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Directive 8080.3 - Foodborne Illness Investigations District Office Correlation

Need for FSIS Directive 8080.3. Collaborative relationship already developed and utilizedSingle set of procedures not formally adoptedStandardization of proceduresPublic health necessity for prompt response and action. Policy Development Division 02/26/09. FSIS 8080.3 Contents. PurposeBackground

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Directive 8080.3 - Foodborne Illness Investigations District Office Correlation

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    1. Directive 8080.3 - Foodborne Illness Investigations District Office Correlation Scott A. Seys, MPH, CPH Office of Public Health Science Food Safety and Inspection Service Policy Development Division 02/26/09

    2. Need for FSIS Directive 8080.3 Collaborative relationship already developed and utilized Single set of procedures not formally adopted Standardization of procedures Public health necessity for prompt response and action Policy Development Division 02/26/09

    3. FSIS 8080.3 Contents Purpose Background Terminology Determining the Need for a Foodborne Illness Investigation: Surveillance and Information Monitoring Actions Once a Foodborne Illness Investigation is Initiated Product Sampling and Laboratory Analysis Environmental Assessment: Product Traceback and Traceforward Policy Development Division 02/26/09

    4. FSIS 8080.3 Contents XI. Data Analysis and Assessment XII. Agency Action XIII. Close-Out and Final Assessment XIV. Continuous Activities Attachment I: Roles and Responsibilities of FSIS Personnel Throughout Foodborne Illness Investigations Attachment II: Surveillance for Human Foodborne Illnesses Policy Development Division 02/26/09

    5. FSIS Investigations Multifaceted, multidisciplinary undertaking Require substantial collaboration “Three-Legged Stool” of investigations Environmental Health Epidemiology Laboratory Policy Development Division 02/26/09

    6. FSIS Investigation Objectives Determine whether human illnesses are associated with FSIS-regulated products Identify source of production, distribution Gather information to guide response Take appropriate action to prevent further exposure to consumers Policy Development Division 02/26/09

    7. FSIS Investigation Objectives Initiate enforcement action as appropriate Identify contributing factors Report on results of investigation Recommend steps to prevent future occurrences Policy Development Division 02/26/09

    8. Consumer Complaints vs. Illness Investigations Procedures for consumer complaints outlined in FSIS Directive 5610.1 Consumer complaints reported from consumers Consumer complaints may involve FSIS interview of consumers CCMS manages consumer complaints Policy Development Division 02/26/09

    9. DISCLAIMER: Investigations are Unique Phases of investigations may occur nearly simultaneously Steps outlined do not always occur in the specified order Flow of information and data is dynamic Policy Development Division 02/26/09

    10. Epidemiology Policy Development Division 02/26/09

    11. OPHS Foodborne Disease Investigations Branch Coordinate FSIS foodborne illness investigations Collaborate with public health partners to investigate illnesses potentially associated with FSIS-regulated product Serve as liaison between public health partners and FSIS specialty personnel Policy Development Division 02/26/09

    12. Foodborne Disease Investigations Branch Policy Development Division 02/26/09

    13. FSIS Surveillance and Information Monitoring Local, state, territorial public health CDC via FSIS Liaison to CDC Other federal agencies (FDA, NPS, etc.) Internal foodborne illness and hazards surveillance Consumer complaints, PFGE clusters Media reports Policy Development Division 02/26/09

    14. Assessment of Preliminary Data Does available information suggest a link between product and illness? Are methods scientifically valid? Are preliminary findings plausible? Do preliminary epidemiologic, laboratory, and environmental findings correlate? Do literature and past experiences support preliminary findings? Policy Development Division 02/26/09

    15. Initiating an FSIS Investigation Alert to FSIS program areas for early notification All alerts generate Non-Routine Incident Report (NRIR) Weekly FSIS investigations meeting Policy Development Division 02/26/09

    16. Laboratory Policy Development Division 02/26/09

    17. FSIS Laboratories Policy Development Division 02/26/09

    18. Product Sampling Assessment Do available data support a link between product and illness? Is product available meeting FSIS criteria for product identity, chain of custody, product handling? Has a non-FSIS laboratory tested product? Can testing be performed by, or in association with, FSIS? Policy Development Division 02/26/09

    19. Non-Intact Product Product with opened packaging or product removed from original packaging May be in commerce or consumer’s home Useful when intact product is not available and when additional information is needed to determine whether a link exists Testing results can result in Agency action Policy Development Division 02/26/09

