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SSID ENROLLMENT Course Introduction

SSID ENROLLMENT Course Introduction. Essential 3. Who’s Supposed to Be Here. Individuals assigned to CALPADS maintenance. Supervisor of staff assigned to CALPADS. Training Sequence. Rules. Mute yourself. Silence cell phones. HOLD. 1. Name & LEA. conversation at a time. Agenda.

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SSID ENROLLMENT Course Introduction

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  1. SSID ENROLLMENTCourse Introduction Essential 3 Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  2. Who’s Supposed to Be Here Individuals assigned to CALPADS maintenance Supervisor of staffassigned to CALPADS Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  3. Training Sequence Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  4. Rules Mute yourself Silence cell phones HOLD 1 Name & LEA conversation at a time Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  5. Agenda Background & Workflow Batch Processing Live Demo Online Maintenance Live Demo 3 Hours Wrap-Up Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  6. Course Description COURSE MODULES This course is modularized to allow for use in local training that is focused only on specific topics appropriate for a particular audience. The modules include ….. • 3a – SSID ENROLLMENT Capabilities and Key Concepts • Reference guide and content discussed throughout the live demo • 3b – SSID ENROLLMENT – ONLINE • Content discussed during first half of live demo • 3c – SSID ENROLLMENT – BATCH • Content discussed during second half of live demo Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  7. Course Description COURSE OBJECTIVES • Locate existing SSIDs • Assign and maintain SSIDs • Enroll new students • Update existing student’s enrollments • Enter and maintain • Student Information • Student Programs • Student English Language Acquisition Status • Review and resolve related submission errors Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  8. Key Concepts ONLINE MAINTENANCE VS BATCH Online Maintenance Batch • One or more students • Enter data in SIS or Excel; then upload extract using CALPADS portal • One student at a time • Edit data manually in CALPADS portal • CALPADS validates online & batch transactions using the same process Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  9. Live Demo Topics ONLINE MAINTENANCE • Search for student – P. 6 • Request SSID and Enroll – P. 20 • New SSID Enrollment – P. 22 • Existing SSID Enrollment – P. 34 • Enter and maintain • Student Information – P. 47 • Student English Language Acquisition Status – P.62 • Student Programs – P. 65 • Review and resolve related submission errors Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  10. Live Demo ONLINE MAINTENANCE LIVE DEMO 3b – SSID ENROLLMENT – ONLINE Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  11. Break Time! 10 minute break Remember that you can attend the CALPADS Q & A sessions on Wednesdays at 3 p.m. if you have additional questions during the submission window. Sign up on the CSIS CALPADS training registration page listed in the Resources section near the end of this presentation. Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  12. Batch Files FILE PROCESSING These files are used to enroll students and maintain their Profiles. They can be files from your SIS (consult with your SIS vendor) or an Excel Spreadsheet (instructions will be provided). • Student Enrollment – SENR • Student Information – SINF • Student Program – SPRG • Student English Language Acquisition – SELA The fields and their relationships are defined in the CALPADS File Specifications (CFS) http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  13. Enroll Students STEPS FOR BATCH ENROLLMENT • Step 1: Prepare Data (SSID Enrollment) – pp. 10-21 • Step 2: Upload Files – pp.22-24 • Step 3: View Submission Status – pp. 25-29 • Step 4: View and Post Passed Records – pp. 30-33 • Step 5: Resolve and Post SSID Candidate Records – pp. 34-39 • Step 6: Resolve Rejected Records – pp. 40-44 • Step 7: Correct Rejected Records – pp. 45-49 • Step 8: Reload Rejected Records – p. 50 The steps to enroll students data are ….. Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  14. Live Demo BATCH PROCESSING LIVE DEMO 3c – SSID ENROLLMENT – BATCH Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  15. Enroll Student Step 3: View Submission Status File Status States A file may be in one of the following possible states after the upload process or during the batch submission process Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  16. Enroll Student Step 5: Resolve SSID Candidates/Post Records (cont) Disposition Codes Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  17. Modify Existing Student’s Data STEPS FOR BATCH MAINTENANCE • Step 1: Prepare Data (SSID Enrollment, Student Information, Student Program, Student ELA) – p. 21 • Step 2: Upload Files – pp.22-24 • Step 3: View Submission Status – pp. 25-29 • Step 4: View and Post Passed Records –pp. 30-33 • Step 5: Resolve SSID Candidates/Post Records – pp. 34-39 • Step 6: Resolve Rejected Records – pp. 40-44 • Step 7: Correct Rejected Records – pp. 45-49 • Step 8: Reload Rejected Records – p. 50 The steps to modify students’ data are the same as the steps to enroll students, except that there is no step to Resolve SSID Candidates Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  18. Resources 18 Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  19. Resources 19 Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  20. Support Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

  21. Training Evaluation Questions Please Complete Our Survey http://bit.ly/1n1yKOD 21 Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

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