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Idaho Bus Utilization System (IBUS)

Idaho Bus Utilization System (IBUS). August 2010. Why?. Shift to one overarching SDE system with single log in Security More robust application. Questions and Training. Call or email any SDE transportation staff member.

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Idaho Bus Utilization System (IBUS)

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  1. Idaho Bus Utilization System (IBUS) August 2010

  2. Why? • Shift to one overarching SDE system with single log in • Security • More robust application

  3. Questions and Training • Call or email any SDE transportation staff member. • Daily online office hours via IdahoLive. From 10:30-11:30 a.m. beginning August 9th until not utilized or needed. • Continuing topic-specific webinars. • Training manuals on SDE Web site.

  4. IdahoLive Webinars • Daily online office hours at 10:30 a.m. http://67.202.210.70/launcher.cgi?room=SDE_Transportation • Fleet Management Webinar August 10th • Odometer Report Webinar August 12th • Mileage Summary Webinar August 17th

  5. Register • Register at https://apps.sde.idaho.gov/Account/Register.  • Will receive a user verification email; follow email instructions. • Email username to adresslar@sde.idaho.gov to assign you to the IBUS application. • Superintendents or Business Managers already using another new SDE app can skip registration and assign to IBUS on own.

  6. IBUS Log In • https://apps.sde.idaho.gov/ibus • Enter username and password

  7. FY10 Transportation Reporting Priorities 1. Vehicle Maintenance – make sure we have the correct bus data listed. Request any changes needed. 2. Complete Odometer Report 3. Complete Mileage Summary

  8. Vehicle Maintenance • Manage bus fleet data • VIN verification • Follow data from new bus inspection on • Request and monitor bus changes • Contractors: manage all buses as one fleet and easily change/assign “Primary District”

  9. Vehicle Maintenance, Cont. • Request Vehicle Change • Broken odometer • Remove bus from fleet list: sold, traded in • Change bus data • Add bus to fleet list

  10. Odometer Report • Only reporting June 30th odometer readings • Contractors assign miles to districts serviced • All other changes through Vehicle Maintenance as they occur • Broken odometer • Add bus to fleet list • Remove bus from fleet list: sold, traded in • Change bus data

  11. Mileage Summary • Reconciles with Odometer Report miles • Separate from Claim Form • Borrowed or lent miles • May log monthly

  12. Reimbursement Claim Form • View 2008-09 Claim Form Audit • Download latest Funding Cap • 2009-10 Claim Form available later in August

  13. Charter Advance Payment Request • Update as changes occur

  14. Depreciation • Export schedule to Excel • See how depreciation amount was calculated/determined • Report forfeiture penalty on depreciation schedule if bus is sold early

  15. New Bus Inspections • Outstanding Inspection Issues

  16. Pre-Approvals • Bus Safety Options • Ties to new bus inspection • Other Pre-Approvals • Miscellaneous • Multi-year approvals (cells in-lieu of radios)

  17. Route and Ridership Data • Routes • Paved, Unpaved, & Slope Miles (Hardship) • Shuttle Miles • Riders • Safety Bused & Regular • Ineligible • Shuttle

  18. Safety Busing Areas • Renew annually • Notify when 3-year measuring is due

  19. Accident Reports • SISBO – Submit within 15 days of an accident

  20. IBUS Webinars • Daily online office hours at 10:30 a.m. http://67.202.210.70/launcher.cgi?room=SDE_Transportation • Fleet Management Webinar August 10th • Odometer Report Webinar August 12th • Mileage Summary Webinar August 17th

  21. Webinar Access • Idaho Digital Learning Academy at http://idahodigitallearning.org and click on the IdahoLive tab and select Future Webinars. Calendar shows url to each IBUS webinar. • Requires a computer with internet access as well as a headset or speakers. To be able to speak with the presenter, you will also need a microphone.  A headset and microphone is ideal, however one can participate without having a microphone. • Prior to meeting run the setup wizard (http://67.202.210.70/wizard/launcher.cgi?wc=wms) to ensure compatibility between your machine and the meeting room. • Log in as a participant; no password needed. Any issues or questions idaholive@idla.k12.id.us or call 1-800-927-8158.

  22. Webinar Tips • Audio Check • Answering Questions: Yes  No × • Communicating: • Hand Raise  • Talk Key • Text Chat Area

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