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SECTION 1 SKILLS Preparing a Presentation

SECTION 1 SKILLS Preparing a Presentation. 1.1 Complete the Presentation Cycle 1.1 Use an Installed Template 1.1 PowerPoint Window 1.2 Choose a Design Theme 1.2 Insert a New Slide 1.2 Close a Presentation 1.2 Plan a Presentation 1.3 Open a Presentation

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SECTION 1 SKILLS Preparing a Presentation

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  1. SECTION 1 SKILLSPreparing a Presentation 1.1 Complete the Presentation Cycle 1.1 Use an Installed Template 1.1 PowerPoint Window 1.2 Choose a Design Theme 1.2 Insert a New Slide 1.2 Close a Presentation 1.2Plan a Presentation 1.3 Open a Presentation 1.3 Navigate in a Presentation 1.3Choose a Slide Layout CHECKPOINT 1 1.4 Change Views 1.5 Change the Slide Layout 1.5 Select and Move a Placeholder 1.6 Rearrange, Delete, and Hide Slides CHECKPOINT 2 1.7 Use Help 1.7 Check Spelling 1.7 Use Thesaurus 1.8 Run a Presentation 1.8 Use the Pen During a Presentation 1.9 Add Transition and Sound 1.10 Print and Preview a Presentation CHECKPOINT 3

  2. Complete the Presentation Cycle • The process of preparing a presentation in Microsoft PowerPoint generally follows a presentation cycle.

  3. Use an Installed Template To start Microsoft PowerPoint 2013: • At the Windows 8 Start screen, click the PowerPoint 2013 tile. PowerPoint 2013 tile

  4. Use an Installed Template…continued To create a presentation with an installed template: • Click the FILE tab. • Click the New option. • Double-click the desired template. Newoption

  5. PowerPoint Window Quick Access toolbar tabs ribbon File tab scroll box Slide pane placeholder vertical scroll bar slide thumbnails pane insertion point View area Status bar

  6. PowerPoint Window…continued

  7. PowerPoint Window…continued

  8. PowerPoint Window…continued To save a presentation: • Click the Save button on the Quick Access toolbar. • At the Save As backstage area, click the desired location in the middle panel. • Click the Browse button. • Navigate to desired folder. • Type the file name at the Save As dialog box. • Click Save or press Enter. Save button

  9. Choose a Design Theme To choose a slide design: • Click the DESIGN tab. • Click the More button located at the right side of the themes thumbnails in the Themes group. • Click the desired theme at the drop-down gallery. More button

  10. Insert a New Slide To insert a new slide: • Click the HOME tab. • Click New Slide button in the Slides group. New Slide button

  11. Insert a New Slide…continued

  12. Insert a New Slide…continued

  13. Close a Presentation To close a presentation: • Click the FILE tab. • Click the Close option. Close option

  14. Plan a Presentation Consider the following basic guidelines when preparing the content for a presentation: • Determine the main purpose of the presentation. • Determine the output. • Show one idea per slide. • Maintain a consistent design. • Keep slides easy to read and uncluttered. • Determine printing needs.

  15. Open a Presentation To open a presentation: • Click the FILE tab. • Click the Open option. • At the Open backstage area, click the desired location in the middle panel. • Click the Browse button. • At the Open dialog box, double-click the desired presentation. Open option

  16. Navigate in a Presentation To navigate in a presentation using the mouse: • Click the Next Slide button or Previous Slide button on the vertical scroll bar. To navigate in a presentation using the slide thumbnails pane: • Click in the desired slide in the slide thumbnails pane. Previous Slide button Next Slide button slide thumbnails pane

  17. Choose a Slide Layout To choose a slide layout: • Make the desired slide active. • Click the HOME tab. • Click the New Slide button arrow located in the Slides group. • Click the desired layout. New Slide button arrow

