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Time Entry (564)

Time Entry (564). SAP Best Practices. Purpose, Benefits, and Key Process Steps. Purpose This scenario describes three methods of entering time data.

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Time Entry (564)

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  1. Time Entry (564) SAP Best Practices

  2. Purpose, Benefits, and Key Process Steps • Purpose • This scenario describes three methods of entering time data. • Time Entry – Manual - This scenario describes typical processes to create and maintain employee time information using the HR infotypes directly. This may be used by administrators when CATS time entry is not in use, or for entering an absence that spans multiple days. It is important to understand that any entries made here will not be reflected in CATS. • Cross-Application Time Sheet (CATS) – CATS is one of the tools used for recording time worked by an employee. This scenario describes the entry of time to various absence and attendance types for transfer to the Human Capital Management (HCM) module. The checks configured in the HCM module, such as quota entitlements, will be performed at time of entry using CATS. CATS can also be used to record time to projects and other cost objects for transfer to other SAP modules such as Controlling, Project Systems, and Plant Maintenance. • Time Manager’s Workplace - The Time Manager’s Workplace is an optional user interface for time entry. TMW features a user-friendly and task-oriented interface for maintaining time data and processing time evaluation messages. This interface was specifically designed to meet the needs of time administrators in a decentralized enterprise. • The trigger for this activity is typically a manual time card submitted to the manager or time administrator. The manual time card may be a paper time sheet, and email message, or other electronic time sheet such as an Excel workbook.

  3. Purpose, Benefits, and Key Process Steps • Benefits • Enables employees to record working times and tasks • Enables time administrators to record working times for employees • Enables managers to develop work schedules for employees • Enables companies to control time management processes flexibly and efficiently • Key Process Steps • Workforce Time Entry • Time Management

  4. Required SAP Applications and Company Roles • Required SAP Applications • SAP enhancement package 5 for SAP ERP 6.0 • Enterprise roles involved in process flows • Time Administrator • Manager • Employee

  5. Detailed Process Description • Time Entry • Time Entry Manual • Time Entry Manual - Enter Attendances • Employee submits a manual time card • Attendance record is created • Time Entry Manual - Enter Absences • Employee submits a manual time card • Absence record is created • Time Entry Manual - Enter Time in the Weekly Screen • Employee submits a manual time card • Attendance and absence records are created

  6. Detailed Process Description • Time Entry, cont’d • Time Entry CATS • Time Entry CATS -Recording actual working times • Employee is hired in SAP and has time to record • Working times are recorded to absence or attendance in the CATS database. • Time Entry CATS -Release time • Data entry profile requires release • Working times are released for approval

  7. Detailed Process Description • Time Entry, cont’d • Time Managers Workplace • Time Managers Workplace - Select Employees • Selected employees will be displayed in Employee section on the left of the screen • Time Managers Workplace - Select Dates • Selected dates will be displayed in the Time Data section • Time Managers Workplace - View Employee Data • Various employee balances will be displayed • Time Managers Workplace - Enter Time for One Employee • Time data will be saved to the HR infotypes

  8. Detailed Process Description • Time Entry, cont’d • Time Managers Workplace • Time Managers Workplace - Enter Time for Multiple Employees • Time data will be saved to the HR infotypes • Time Managers Workplace - Process messages • Time errors will be corrected

  9. Process Flow Diagram Time Entry Data Entry Type? New Hire / Rehire Administration (563) Time Manager’s Workplace Absence or Attendance? Manual CATS Time Entry Attendance Absence Select Employees Recording Actual Working Times Enter Time for One Employee Create Absences Create Attendances Release Time Select Dates Enter Time for Multiple Employees Enter Time in the Weekly Screen Process Messages View Employee Data Triggered Events HR Administrator Triggering Event Time Evaluation Processing (573) Time Processing – Cross Application Time Sheet (CATS) (572) Time Evaluation Processing (573) Payroll and Payroll Post-Processing (566)

  10. Process Flow Diagram Work Force Time Entry Does Employee Enter Time? New Hire and Employee Maintenance (562) Yes No Release Time (ESS Possible) CATS Time Entry (ESS Possible) Employee Quota Overview (ESS Possible) Time Statement (ESS Possible) Detect Incorrect Quota Balance CATS Approval (MSS Possible) Employee Quota Report Detect Incorrect Quota Balance Maintain Attendances Maintain Absences CATS HR Transfer Time Administrator Manager Triggered Events Employee Triggering Event Quota Correction TM Pool View Time Cluster Run Time Evaluation Payroll and Payroll Post-Processing (566)

  11. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision

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