21st Review Meeting of Finance Controllers at Gauhati (Assam)

1. 21st Review Meeting of Finance Controllers at Gauhati (Assam) 27th – 28th April 2009 Team – 3 Date of Field Visit : 28th April 2009 Team (3) - Field Visit Report – Dated 28th April’2009

2. 21st Review Meeting of Finance Controllers at Gauhati (Assam) Team Represented by : 1.Bihar - U.K. Verma, (Team Leader) 2.Arunachal Pradesh - P Jayaraman 3.Gujrat - A.D. Patel 4.Uttarakhand - Ganga Prasad 5. Dadar & Nagar Haweli - M.L. Goel 6. Delhi - M. S. Bansal & - D.R. Munjal 7. Tripura - B.B. Majumdar 8. TSG, Ed.CIL, New Delhi - Mr. N.P. Chauhan - Mr. Raghuveer Singh Assistance & Support - Mr. Saurabh Borah Accounts Officer SSA, Assam Team (3) - Field Visit Report – Dated 28th April’2009

3. 21st Review Meeting of Finance Controllers at Gauhati (Assam) Sincere Acknowledgement to : Mr. D.K. Gautam, Dy. Secretary, MHRD; Mr. Birkhe Ram, Chief Consultant, TSG,Ed.Cil, New Delhi; Mr. K. Gopalan, Sr. Consultant,TSG, Ed.CIL , New Delhi; Mr. Ved Prakash, Sr. Consultant, TSG, Ed.CIL , New Delhi; Mr. N.P. Chauhan, Consultant, TSG, Ed.CIL , New Delhi; Mr. Avinash Joshi,IAS, SPD, SSA, Assam Mr. Bhavesh Dekka , Finance Controller, SSA, Assam; Mr. S.N. Chaudhary, Sr. Administrative Officer, SSA, Assam Mr. Saurabh Borah, Accounts Officer, SSA, Assam & All other Functionaries of Assam SSA Mission Who planned, arranged and facilitated the field visit Team (3) - Field Visit Report – Dated 28th April’2009

4. 21st Review Meeting of Finance Controllers at Gauhati (Assam) Places Visited by the Team: • Residential Bridge Cource • (RBC) Chenga, Barpeta 2. Musalmanpar Para Middle School, Barpeta 3. Bohari Boys M.V. School, Chenga, Barpeta Team (3) - Field Visit Report – Dated 28th April’2009

5. 21st Review Meeting of Finance Controllers at Gauhati (Assam) • Residential Bridge Course (RBC) Chenga, Barpeta • Positive findings : • Adequate infra-structural facilities - building, compound wall, • Drinking water facilities; Toilets available. • Running in DIET Building • Boys appeared to have been motivated to achieve required learning level within specified time frame, • Presently 175 Boys enrolled • Boys expressed satisfaction over teaching and learning teachers arrangements Team (3) - Field Visit Report – Dated 28th April’2009

6. 21st Review Meeting of Finance Controllers at Gauhati (Assam) • Residential Bridge Course (RBC) Chenga, Barpeta • Positive findings : • Boys appeared to be fearless and enjoying the learning; • Very spacious and maintained kitchen, • Satisfactory food arrangements as per weekly scheduled Menu; • Children Profile , Medical Records maintained • Proper Electrical lights / fans facilities available Team (3) - Field Visit Report – Dated 28th April’2009

7. 21st Review Meeting of Finance Controllers at Gauhati (Assam) • Residential Bridge Course (RBC) Chenga, Barpeta • Positive findings : • Adequate Teaching learning Materials developed and being used • Bridge course Material prepared • Adequate Nos. of Computer System & E-TLM learning in place • Periodical Evaluation System • Adequate Indoor Sports & Games Materials available • Cultural Activities / Musical • Instruments in place Team (3) - Field Visit Report – Dated 28th April’2009

8. 21st Review Meeting of Finance Controllers at Gauhati (Assam) • Residential Bridge Course (RBC) Chenga, Barpeta • Positive findings : • Year-wise enrollment Vis-a –vis Children mainstreamed in Formal Schools Presently Enrolled Children – 175 ( Class I-100, II-71,III-4 ) • Cash Book, Ledger, Stock register maintained properly. • UC up to 31st March 2009 submitted Team (3) - Field Visit Report – Dated 28th April’2009