  18. CHECKPOINT 1 • This tab displays a backstage area with options for working with and managing files. • FILE • HOME • INSERT • DESIGN • The New Slide button is located on which tab? • FILE • HOME • DESIGN • VIEW Answer Answer Next Question Next Question • One method to save a document is to use this button on the Quick Access toolbar. • Save • Save As • Open • New • To open a presentation, click this option on the FILE tab. • Save • Save As • Open • New Answer Answer Next Question Next Slide

  19. Change Views To change the view: • Click the VIEW tab. • Click the desired view button in the Presentation Views group. OR • Click the desired view button in the view area on the Status bar. Presentation Views group view buttons

  20. Change Views…continued To insert text in the outline pane: • Click the VIEW tab. • Click the Outline View button in the Presentation Views group. • Click in outline pane. • Type desired text. outline pane

  21. Change Views…continued To increase the Zoom: • Click the VIEW tab. • Click the Zoom button in the Zoom group. • Click or type the desired percentage at the Zoom dialog box. • Click OK. OR • Position the mouse pointer on the Zoom slider bar. • Hold down the left mouse button. • Drag to the desired percentage. • Release the mouse button. Zoom dialog box

  22. Change the Slide Layout To change the slide layout: • Make the desired slide active. • Click the HOME tab. • Click the Layout button in the Slides group. • Click the desired layout in the drop-down list. Layout button

  23. Select and Move a Placeholder To size a placeholder: • Click inside the placeholder. • Hold down the left mouse button and drag a sizing handle to increase or decrease the size. sizing handle

  24. Select and Move a Placeholder…continued To use AutoFit options: • Decrease the size of a placeholder so the existing text does not fit within it. • Click on the text that has been decreased in size automatically. • Click the AutoFit Options button. • Select from the list of choices. AutoFit Options button

  25. Rearrange, Delete, and Hide Slides To move a slide: • Click the Slide Sorter buttonin the view area on the Status bar. • Click the desired slide. • Drag the slide to the desired position. Slide Sorter button Slide Sorter view

  26. Rearrange, Delete, and Hide Slides…continued To delete a slide: • Right-click the desired slide in the slide thumbnails pane. • Click Delete Slide at the shortcut menu. shortcut menu

  27. Rearrange, Delete, and Hide Slides…continued To hide a slide: • Click the desired slide in the slide thumbnails pane. • Click the SLIDE SHOW tab. • Click the Hide Slide button in the Set Up group. Hide Slide button

  28. CHECKPOINT 2 • You can change the view using buttons on this tab. • VIEW • INSERT • DESIGN • SLIDE SHOW • To copy a slide, hold down this key while dragging the slide. • Shift • Ctrl • Alt • F1 Answer Answer Next Question Next Question • Objects in a slide are generally positioned in these. • templates • styles • themes • placeholders • The Hide Slide button is located on which tab? • VIEW • INSERT • DESIGN • SLIDE SHOW Answer Answer Next Question Next Slide

  29. Use Help To use Help: • Click the Microsoft PowerPoint Help button. • Type the text for the desired information in the PowerPoint Help window. • Click the Search online help button. Microsoft PowerPoint Help button PowerPoint Help window

  30. Check Spelling To complete a spelling check: • Click the REVIEW tab. • Click the Spelling button in the Proofing group. • Change, ignore, or delete highlighted words in the Spelling task pane. • When the spelling check is complete, click OK. Change button Delete button

  31. Check Spelling…continued

  32. Use Thesaurus To use the Thesaurus: • Click the desired word. • Click the REVIEW tab. • Click the Thesaurus button in the Proofing group. • Position the mouse pointer on the desired replacement word in the Thesaurus task pane. • Click the down-pointing arrow at the right of the desired word. • Click Insert. Thesaurus task pane

  33. Use Thesaurus…continued To use the shortcut menu to display synonyms: • Right-click on the word. • Point to Synonyms at the shortcut menu. • Click the desired synonym. shortcut menu

