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MRD POD User guide

MRD POD User guide. Production mode. IPC. 42. July 2014. MRD. Before you start reading ….

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MRD POD User guide

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  1. MRD PODUser guide Production mode • IPC • 42 • July 2014 • MRD

  2. Beforeyoustartreading… • This User Guide is updated regularly, following software updates or users’ proposals. Although unlikely, it may be outdated at the time of consultation. If you have doubts, please contact: mrd.support@ipc.be • The pictures in this User Guide were taken in operations at different moments in time. Some of the pictured hardware corresponds to older versions that are no longer active. However, the function of the hardware and the functionalities of the software are identical from one device to another. All the described processes are therefore presently valid regardless of the hardware they relate to. • There is no continuity between the different steps explained on the document. One step can be described by using a given operational example and the next one a slightly modified one (typically the displayed number of units processed with an MRD can vary between one process step and the following one) • For any comment, suggestion or question about this User Guide, please contact: mrd.support@ipc.be MRD POD user guide

  3. Registration procedure for handlers using IPC Mail Registration Device Check the screen for Home Page Take scanner from cradle 4 3 2 Go to the staging area 1 Nextstep… MRD POD user guide

  4. Scan one receptacle id per container Note: Ifyouprinted a Ticket usingthe “Ticket” functionalitypleasecheckAppendix 7 4 cartsin thisexample: 4 1 2 4 3 2 3 Nextstep… 1 Respecttheorder:FROM TRACTOR BACKWARDS ! MRD POD user guide

  5. Handler selection Cradle the scanner back Pick handler name on the touch screen Confirm by pressing YES (click “No” to go back to previous screen) Thesystemwillmoveon to theFLIGHT SELECTION SCREEN (seenextslide…) MRD POD user guide

  6. Flight Registration screen - Access To registertheflightreferenceorcarriercodepleaseclickonthisbutton. Theflightregistrationscreenwillthen open (seenextslide) Printbutton to be usedONLYiftheproperassociation of units to flights has beenmade. If no association has beenmade, thebuttonwillremaindisabled. Here are displayed the units that were delivered, TWO in this example In case of a delivery of containerswith mail from a mix of carriersor of anunknowncarrier, and only in that case thisscreen can be directlyused as Associationscreen. The “Print” buttonisdisabled (no printingpossible) until a properassociation has taken place (seeslide 12) MRD POD user guide

  7. Flight Registration screen - Description Field wherewilll be displayedtheflightreference as itistyped Dynamicflightlist. By default shows the 4 mostrecentflights. As theflightreferenceiskeyed-in thelistwill be updated (seefollowingslides) “Unknown” and “Mixedcarrier” buttons. Disabledby default. ShortcutbuttonswithmostfrequentlyusedCarrierreferences Alphanumerickeypad to be usedfortheintroduction of flightreference MRD POD user guide

  8. Flight Registration screen – Use (1) (3) (2) (1) The Handler starts by typing the first letter/number of the carrier code (1) or alternatively one of the shortcut buttons (2). In this example he types on the “S” and the list is automatically updated to display only the flight references starting with an “S” (the shortcut option is therefore disabled) If the flight he is looking for already appears on the list he can directly touch on it to select it (3) and then “OK” MRD POD user guide

  9. Flight Registration screen – Use (2) (2) (3) (4) (1) TheHandlertypesthesecondletter/number of thecarriercode (1). In thisexample he typesonthe “Q” and thelistisautomaticallyupdated to displayonlytheflightreferencesstartingwithan “SQ”. Iftheflight he islookingforalreadyappearsonthelistthe can directlytouchonit to selectit (2) and then “OK”. Also, ifthedeliveryis of a mix of flightsfrom SQ he shouldclickon “Mixed” (3) and clickon “OK”. If he knowsthecarrierbutnottheflight he shouldnowclickon “Unknown” (4) and then “OK” MRD POD user guide

  10. Flight Registration screen – Use (3) (2) (1) The Handler types the first number of conveyance reference of the flight (1). In this example he types on the “1” and the list is automatically updated to display only the flight references starting with “SQ 1”. Also the letter keypad is disabled, as no letter can follow a 2 letter carrier code. The options “Unknown” and “Mixed” are also disabled at this stage. If the flight he is looking for already appears on the list the can directly touch on it to select it (2) and then “OK” MRD POD user guide

  11. Flight Registration screen – Use (4) (1) IftheHandlerdidnotfindtheflightreference to be registeredontheflightlist he mightneed to fullytype in the complete reference. In theexample he typed “SQ12” whichisthereforedisplayedonthetextfieldabove. Nowtheflightreferenceisregistered and he can clickon “OK” (1) Thesystemwillrequest a confirmation to addtheflight record (as itdidnotexist in thepreloadedflightlist). Click “YES” to continue. MRD POD user guide