9. 21st Review Meeting of Finance Controllers at Gauhati (Assam) • Residential Bridge Course (RBC) Chenga, Barpeta • Matters to be taken care of and require improvement : • Cash Purchases of Food grains and other materials to be avoided to the maximum possible extent; • Advance paid for purchases to the staff should be adjusted • Children enrolled but couldn’t be mainstreamed to the formal schooling system should be tracked and remedial action be taken to get them in school; • Teachers of the centre to be imparted proper training • Remedial Teaching Arrangements required for the children having lower learning level • Bank Reconciliation statement be prepared • Social status of the enrolled children be maintained and displayed along with financial receipt and expenditure for the purpose of social audit system Team (3) - Field Visit Report – Dated 28th April’2009

10. 21st Review Meeting of Finance Controllers at Gauhati (Assam) 2. Musalmanpar Para Middle School, Chenga , Barpeta • Positive findings : • Adequate infra-structural facilities - building, compound wall, drinking water facilities; Toilets available. • Adequate TLM / TLE available in the school • Adequate nos. of teachers in place, • Cash book properly maintained and signed by Head Master and Secretary of SMC; • Fixed Assets Register Maintained • UC in respect of grants received up to 2008-09 issued; • Balance of Bank Pass Book agrees with the closing balance as per cash book; • Proceedings of the SMC meeting recorded and maintained; Team (3) - Field Visit Report – Dated 28th April’2009

11. 21st Review Meeting of Finance Controllers at Gauhati (Assam) 2. Musalmanpar Para Middle School, Chenga , Barpeta • Matters to be taken care of and required improvement : • Maintenance of two set of Cash Books, one for Civil Works and another for other items should be discontinued and only one Book be maintained from the financial year 2009-10; • Attendance rate of the children was very poor which is approximately Only 50 % . Reasons behind this poor attendance should be identified and shared with the Teachers, the members of the SMC and also with the parents • Only receipts under SSA are displayed which is also in scattered way. This should be displayed along with the year wise expenditure in a consolidated way for the purpose of social Audit ; • Learning level of the children requires to be regularly evaluated and remedial action be taken for improvement. • Teachers should be imparted proper training to ensure qualitative improvement of class room transactions to make the teaching – Learning processes child friendly and more joyful; • Supply of MDM requires to be resumed Team (3) - Field Visit Report – Dated 28th April’2009

12. 21st Review Meeting of Finance Controllers at Gauhati (Assam) 3. Bohari Boys M.V. School, Chega, Barpeta • Positive findings : • Adequate infra-structural facilities - building, compound wall, drinking water facilities; Toilets available. • Adequate TLM / TLE available in the school except Black boards • Adequate nos. of teachers in place, • Cash book properly maintained and signed by Head Master and Secretary of SMC; • Fixed Assets Register Maintained • Balance of Bank Pass Book agrees with the closing balance as per cash book; • Proceedings of the SMC meeting recorded and maintained; Team (3) - Field Visit Report – Dated 28th April’2009

13. 21st Review Meeting of Finance Controllers at Gauhati (Assam) 3. Bohari Boys M.V. School, Chega, Barpeta • Matters to be taken care of and required improvement : • Attendance rate of the children was very poor which is approximately Only 50 % . Reasons behind this poor attendance should be identified and shared with the Teachers, the members of the SMC and also with the parents • Display of year wise receipts and expenditure for the purpose of social Audit should be ensured ; • Learning level of the children requires to regularly evaluated and remedial action be taken for improvement. • Teachers should be imparted proper training to ensure qualitative improvement of class room transactions to make the teaching – Learning processes child friendly and more joyful; • Supply of MDM requires to be resumed • Supply of Aid & appliances to CWSN be ensured. It was stated that the IED materials have been received in BRC and shall be distributed after election processes are over. • The conditions of Black Boards in the Class Room is found unusable. This should be replaced to facilitate teaching / Learning processes. Team (3) - Field Visit Report – Dated 28th April’2009

14. 21st Review Meeting of Finance Controllers at Gauhati (Assam) Thanks ….. Team (3) - Field Visit Report – Dated 28th April’2009