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Running One MIIS Student/Academic Information Systems. August 11, 2009. Student/Academic Information Systems. Records Office Staff Kate Love, Administrative Assistant Pam Ventura, Assistant Registrar Seamus Dorrian, Registrar. Student/Academic Information Systems.
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Running One MIISStudent/Academic Information Systems August 11, 2009
Student/Academic Information Systems Records Office Staff Kate Love, Administrative Assistant Pam Ventura, Assistant Registrar Seamus Dorrian, Registrar
Student/Academic Information Systems Areas covered in this Presentation • Course Scheduling • Registration • Grading and Transcripts • Degree Audits and Diplomas
Student/Academic Information Systems Course Scheduling Course scheduling is a collaborative effort between the Records Office and the Graduate Schools. • Drafts and edits are reviewed before publishing • Room reservations are entered in R25 • Schedule is published two weeks before registration is open • Changes (approx. 400 per semester) are continuously updated
Student/Academic Information Systems Course Scheduling Making Changes to the Schedule Current method: • Changes are recorded in four places • Changes made in the student information system are not automatically reflected on the published schedule or the room reservation system. We also maintain a grid in our office for quick reference Future method: • Changes made in the student information system will be immediately reflected immediately on the published schedule • A process will be available to update the room reservation system, thus avoiding more manual entry
Student/Academic Information Systems Course Scheduling Other changes to course scheduling as a result of Banner implementation (part of M2 integration) • Subject Headers are changing – e.g. IM is now IMGT • Course Numbering – all MIIS courses now begin with 8 and most follow with the same three digits as before, e.g. IP 520 is now IPOL 8520. A few course numbers were changed – some ED and LIN courses were changed from 4XX to 5XX • Course Titles – some had to be shortened to 30 characters • Building and room codes had minor changes
Student/Academic Information Systems Registration • Registration is open two weeks after the schedule is published. Registration for the fall semester usually opens in mid-April • Registration/adds for regular semester courses remain open until the 10th day of the semester • Drops for regular semester courses remain open until the 25th day of the semester • Adds/Drops for workshops happen throughout the semester
Student/Academic Information Systems Registration Current method: • When a student has obtained the appropriate signatures/approvals on registration form, student registers at the Records Office • Student receives confirmation of registration in the form of a printout • Student cannot view schedule on-line • Records Office prints class lists for Faculty Future method: • For the fall semester and for registration for the spring semester, student will still come to the Records Office to register • Student will not receive a confirmation in the form of a printout • Student schedule will be available on-line via Banner Web • Faculty will see class lists on-line via Banner Web • On-line registration will be available in April for summer and fall 2010
Student/Academic Information Systems Grading and Transcripts Current method: • Records Office sends grade sheets to the Graduate Schools for distribution to the faculty • Faculty return grade sheets to the Records Office • Records Office record grades in student information system • Students receive grades if they complete a grade mailing form or come to the Records Office Future method: • Distribution and recording of grades will remain the same for the fall semester • Beginning later this month, students will be able to see their grades on-line via self-service in Banner Web, eliminating the need to come to the Records Office • Beginning in January, we are planning to implement on-line grading for Faculty
Student/Academic Information Systems Degree audits and Diplomas Current method: • Student submits graduation application to the Records Office • Some students (policy programs) also submit a degree completion checklist to the Graduate School • Records Office reviews transcripts/degree maps for requirements • Records Office sends confirming/missing items email to the student and consults with graduate schools for any clarifications needed • Records Office orders diplomas Future method: • We don’t anticipate major changes in the immediate future • We will be investigating the possibility of checking for core requirements and recording academic waivers in Banner (spring/summer 2010) • On Aug 2010 diplomas – still say BOT of MIIS? Need to change affiliate to graduate school of Middlebury College
Student/Academic Information Systems Brief Timeline of Banner Conversion Recruiting/Inquiries May 2009 Applications/Decisions June 2009 Course Schedule August 2009 Registration Aug 2009 Banner 8.0 implementation February / March 2010 On-line Registration April 2010 Questions?