Developing Effective Disaster Relief Partnerships Prior to the Next Disaster

1. Developing Effective Disaster Relief Partnerships Prior to the Next Disaster Presented by Dave Beach, Alana Svensen, Seth Gardner, Ken Skalitzky and John Chavez

2. SESSION OBJECTIVES • Understand why good partnerships are force multipliers • See the advantage of developing partnerships prior to a disaster, not during/after one • Begin assembling a network of potential disaster relief partners in and outside your regional area

3. Introduction and Session Overview Presenter Introductions Participant Survey NCCC Overview Why Partner ? Co-Presenter Remarks Group Activities – Determining Possible Disaster Relief Partnerships Question and Answer Workshop Evaluation AGENDA

4. AmeriCorps NCCC Dave Beach, Deputy Director, Atlantic Region, 443-995-7807, dbeach@cns.gov Alana Svensen, Assistant Program Director, North Central Region, 319-472-9655, Asvensen@cns.gov PRESENTERS

5. FEMA Ken Skalitzky, Voluntary Agency Liaison, DHS FEMA Region IV, 770-220-5220, ken.skalitzky@dhs.gov John Chavez, Voluntary Agency Liaison, DHS FEMA Region IX, 626-431-3056, john.chavez1@dhs.gov PRESENTERS

6. NECHAMA Seth Gardner,Executive Director, Jewish Response to Disaster, 763-732-0610 sgardner@nechama.org PRESENTERS

7. How many of you have responded to a disaster before? Did you respond with a group or organization? Was it as an unaffiliated or spontaneous volunteer (those who randomly show up to help)? PARTICIPANT SURVEY

8. Responded as a group: Non-Profit Organization Faith-Based Part of CNCS family Other Gov’t Agency How many have ever heard of the NCCC? Have any of you ever partnered with or worked with an NCCC team before? PARTICIPANT SURVEY

9. 1,120 members on 5 campuses Residential – 10 month commitment Team-based – 8 to 12 per team 18-24 years old 6-8 week service projects 50% Gulf Coast recovery thru 2010 NCCC Overview

10. Responded to every declared major national disaster since programs Inception in 1994 Interagency agreement with FEMA Verbal agreements with the American Red Cross and U.S. Forest Service NCCC Disaster History

11. Memorandum of Understanding with FEMA Partnership with American Red Cross Memorandum of Agreement with USFWS Party to the National Response Framework (NRF). CNCS is a support agency for ESF #6, Mass Care & Emergency Assistance CURRENT PARTNERSHIPS

12. Partnership A relationship involving close cooperation between parties having specified and joint rights and responsibilities. But why “Partner” with another group or organization? DEFINITION

13. So you can achieve “Synergy” – A mutually advantageous conjunction of distinct, separate participants or elements. 1 + 1 = 3! Why Partner?

14. Volunteers and the groups they represent: Active in all four phases of emergency management: Mitigation (Any activity taken to eliminate or reduce the degree of long term risk to human life, property and the environment from the effects of natural and technological hazards) Preparedness (Any activity taken in advance of an emergency that improves readiness and develops or expands operational capabilities) Response (Any action taken immediately before, during or directly after an emergency occurs to save lives, minimize injuries, lesson property and environmental damage and enhance the effectiveness of recovery) Recovery (A short term activity to return vital life support systems to minimum operating standards and/or a long term activity designed to return the affected people and areas to their pre-disaster conditions) Co-Presenter – FEMA VAL

15. The perfect window of opportunity may seem to be after a disaster occurs -when there is increased interest and multiple organizations are emerging to provide services. The reality, however, is that organizing in the midst of a crisis may impede the recovery process. Co-Presenter – FEMA VAL

16. Explore existing inter-agency groups that can assist Appropriate groups to involve A plan, involving all appropriate groups, to respond to and utilize volunteers in the event of a disaster A plan for managing the receipt and distribution of in-kind donations of in the event of a disaster Co-Presenter – FEMA VAL

17. Co-Presenter – FEMA VAL Communication Collaboration Coordination Cooperation

18. Co-Presenter – FEMA VAL Partnering Makes It Happen

19. Co-Presenter – FEMA VAL Partnering Makes It Happen

20. Co-Presenter – FEMA VAL • Debris Removal • Muck Outs • “Blue Roof” Projects • Door-to-Door Surveys • Warehouse Operations • Organizing • Facilitating • Advocating

21. Co-Presenter – FEMA VAL The job is not finished until the paperwork is done!

22. Co-Presenter – FEMA VAL Thank You!

23. Combination of limited resources One has assets/access the other may be lacking/not have (equipment, personnel, expertise) or (housing, meals, showers) Potential cost savings Accomplish more work together (1 + 1 = 3) Acquire new skills for group members Make new friends Advantages of a Disaster Relief Partnership

24. Christian Contractor Association Habitat for Humanity Christian Reformed World Relief Committee (CRWRC) Lutheran Disaster Response Hands on Network United Methodist Committee on Relief (UMCOR) Past and Current NCCC Partners

25. NECHAMA, Jewish Response to Disaster Adventist Community Services City of Waveland, MS USFWS USFS American Red Cross Other CNS organizations Past & Current NCCC Partners (cont’d)

26. List organizations you would expect to see providing disaster relief services. Discuss what assistance they provide or are know for. Discuss what challenges they might face (what they need help with) Report out on one or two organizations your group listed and explain why they may be a good partner. Activity #1 – Disaster Relief Organization Familiarization

27. Provide Handout to attendees National VOAD Members

28. Experienced, committed full time staff Easily trained, motivated, hardworking members that has its own leadership Flexibility – Can deploy within 24 hrs Self funded and contained Can provide own tools/equip/vehicles Experienced in partnerships Long term/continuous support Why NCCC is a Good Disaster Relief Partner

29. Those representing organizations will list what their organization does and what they can offer or they need help with. They will then inform their table about their organization. Individuals not affiliated with an organization will meet with Dave and discuss possible ways they can respond. Activity #2 – Determining Possible Disaster Relief Partners

30. Call NCCC Region that supports your area, or call National HQ if you’re not sure which region you fall in. National HQ - Kelly DeGraff, Special Events, Initiatives and Partnerships, 202-606-6817, Kdegraff@cns.gov Atlantic Region - Robin Nixon, Program Director, 443-206-8275, rnixon@cns.gov North Central Region - Jody Burns, Program Director, 202-409-6556, jburns@cns.gov How to establish a partnership with the NCCC?

31. South West Region - , Barbara Lane, Region Director, 303-844-7401, blane@cns.gov South East Region – Rich Smith, Program Director, 601-296-6949, rsmith@cns.gov Pacific Region – Sharon Morioka-Estrada, Program Director, 916-640-0311, smorioka@cns.gov NCCC Partnership Contacts (cont’d)

32. CNCS Office of Emergency Management Colleen Clay, Program Manager for Partnerships/Outreach, 202-606-7561, cclay@cns.gov Hank Oltman, Manager for Systems Accountability, 202-606-6844, holtman@cns.gov Phil Shaw, Emergency Management Specialist, 202-606-6697, pshaw@cns.gov Partnering with other CNCS Organizations