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PRESENTATION TO PORTFOLIO COMMITTEE DATE: 19 MARCH 2013

PRESENTATION TO PORTFOLIO COMMITTEE DATE: 19 MARCH 2013. CONTENTS. Introduction Budget versus Actual: 2012/13 Budget Allocation for the MTEF: 2013/14 to 2015/16 Breakdown of the allocation for 2013/14 Cost saving measures Allocation process of funding to fund Departmental Objectives

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PRESENTATION TO PORTFOLIO COMMITTEE DATE: 19 MARCH 2013

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  1. PRESENTATION TO PORTFOLIO COMMITTEE DATE: 19 MARCH 2013

  2. CONTENTS • Introduction • Budget versus Actual: 2012/13 • Budget Allocation for the MTEF: 2013/14 to 2015/16 • Breakdown of the allocation for 2013/14 • Cost saving measures • Allocation process of funding to fund Departmental Objectives • Budget 2013/14 – Per Programme • Progress in addressing audit opinion of 2011/12

  3. INTRODUCTION • The purpose of the presentation is to outline the projected expenditure for 2012/13 and the MTEF allocation for 2013-2016 • The presentation will also outline the steps taken by the Department to allocate the budget for 2013/14 financial year to different programmes and sub programmes in order to deliver on the strategic plan of DHA. • A budget committee meeting was held on 6 February 2013, where business units and provinces submitted the split of their budget. Few proposal were given to the meeting in terms of cost saving measures how to fund certain prioritised objectives. • This presentation is the results of that budget committee meeting and a subsequent meeting held on 13 February 2013. • The presentation will also cover the progress in resolving audit issues raised by AG during the 2011/12 financial year audit report.

  4. BUDGET VERSUS ACTUAL: 2012/13 Note: In terms of the projections, the Department is likely to spend 99.5% of its budget, excluding the earmarked funds for DHA modernisation project.

  5. BUDGET ALLOCATION - MTEF The MTEF allocation for the Department of Home Affairs is as follows: Note: An amount of R1 billion and R260 million was allocated over the MTEF period for the DHA modernisation projects and border posts infrastructure respectively. No additional operating funding has been allocated to the Department for the MTEF period. The increase when comparing year on year is due to the allocation of earmarked funds and the cost of living adjustments relating to Compensation of Employees. This is further broken down in the next slide. The increase in the IEC Allocation in respect of the Represented Political Parties Fund. This is a function shift from Department of Justice and Constitutional Development.

  6. MTEF: PER PROGRAMME

  7. BUDGET ALLOCATION - PER ECONOMIC CLASSIFICATION

  8. COST SAVING MEASURES • Over the current and next financial year, the Department has identified the following cost saving measures: • In the 2012/13 financial year, the following cost saving measures were implemented: • 25% reduction in entertainment budget • 50% reduction in catering and venues and facilities • For the 2013/14 financial year, the following measures have been identified and will be further discussed at Budget Committee: • 25% reduction in the catering budget for Provinces • 40% reduction in the catering budget for Branches • 25% reduction in the venues and facilities budget for Branches and Provinces • The results for the above cut was allocated to fund the shortfall in Deportation.

  9. REVISED BUDGET ALLOCATION • This programme includes the following items: • DHA Modernisation • Property Payments • Security for all DHA buildings

  10. REVISED BUDGET ALLOCATION

  11. REVISED BUDGET 2013/14 – PER PROGRAMME The allocation per programme can be summarised as follows:

  12. PROGRESS IN ADDRESSING AUDIT OPINION OF 2011/12 • Overall • An action plan was developed and action steps put in place together with timeframes • The action plan was presented to all the Departments’ Governance Structures and also to Audit Committee • The progress on the action plan is reported to Audit Committee at each meeting of the Committee • Between the Audit Committee meetings, the plan is monitored by an internal committee called Back to Basics • Internal audit has also been asked to review progress in terms of the action plan • Qualification matter • In address the qualification matter, the Department is 85% complete in re-calculating the balance as reported in 2011/12 • All re-calculations has been reviewed and the review notes is being attended to • In terms of the information for the 2012/13 financial year, all documents for the period April 2012 to January 2013 has been collected and is subject to review by DHA. • In terms of the relationship between DHA and DIRCO, the following measures have been put in place: • Monthly DG to DG meeting • Weekly meetings at an operational level which feeds into the DG to DG meeting • Review of the current MOU with DIRCO • Performance information • Submitted an errata for the 2012/13 APP • Submitted strategic plan for 2013/14 and awaiting AG written report. • High level findings were presented and APP adjusted accordingly

  13. THANK YOU

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