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Sustainable Business Network ‘Winchester’ event Thursday 6th February 2014 8-10am A G E N D A

Sustainable Business Network ‘Winchester’ event Thursday 6th February 2014 8-10am A G E N D A 8.00am – 8.15am – Arrive, Registration and Coffee. 8.15am – Welcome by Duncan East, Chair of SBN ‘Winchester’. 8.20am – SBN Update by Jimmy Chestnutt, Hampshire Chamber of Commerce.

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Sustainable Business Network ‘Winchester’ event Thursday 6th February 2014 8-10am A G E N D A

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  1. Sustainable Business Network ‘Winchester’ event Thursday 6th February 2014 8-10am A G E N D A 8.00am – 8.15am – Arrive, Registration and Coffee. 8.15am – Welcome by Duncan East, Chair of SBN ‘Winchester’. 8.20am – SBN Update by Jimmy Chestnutt, Hampshire Chamber of Commerce. 8.30am – Legal Update by John Mitchell of Blake Lapthorn. 8.50am – Savings from good waste management and bin weigh systems at University of Winchester – by Matt Jane. 9.10am – Refreshment Break. 9.30am – Winchester BID – New waste contract for City Centre – by Catherine Turness, BID Manager. 9.45am – Environment Agency – online waste transfer notes – by Emer O’Connell. 10.00am – Close and Networking. Supported by:-

  2. Welcome by Duncan EastChair of SBN “Winchester”

  3. SBN Update – Jimmy Chestnutt Hampshire Chamber of Commerce

  4. Environmental UpdateFeb 2014 John Mitchell Partner, Regulatory risk & compliance

  5. Access to information • Requests to private organisations under the Environmental Information regulations • Apply to “public authorities” • Defined as including “…any other body or person, that carries out functions of public administration” • Fish Legal -v- United Utilities and Yorkshire Water • Requests to the EU under Reg. (EC) 1049/2001 • Applies to the European Commission • Can be refused if it would “undermine private commercial interests” • Greenpeace and Pesticide Action -v- Commission

  6. edoc launches • On-line waste transfer recording system • Takes the place of paper waste transfer notes • Voluntary • Free • Open to any business that produces or handles waste • All transactions stored on-line for the full 2 year compliance period • http://edoconline.co.uk/what-is-edoc/

  7. Waste transfer notes - consultation • Section 34 EPA: waste transfer notes have to be produced every time waste is transferred from one person to another • Waste (England and Wales) Regulations 2011 permit the note to be electronic • EA has been developing and trialling edoc for years • Now DEFRA is consulting on alternatives to the whole system of waste transfer notes

  8. Carrying waste • Waste (England and Wales) Regulations 2011: • As from 1 January 2014 the exemption from registration for carriers of own waste has been withdrawn • All businesses that “normally and regularly” transport their own waste must register with the Environment Agency • Registration is free • Not registering can carry a penalty of up to £5,000

  9. ASA action on NWE Npower leaflet • The leaflet claimed: • In depth environmental studies had “shown this to be a good location for a windfarm” • "Estate agents questioned reported that: 'proximity to a wind farm simply was not an issue'" • “Independent studies show that the location of the proposed wind farm would not have a negative effect on the local wildlife ..."

  10. Bin barons beware the bin bible • DEFRA publishes guidance on weekly bin collections • The “bin bible” attempts to demolish the “top ten tall stories) used by “bin barons” to justify fortnightly collections • The government claims that “95%” of residents agree with keeping weekly collections • Pickles aims to destroy the “lazy left-wing myth” that fortnightly bin collections are needed to save money or increase recycling

  11. Environmental UpdateFeb 2014 John Mitchell Partner, Regulatory risk & compliance

  12. Mat Jane – University of Winchester • Savings from good waste management and bin weigh systems at the University of Winchester

  13. Refreshment Break

  14. New waste contract for City Centre Catherine Turness – Winchester Business Improvement District

  15. Sustainable Business Network Recycling & Waste Management Scheme in Winchester City Centre 6th February 2014 Holiday Inn Catherine Turness BID Manager

  16. Mission Statement… A vibrant, exciting and successful business community; an attractive, clean and safe destination for customers and clients, shoppers and staff, residents and visitors; a profitable place in which to do business

  17. The BID Area

  18. The BID in 2013/14 844 individual business properties 760 businesses BID income for 2013-14 £495,065 Smallest levy £22 per annum Mean £645 Median £262 Highest levy £16,200

  19. Four delivery lines for the BID… Clean, Green and Attractive City Safe City Better Promoted City Thriving City

  20. Recycling & Waste Management Scheme Phase One – Research… Conducted research in 2011 209 businesses provided usable information Established 22 different schemes 2,530 tonnes of waste was being produced 86% of waste was being sent to landfill Some businesses were taking their waste home Waste Collections - once to five times per week Recycling Collections - once to three times per week

  21. Recycling & Waste Management Scheme Phase Two – Establish Objectives… Scope to introduce a scheme for BID levy payers Design a waste management strategy, which: Focuses on cost reduction for participants Allows flexibility to recycle Embeds a ‘Zero-to-Landfill’ solution Provides one centralised service

