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2011 Year in Review

2011 Year in Review. Actions Maintained ~50% of common grounds mowed, entranced mulched & weeded Ponds treated Insurance renewed, State and Fed Tax paperwork filed Escrow account opened for Lamp post, Mailbox, Landscape funds collected

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2011 Year in Review

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  1. 2011 Year in Review • Actions • Maintained ~50% of common grounds mowed, entranced mulched & weeded • Ponds treated • Insurance renewed, State and Fed Tax paperwork filed • Escrow account opened for Lamp post, Mailbox, Landscape funds collected • Completed Title paperwork for 11 home/lot sales and 23 lot sales to Kaerek Homes Inc. • Reviewed legal documents for 5 home foreclosures presented to the Association through depositions • Collected Dues from 131 of 137 homes/lots, paid invoices, balanced checkbook, balanced escrow account • 6 liens filed for unpaid dues • 4 liens lifted for prior year dues and fees paid • 3 Property management quotes reviewed, 1 year agreement signed • Pursued multiple bids on front sign work… none accepted to date • In conjunction with the Architectural Control Committee, reviewed/approved 5 home plans & 1 shed plan, 1 shed plan in process • Significant time spent on mailbox resolution…. Full update in following pages • Estimated budget proposal for 2012 year • Maintain homeowner data base / Directory

  2. 2011 correspondence received • Top Concerns / Complaints received • Lack of deed enforcement for building standards / landscape design (trees) • Outside storage violations • Mulched walking path requires improvements • Dog droppings / lack of dog leashes • Phase 2 mailbox installations • Entrance sign update • Violation Letters sent Quantity • Past due association dues notification letter 24 • Liens initiated for unpaid 2011 dues 6 • Outside storage violation letter 4

  3. Property Management update • Decision: • Not enough volunteers to fill the officer positions • Property management companies have the experience • improve response times for individual requests • Improve project execution • Cost savings through management company’s network • 3 management company quotes reviewed • Facts: • Day to day workload outsourced • Offers maintenance resource to homeowners • BOD maintains control for the association • Property management Company • Real Estate Specialist, Inc. • Pewaukee, WI 53072 • One year contract signed effective December 1, 2011

  4. 2012 Plans • Re-bid all outside services for any potential savings • Common grounds… maintain same percentage as prior years • Ponds maintenance… reduce funds allocated, pursue aerator and/or fountain to increase water movement and reduce treatment costs • Outsource management of day to day operations to a property management company • Pursue completion of entrance sign work • Continue to work with the Architectural Control Committee, reviewed/approved homes / additions / sheds / decks • Continue mailbox resolution… work with Developer, Kaerek Homes Inc., Post Master, legal support • Review By-laws • Plan 4 Board meetings, and 1 annual meeting… dates will be posted to the web site when identified • Additional Input?

  5. Phase II Mailbox Status • Legalities of the issue – Each homeowner has entered into a contract with the developer and paid for a lamppost and a mailbox. The developer is obligated to provide what each has paid for. • Homeowners Association interest in the topic – As the association BOD we have an interest in keeping the mailboxes and lamppost in harmony across the neighborhood. • Others interest – The US post office also has an interest in the location of the mailboxes to aid in efficient and cost effective mail delivery. Not following there guidelines can result in refusal to deliver mail. • What the BOD has tried to resolve – Phone calls and Letters to date have not worked. • An avenue to consider – The developer is YMCA Properties LCC. A letter written by damaged parties (All phase II lot owners) to the board of Directors of the YMCA prior to turning this over Contact 6 or similar media channels may just work. • Homeowners Association BOD action - We continue to work the issue however at some point the BOD may need to organize a resolution. This will mean: • A standardization of the mailboxes • An implementation of the Post Office box layout • Special assessment of phase II residents to install the boxes • At this point homeowners could pursue the developer for damages as they see fit

  6. 2012 Budget Proposal

  7. Changes to By-Laws Currently under review: Impose title transfer fee Set term lengths for board members

  8. Survey results for Hickorywood Farms Subdivision long-term Capital Improvement Plan Over 20 ideas submitted…. Focusing on top items

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