Lesson 26: Preparing a Presentation

1. Lesson 26: Preparing a Presentation

2. Learning Objectives • After studying this lesson, you will be able to: • Edit document properties • Create and print speaker notes • Use proofing tools such as Spell Check, Find, and Replace • Configure and print handouts • Create slide headers and footers • Create agenda and hyperlinked summary slides • Draw on slides during a slide show

3. Preparing a Presentation • Printing and editing features • Speaker notes • For the presenter, not the audience • Editing tools • Spell Check • Find and Replace • SmartTags • Printed handouts • For the audience

4. Editing Document Properties • Identify the author, title, subject, and other details The Document panel can be turned on from the Info tab in Backstage view Specify any details about the presentation in the boxes

5. Editing Your Presentation • Spell Check • Perceived misspellings are flagged with wavy red lines • Right-click the misspelled word for a list of suggested spellings Tip! The Spell Check feature in PowerPoint works just like the spelling checker in Word.

6. Editing Your Presentation • Spelling command options • Find and Replace options

7. Editing Your Presentation • AutoCorrect • Automatically corrects some errors as you type • Turn rules on/off as desired • Add your own items

8. Editing Your Presentation • Custom Dictionary Add, edit, or remove items to/from the Custom Dictionary

9. Printing Handouts • Reinforce the main points of your presentation Tip! Use the handout master to change the format of all handouts in a presentation.

10. Printing Handouts • Headers • Appear at the top (“head”) of a document • Footers • Often appear at the bottom (“foot”) of a document • Actual placement depends on the slide layout and document theme • Dates: • Set to update automatically • Set as a static date

11. Enhancing Presentation Navigation • Agenda slide • Outlines what is to come in a presentation • Summary slide • Recaps what was discussed in a presentation

12. Using Hyperlinks in Presentations • Hyperlinks in presentations • To another slide in the same presentation • To open a file on your computer • To a website • Inserting hyperlinks • Hyperlink dialog box • Action dialog box • Creating hyperlinks for slide navigation • Jump to different slides in a presentation with hyperlinks instead of with the Slide Show toolbar Tip! Remember to check every link you create in a presentation to make sure each works!

13. Using the Slide Show Toolbar • Pen tools Click to choose Ballpoint Pen, Felt Tip Pen, or Highlighter Tip! You can also change the ink colors of the Pen tools.

14. Lesson 26: Preparing a Presentation