructure • Strategic group oversee data management activities • New data management website & email address already launched • Training workshops regularly run & guidance resources in development • Secure storage for active data available to all funded researchers • New data management policy in development

  6. Policy Development: Funder vs. University Needs Researchers must comply with the policy • Requirement of EPSRC expectation 3 • Policies are enforceable rules • Non-compliance considered under disciplinary procedures • Researchers can’t comply if infrastructure’s not yet ready Scope of the policy must be clear • Focus on EPSRC funded researchers but applicable to entire university research community • Academics, students & professional support services • Exclude data generated for use entirely outside the university • Contract research • Students embedded in industry

  7. Policy Development: Funder vs. University Needs Fulfil EPSRC expectations • Publication of metadata within 12 months of data creation – include how data can be accessed Comply with current collaboration agreements • Don’t currently address publication of research data • Often preclude free and open sharing of data Inform future collaboration agreements • Reassure potential partners about confidentiality of commercially sensitive data • Ensure publication protocols are established that include data publication • Policy development involved considerable stakeholder consultation • Consultation process means stakeholders feel engaged & will support implementation

  8. Find out more…. • University of Bath Roadmap for EPSRC opus.bath.ac.uk/31279 • University of Bath Research Data Management Website www.bath.ac.uk/research/data • Research360 Blog blogs.bath.ac.uk/research360 • Contact us research-data@bath.ac.uk

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