    20. Non-Intact Product Sampling Assessment How was non-intact product handled by case-patient? Was non-intact product stored properly? Are packaging materials and product labels available? Can product identity be ascertained? Policy Development Division 02/26/09

    21. OFO Roles in Product Sampling 8080.3, Section IX-B Collecting, preparing, and shipping samples Procedures in FSIS Directive 8010.3 Focus on product distributed within establishments Notification of affected firm of collection Works closely with OPHS microbiologists to ensure chain of custody, secure and timely shipment to FSIS laboratories Policy Development Division 02/26/09

    22. Pulsed-Field Gel Electrophoresis (PFGE) Analytical tool used to create a “DNA fingerprint” (i.e. pattern) of a microbial isolate Reproducible and specific subtyping method for bacteria Bacteria with same PFGE pattern may share a common ancestor and source Policy Development Division 02/26/09

    23. Regulatory decisions supported by, but not based solely upon, PFGE Supports information collected through: Observations made at an establishment Epidemiologic investigations With additional information, can: Identify possible outbreaks and distinguish from concurrent sporadic cases Determine sites of potential harborage or patterns of contamination in an establishment FSIS Use of PFGE Data Policy Development Division 02/26/09

    24. PFGE and CDC PulseNet Policy Development Division 02/26/09

    25. Environmental Health Policy Development Division 02/26/09

    26. OFO District Offices and OPEER Regional Offices Policy Development Division 02/26/09

    27. Product in Commerce 8080.3, Section X-A,B Office of Program Evaluation, Enforcement and Review Traceback or traceforward of product Locate or detain product Collect product samples for testing Environmental assessment of facilities Coordination with Office of Field Operations and public health partners Policy Development Division 02/26/09

    28. OPEER Investigation Assistance OPHS works through OPEER Regional Manager Written requests from AED/FDIB Expectation is that OPHS and OPEER investigators work closely together Procedures outlined in 8010.1-8010.5 Policy Development Division 02/26/09

    29. Product in Establishment 8080.3, Section X-A,C Office of Field Operations Traceback or traceforward of product Locate or detain product Collect product samples for testing Gather information about production practices Perform assessments Coordination with Office of Program Evaluation, Enforcement and Review Policy Development Division 02/26/09

    30. OFO Investigation Assistance OPHS works through OFO Office of the Assistant Administrator Written requests from AED/FDIB Requests referred to District Manager Expectation is that OPHS and OFO investigators work closely together Documentation procedures outlined in 5100.3 Policy Development Division 02/26/09

    31. Coordination with Local Public Health Partners Traceback/traceforward investigations often involve coordination locally Frequent communication is critical Discussion with FDIB about local public health partners’ preferences beneficial Policy Development Division 02/26/09

    32. “Three-Legged Stool” (putting it all together) Policy Development Division 02/26/09

    33. Data Analysis and Assessment Data collection and analysis, assessment of findings are ongoing throughout investigation Strength of association is measured using established epidemiologic principles Framework based on “Procedures to Investigate Foodborne Illness” (IAFP) Policy Development Division 02/26/09

    34. Framework for Assessment Descriptive Information Time sequence Plausibility Dose-response Consistency Disease confirmation, laboratory analyses Analytical studies Policy Development Division 02/26/09

    35. Is there credible evidence to support an association between human illness and an FSIS-regulated product? Policy Development Division 02/26/09

    36. Agency Action Recall committee convened to discuss findings of the investigation Agency action is not just voluntary recalls, other examples include: Criminal, civil, administrative action Increased/enhanced inspection Increased frequency of microbial sampling Issuance of a public health alert Policy Development Division 02/26/09

    37. Agency Action Congressional and Public Affairs Office leads public communications efforts Communication to affected local, state, territorial public health officials Investigation ongoing to ensure actions are sufficient in scope Policy Development Division 02/26/09

    38. After-Action Activities Analyze what occurred and corrective and preventive actions taken by establishment Assess changes Agency may take to reduce possibility of repetition of circumstances leading to Agency action Address data gaps FSIS close-out call Policy Development Division 02/26/09

    39. Contact Information Scott Seys Chief, Foodborne Disease Investigations Branch Scott.Seys@fsis.usda.gov / (612) 370-2400 Bob Teclaw Director, Applied Epidemiology Division Robert.Teclaw@fsis.usda.gov / (202) 690-6045 Elisabeth Hagen Acting Deputy Assistant Administrator Elisabeth.Hagen@fsis.usda.gov / (202) 205-0293 Policy Development Division 02/26/09

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