  12. Container to flight association screen - Description Flightsalreadyselectedbyusingtheflightregistrationscreen (seeslides 7-11) To add more flightreferences to thelistpleaseclickonthisbutton. Theflightregistrationscreenwillthen open (seeslides 6 to 11) Iftheunitcontains a mix of flightsfromdifferentcarriersplease use thisbutton If the handler does not know the Carrier that transported the mail contained in the unit please use this button Number of unitshandedoverbythehandler (2 in thisexample) Label printing button MRD POD user guide

  13. Container to flight association screen – Use (1) (1) (2) Thehandlerassignstheflightbyfirstclickingontheflightreferencebutton (1) and thenonthecorrespondingunitbutton (2) (in this case the SQ 012 isassigned to Unit 1) Note: At thisstagethe“Print” buttonisstilldisabledas theprocessisnotyet complete MRD POD user guide

  14. Container to flight association screen – Use (2) (1) (2) The handler assigns the flight by first clicking on the flight reference button (1) and then on the corresponding unit button (2)(in this case the UA 1166 is assigned to Unit 2). Once assignment finished the Print Button will be enabled. He clicks on it to launch printing (3) (3) MRD POD user guide

  15. Container to flight association screen – Use (3) (1) Click on “END” button (1). The printing of labels is triggered by previous step but this step brings the device to its initial screen for next use. MRD POD user guide

  16. Please don’t pull the labels while they’re coming out of the printer! Label 2 of n Label 1 of n Label 4 of n Label 3 of n Therewill be onelabelprinted per previouslyscannedcontainer id (…) Label n of n TheProof of Deliverylabel (P.O.D.) willdisplaythe ID of allthescannedcontainerid’s, and thecorrespondingflights/carriers. Note: Theprinting of the P.O.D can be disableduponrequest of a handler P.O.D. MRD POD user guide

  17. Slip printed labels into corresponding container pouches (*) 1 4 4 3 ⁽*⁾ When no pouch: sticklabel 2 2 3 1 Respecttheorder:FROM TRACTOR BACKWARDS ! MRD POD user guide

  18. REPRINTING DAMAGED OR LOST LABELS Appendix 0: MRD POD user guide

  19. Ifthelabels are lostordamagedwhenslippingthemintopouchesorstickingthemonthecontainers 1 - ChooseyourHandler’snamefromthelist 2 - Touch the “Reprint Labels” button on the screen 3 – Selectthebuttoncorresponding to thedeliveryyouwant to reprintthelabelsfrom (allthedeliveriesfromtheprevioushourwill be displayedforeveryhandler) 4 – Printingwillthenstartimmediately… MRD POD user guide

  20. DATA COMMUNICATION ISSUES, WARNING MESSAGE ON HOME SCREEN Appendix 1: MRD POD user guide

  21. Warningmessage: posible data communicationissue Ifthehandler, whenhe’sabout to maketheregistration, seesthismessage, he shouldnotifyit to the local Point of Contact (or to IPC) as theremight be data communicationissues. However he can continuewiththeregistrationsincethe data will be sentout once thecommunicationisrecovered MRD POD user guide

  22. RESTARTING THE APPLICATION Appendix 2: MRD POD user guide

  23. Restarttheapplication To restart the application: 1. Press on the IPC logo on the top right part of the screen 3. Press “Yes” to confirm or “No” to cancel 2. Press “Restart app” 1 Pleaserefer to TechnicalUserGuidefor complete description of thisinstruction 3 2 MRD POD user guide

  24. RESTARTING THE SYSTEM OR SHUTTING DOWN Appendix 3: MRD POD user guide

  25. RESTARTING THE SYSTEM OR SHUTTING DOWN 3. Press “Yes” to confirm or “No” to cancel 1. Press on the IPC logo on the top right part of the screen 2. Press “Restart” 1 3 (The same procedure applies to shut the system down) 2 Pleaserefer to TechnicalUserGuidefor complete description of thisinstruction and of theadditionalbuttonsonthisscreen MRD POD user guide

  26. NON-EXISTING OR UNSCANNABLE RECEPTACLE AND CONTAINER ID Appendix 4: MRD POD user guide

  27. NON-EXISTING OR UNSCANNABLE RECEPTACLE AND CONTAINER ID Whengoing to thestagingarea, thecontainer (ULD, cart, …) issealed and thereceptacles (thusReceptacleID’s) are notaccessible to the driver Pick thebarcodethatcorresponds to the ULD ID! (“DPN 39701 DL” in thisexample) 1 - If ULD with Barcode ID Scan the ULD Barcode MRD POD user guide