  22. Recycling & Waste Management Scheme Phase Three – Procurement… Seven companies applied and criteria used to score Pricing Quality Provision Technical Capacity Environmental Policy Innovations Implementation

  23. Recycling & Waste Management Scheme Phase Four – Decision… Southern Waste Management Small family run business 25 years experience Have their own Transfer and Mixed Recycling Facility Operate a Zero-to-Landfill Policy Plus, a RDF ‘Waste to Energy’ System Recycle 88% and remainder is covered by RDF Introducing a new Biomass Plant

  24. Recycling & Waste Management Scheme Phase Five – Implementation… Roll out began in Summer 2012 Remove recyclables from general waste Promote glass collections Bags and Bins for general waste and recycling 240, 330, 660 and 1100 litres 240 litre bin for glass collections Smaller truck for collections

  25. Recycling & Waste Management Scheme Next Steps… 60 businesses signed up to the scheme Continue to promote recycling Encourage those to transfer to a new scheme Introduce 2 further collection days Explore anaerobic digestion for food waste

  26. Recycling & Waste Management Scheme Can my Business join the Scheme? Yes If you’re not in the BID, why not explore setting up your own scheme with neighbouring businesses using these phases? Identify your needs, reduce your Carbon Footprint and become a sustainable business.

  27. Thank You. Any Questions? Catherine Turness BID Manager 01962 841000 catherine.turness@winchesterbid.co.uk

  28. Online waste transfer notes Emer O’ Connell– Environment Agency

  29. Background All UK businesses have a legal duty of care to dispose of their waste responsibly ALL Paper waste transfer notes (WTNs) have to be completed for all waste transfers All WTNs have to be stored for at least two years TWO YEARS Over 23 million WTNs produced each year 23 MILLION

  30. What is edoc? Electronic duty of care A new national system which will allow you to create, share, sign and register waste transfers online Transforming the paper-based Waste Transfer Note system

  31. What is edoc? • A four year £3.8 million programme co-financed by European Commission (LIFE+) and delivered by Environment Agency in partnership with: • CIWM (Chartered Institution of Wastes Management) • Reconomy (UK) Ltd • NIEA (Northern Ireland (Environment Agency) • WRAP (Waste & Resources Action Programme) • Welsh Government • and supported by: • Defra • SEPA (Scottish Environment Protection Agency)

  32. Who will use edoc? Any UK business that produces waste WASTE PRODUCERS WASTE COMPANIES Waste managers Waste data analysers Compliance managers IT managers Admin staff Record keeping departments MDs/CEOs Waste Operators Waste Carriers Waste Brokers GOVERNMENT BODIES Regulatory bodies Governments (stats)

  33. Benefits Save time and money Cut down on paper Improve the tracking and understanding of your waste Enhance your company’s reputation as a responsible business

  34. Benefits Provide an improved service to your customers Improve compliance Reduce reliance on costly waste surveys Allow collection of high quality waste data for planning and reporting

  35. Edoc – key features • Create a waste transfer note and share it between parties • Review, edit, sign and store waste transfer records online • Receive automatic e-mail notifications when there is an action for your attention • See a log of actions performed, by whom and when • Create a season ticket with the option to include multiple waste types, containers and collection frequencies • Receive email alerts when a season ticket is about to expire • Search and retrieve records quickly and easily • Create downloadable business reports on the waste transfers you have been involved in • Use an optional tracking system to see the fate of your waste

  36. Waste transfer note

  37. Drop down menus...

  38. Helpful on-screen tool tips...

  39. edoc searches for registered businesses

  40. edoc offers matches as you type...

  41. edoc lists all your waste transfers...

  42. Allows you to create tailored business reports

  43. Securing your data Secure login with a complex password View of transaction limited to parties involved Use of government framework of Business Impact Levels (IL) - assessing confidentiality, integrity and availability Developed to IL2 - protect Use of aggregated and anonymised data for industry reporting Independent penetration testing

  44. Reporting Aggregated Data Waste Tonnage Returns Business report Waste received on site edoc all waste report Waste removed from site Data export Web portal / API Anonymisation / Inference Anonymisation De-duplication Waste transfer notes

  45. What users are saying… “Edoc will mean we could get rid of the paper Waste Transfer Notes sitting in 106 different locations – and put them all in one place online. That freed-up storage space can then be used for medical supplies.” Stephen Sykes, Liverpool Community Health NHS Trust “The edoc system is a brilliant idea and I’d encourage all companies to take it up. We have well over a quarter of a million paper WTNs that we have to scan and it will save our teams a great deal of time when it all goes electronic.” Bernard Amos, Helistrat "The new edoc system is set to have a huge impact for the waste industry. It overhauls the current paper-based system and transfers it online which will make the process more efficient and effective.” Barry Dennis, Director General of ESA

  46. Register at www.edoconline.co.uk

  47. Videos and tools

  48. Advice and FAQs

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