Annual Registration of Students with Visual Impairments and Deafblind Census

1. 2013 ANNUAL REGISTRATION OF STUDENTS WITH VISUAL IMPAIRMENTS AND DEAFBLIND ANNUAL CENSUS WHO QUALIFIES FOR THE DEAFBLIND CENSUS It is the policy of Region 10 Education Service Center not to discriminate on the basis of race, color, national origin, sex or handicap in its vocational programs, services or activities as required by Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; and Section 503 and 504 of the Rehabilitation Act of 1973, as amended. Region 10 Education Service Center will take steps to ensure that lack of English language skills will not be a barrier to admission and participation in all educational programs and services.

2. Annual Registration of Students with Visual Impairments • Why? • Generates funds • State Supplemental Visually Impaired Funds • Federal funds for American Printing House materials • Data for planning

3. Changes • No information sent via postal mail • Email information ONLY • Special Education contact listed on AskTED

4. Accessing Reports • Log in • County district number-no hyphen • Password • 8 string code sent by Texas School for the Blind and Visually Impaired

5. Important Dates • January 7, 2013 • Students receiving VI services in your district • January 31, 2013 • Must be completed!

6. Special Attention • Grade levels of students on report • Infant Program (IP) and Preschool (PS) • No automatic update • Eye medical • MUST be current as of January 7, 2013 • 504 students • Include on Registration if receiving accommodations because of visual impairment • Write 504 under 1st handicapping condition column

7. Texas School for the Blind and Visually Impaired • Link • http://www.tsbvi.edu/vi-registration

8. Do Not Forget • Make a copy for your records • Close All Entry for District • MUST do this or you are not finished • Superintendent Signature Letter • Download and copy • Have superintendent sign and mail or fax to: Annual Registration TSBVI 1100 West 45th Street Austin, TX 78756-3494 Fax 512-206-9320

9. Deafblind Census • Why? • Federally required • Generates funds for statewide deafblind services • Data for regional, state and national planning

10. Accessing Census • Same log in and password used for VI Registration

11. Important Dates • January 7, 2013 • List students in your district who should be on the Census • January 31, 2013 • MUST be completed!

12. Texas School for the Blind and Visually Impaired • Link • http://www.tsbvi.edu/deafblind-census

13. Do Not Forget • Make a copy for your records • Close all Entry for District • Must do this or you are not finished

14. Census Definition of Deafblindness • A student who has auditory and visual impairments • Severe communication and other developmental learning needs • Need special education and related services • http://tsbvi.edu/deafblind-census/1980-definition-of-deafblindness

15. IDEA Definition of Deafblindness • Deaf-blindness means concomitant hearing and visual impairments, the combination of which causes such severe communication and other developmental and educational needs that they cannot be accommodated in special education programs solely for children with deafness or children with blindness. • http://idea.ed.gov/explore/view/p/,root,regs,300,A,300%252E8

16. Legal Framework • Federal and State Requirements • Determine if student meets requirements for Deafblind (DB) code • Region 18 ESC • http://framework.esc18.net/display/Webforms/ESC18-FW-Summary.aspx?FID=148&DT=G&LID=en

17. Deafblind Census • Tells who is receiving services • Assists in planning technical assistance to students • Coordinated by Texas School for the Blind and Visually Impaired • http://www.tsbvi.edu/deafblind-census

18. Students on the Deafblind Census • Who may be on the Deafblind Census? • A student who is coded Visually Impaired (VI) and is not coded AI, DB or at-risk for deafblindness? • No

19. A student who is coded Deafblind (DB) (with or without any other labels)? • Yes

20. A student who is coded Visually Impaired (VI) and Auditorily impaired (AI)(with or without any other labels)? • Yes

21. A student who is coded Visually Impaired (VI), not coded Auditorily Impaired (AI), but is at-risk for Deafblindness because of a suspected auditory condition? • Yes

22. A student is coded Auditorily Impaired (AI), not coded Visually Impaired (VI), but at-risk for Deafblindness because of a suspected visual condition? • Yes

23. A student who is not coded Auditorily Impaired (AI) or Visually Impaired (VI), but is at-risk for Deafblindness (DB) because of suspected auditory and visual conditions? • Yes

24. At-Risk Students • Census Deafblind At-Risk Check-list • http://www.tsbvi.edu/deafblind-census/1981-instructions-for-completing-the-deafblind-census • A student with a suspected vision or auditory impairment may be on the Deafblind Census 1 year. • Status of vision or auditory impairment must be determined within this time

25. Other Considerations • If a student is coded Deafblind (DB), and has a visual impairment (VI) code, then the VI code does not need to be listed • If a student is coded Deafblind (DB) and receives services from a Regional Day School Program for the Deaf, then auditory impairment (AI) code must be listed • Deafblind (DB) should be listed first in order of PEIMS codes

26. Consent for Release of Confidential Information • All students with a visual impairment must have Consent for Release of Confidential Information from the Registration of Students with Visual Impairments signed • In addition, all students on the Deafblind Census must have Consent for Release of Confidential Information from the Deafblind Census signed • Students who are coded VI and also on the Deafblind Census must have both forms in their eligibility folders • http://ritter.tea.state.tx.us/special.ed/forms/viforms.html

27. Questions? • Technical assistance available • Contact Susan Lawrence 972-348-1590 susan.lawrence@region10.org