  28. NON-EXISTING OR UNSCANNABLE RECEPTACLE AND CONTAINER ID Whengoing to thestagingarea, thecontainer (ULD, cart, …) issealed and thereceptacles (thusReceptacleID’s) are notaccessible to the driver 2 - If no visible barcode or barcode not corresponding to the ULD ID Type ULD ID on the scanner (see APPENDIX 5 or 6 for procedure) MRD POD user guide

  29. BASIC INSTRUCTIONS ON HOW TO USE AND REBOOT THE SCANNER Appendix 5: MRD POD user guide

  30. SCANNER OVERVIEW List of codes already entered Visualization of the code on the screen “Delete” key Alphanumeric keyboard Enabling/Disabling alphabetic keyboard “ENTER” key MRD POD user guide

  31. Example: “how to manuallykey in ake1895af” 1- Press the orange button in order to enable the alphabetic keyboard An orange dot on the screen indicates that you are using the alphabetic keyboard MRD POD user guide

  32. Example: “how to manuallykey in ake1895af” (2) The characters you key in are displayed on the screen If you make a mistake press on “ESC” to delete the characters 1- Press ONE TIME on the key to obtain an “a” 2- Press TWO TIMES on the key to obtain a “k” ake 3- Press TWO TIMES on the key to obtain a “e” MRD POD user guide

  33. Example: “how to manuallykey in ake1895af” (3) The characters you key in are displayed on the screen If you make a mistake press on “ESC” to delete the characters ake1895 8- Press ONE TIME on the key to obtain an “5” 5- Press ONE TIME on the key to obtain an “1” 7- Press ONE TIME on the key to obtain an “9” 4- Press the orange button to introduce the numeric characters (the orange dot disappears from the screen) 6- Press ONE TIME on the key to obtain an “8” MRD POD user guide

  34. Example: “how to manuallykey in ake1895af” (4) The characters you key are displayed on the screen If you make a mistake press on “ESC” to delete the characters ake1895af 10- Press ONE TIME on the key to obtain an “a” 11- Press THREE TIMES on the key to obtain an “f” 9- Press the orange button to introduce the numeric characters (the orange dot appears again on the screen) 12- Press the “ENT” button to validate (the ULD id will now show on the list on the top of the screen) MRD POD user guide

  35. How to restartthe scanner (*) 1-Press and hold the scanner trigger WHILE SIMULTANEOUSLY pressing and holding the “2” key for 3-5 seconds. The screen will turn black, the scanner will be restarted 2 – When the “Home” screen is displayed, press the ENTER (*) button. You can now resume the scanning. MRD POD user guide

  36. BASIC INSTRUCTIONS ON HOW TO USE THE SCANNER (VERSION 1) FOR TYPING CONTAINER ID Appendix 6: MRD POD user guide

  37. BRIEF SCANNER DESCRIPTION “MODE” button Alphanumeric keyboard “Back” or “BK” button “ENTER” button MRD POD user guide

  38. POWER-SAVING Mode If not used for a few seconds, the visualisation screen will turn into power-saving mode (empty screen) A simple clik on the trigger will turn the scanner on immediately MRD POD user guide

  39. ULD WITH NO BARCODE ID Use the “MODE” button to switchfromletter-typingmode to number-typingmode and vice versa Letter-typing mode works exactly as for mobile phones If a mistakeismade use the “BK” button Once the ID typed, press “ENTER” Aftercradlingthe scanner back theprinting of thelabelwillgoonnormally… MRD POD user guide

  40. USE OF THE “TICKET” GENERATION FUNCTIONALITY Appendix 7: MRD POD user guide

  41. TICKET GENERATION FUNCTIONALITY - DESCRIPTION • The ticket generation functionality provides a simple way for a handler to register the moment when the shipment was ready to be delivered but couldn’t so because the MRD was being used by another handler • The “Ticket” button is accessible on any of the interfaces of the application (see slides 5 through 15, 19, 21, etc.) • The use of the “Ticket” button is not mandatory in order to register a delivery with the MRD. The time-stamp of the delivery, once completed, will be the one of the ticket • The ticket that is printed when tapping on the button has a very simple layout: Time of generation of the ticket Barcode encoding the time of generation of the ticket Reminder of instruction on when to scan the barcode MRD POD user guide

  42. TICKET GENERATION FUNCTIONALITY - USE • When arriving at the delivery area the handler taps on the “Ticket” button (1) (the interface below is ONE EXAMPLE, the “Ticket” button can be tapped on from any other screen) • The system will then trigger the printing of the ticket label • The handler needs then to scan the ticket at any moment (before, after or in between scans) when scanning the receptacle ids (slide 4) or the ULD ID (Appendix 4) (1) MRD POD user guide

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