  34. Run a Presentation To run a presentation: • Click the Start From Beginning button on the Quick Access toolbar. OR • Click the SLIDE SHOW tab. • Click the From Beginning button or the From Current Slide button in the Start Slide Show group. OR • Click the Slide Show button in the view area on the Status bar. Start From Beginning button From Beginning button From Current Slide button Slide Show button

  35. Run a Presentation…continued To use options in Slide Show view: • Move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. • Click the desired button. OR • Click the right mouse button to display the shortcut menu. Slide Show toolbar shortcut menu

  36. Run a Presentation…continued To display the Slide Show Help window: • Move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. • Click the More slide show options button. • Click the Help option. More slide show options button Slide Show Help dialog box

  37. Use the Pen During a Presentation To use the pen when running a presentation: • Run the presentation. • At the desired slide, move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. • Click the Pen button on the Slide Show toolbar. • Click Pen. • Draw in the slide with the pen. Pen button pen drawings

  38. Use the Pen During a Presentation…continued To use the highlighter when running a presentation: • Run the presentation. • At the desired slide, move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. • Click the Pen button on the Slide Show toolbar. • Click Highlighter. • Highlight on the slide. Highlighter option highlighting

  39. Use the Pen During a Presentation…continued To change the color of the ink: • Run the presentation. • At the desired slide, move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. • Click the Pen button on the Slide Show toolbar. • Click Pen. • Click the Pen button on the Slide Show toolbar again. • Select the desired color in the palette. ink color

  40. Use the Pen During a Presentation…continued To erase the pen markings: • Run the presentation. • At the desired slide, move the mouse pointer until the Slide Show toolbar displays in the lower left of the slide. • Click the Pen button on the Slide Show toolbar. • Click the Erase All Ink on Slide option. Erase All Ink on Slide option

  41. Add Transition and Sound To add transition to all slides: • Click the TRANSITIONS tab. • Click the More button at the right side of the transition thumbnails in the Transition to This Slide group. • Click the desired transition at the drop-down gallery. • Click the Apply To All button in the Timing group. TRANSITIONS tab Apply To All button

  42. Add Transition and Sound…continued To change transition effect options to all slides: • Click the TRANSITIONS tab. • Click the Effect Options button in the Transition to This Slide group. • Click the desired effect option. • Click the Apply To All button in the Timing group. Effect Options button

  43. Add Transition and Sound…continued To add transition sound to all slides: • Click the TRANSITIONS tab. • Click the Sound button arrow. • Click the desired option at the drop-down list. • Click the Apply To All button in the Timing group. Sound button arrow

  44. Add Transition and Sound…continued To apply transition timings to all slides: • Click the TRANSITIONS tab. • Click in the Duration measurement box in the Timing group. • Type the desired duration time. • Press Enter. • Click the Apply To All button in the Timing group. Duration measurement box

  45. Print and Preview a Presentation To print a presentation: • Click the FILE tab. • Click the Print option. • At the Print backstage area, specify how you want the presentation printed. Print option

  46. Print and Preview a Presentation…continued To preview a presentation: • Click the FILE tab. • Click the Printoption. • View the preview in the right panel of the Print backstage area. Previous Page button Next Page button Zoom to Page button

  47. Print and Preview a Presentation…continued To change page setup options: • Click the DESIGN tab. • Click the Slide Size button in the Customize group. • Click Custom Slide Size. • Make the desired changes in the Slide Size dialog box. • Click OK. Slide Size dialog box

  48. CHECKPOINT 3 • Click this button to replace the selected word with the word in the suggestionslist box. • Ignore • Delete • Change • Change All • Add sounds with options on this tab. • FILE • HOME • TRANSITIONS • VIEW Answer Answer Next Question Next Question • Clicking the Pen button in the Slide Show toolbar and then clicking Pen turns the mouse pointer into this. • circle • triangle • square • plus sign • The Print option is located on this tab. • FILE • HOME • TRANSITIONS • VIEW Answer Answer Next Question Next Slide

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