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Navigating Tenure and Promotion: A Comprehensive Guide

Learn the essential steps, common mistakes, and important documents in the tenure and promotion process. Maximize your chances of success!

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Navigating Tenure and Promotion: A Comprehensive Guide

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  1. Tenure and Promotion:Crossing the Finish Line Tenure and Promotion: Crossing the Finish Line September 4, 2019

  2. Objectives Identify steps of promotion and tenure process. Identify documents to review Discuss items commonly required in the dossier. Identify common mistakes seen in submitted dossiers.

  3. Steps in the Process Candidate submits dossier Department Personnel Committee (DPC) Department Chair (Can add to dossier until submitted to CCAP) College Personnel Committee (CCAP) Dean University Personnel Committee (UCAP) Provost President Board of Trustees

  4. Time to Tenure 8.1.2 Every Member appointed without tenure to the rank of Instructor, Assistant Professor, Associate Professor, or Professor shall serve a probationary period not longer than six (6) years. However, in certain circumstances, it may be extended to up to eight (8) years (See section 8.2).

  5. Important Documents to Review UT AAUP Contract College Elaborations Department Elaborations Statement of Expectations Letter of Hire Academic Personnel Calendar

  6. Teaching It is the responsibility of the Member to provide persuasive evidence of instructional effectiveness, or a commitment thereto, in all courses taught.

  7. Teaching • Student Course Evaluations • Faculty Peer Evaluations • Student Observer Program (University Teaching Center) https://www.utoledo.edu/offices/provost/utc/TeachingObservation.html

  8. Teaching • Syllabi • Student Learning Outcomes • Course expectations • Grading • Lecture materials • Formative and summative assessments. • Teaching awards

  9. Teaching • Evidence in professional development (teaching workshops, quality matters certification, etc). • Course modifications and new course proposals. • Technology Integration • Teaching Narrative

  10. Teaching • Independent Studies • Thesis and Dissertation Supervision • Clinical Supervision • Advising

  11. Professional Activity • Usual examples include, publications, books, presentations both peer reviewed and invited. Documentation is important so possibly include article copies, links or even under review confirmation letters. • Some areas may suggest showing a line of inquiry or documenting the quality of publication in terms of article citations and impact factor. • Grant submissions and awards would also be submitted in this area.

  12. Professional Activities Activities for acquiring and maintaining professional certification, licensing, and continuing education; A Member shall give documented evidence of the Member's contribution to the Member's discipline or area of specialization by its publication or other dissemination through (A) the classroom, (B) among practitioners in the Member's discipline, or (C) among a wider community.

  13. Service • There are many areas of service that can be documented-departmental, college, university, community, and professional. It is a good idea to have a balance of these. • Examples of UToledo related service may include committees, accreditation of programs*, and faculty senate. • * May count for professional activity (e.g. Invited evaluator) • Coordinating graduate assistants, part-time faculty

  14. Service • Professional service may include serving as a journal editor, reviewing abstracts, planning conferences, serving on committees, and being an elected leader. • Community service is a broad category that may include public consulting (non-paid), educational speaking, serving on boards or coalitions, and volunteering.

  15. Common Mistakes • Underselling yourself • Misrepresenting material. • Missing documents. • Poorly organized. • Mislabeling of content (service artifacts placed in scholarship category) or lack of justification it should be in xyz category • Missing or poorly written narratives. • Including non significant or redundant artifacts. • More is not always an indicator of quality.

  16. Dossier Checklist • Letter requesting reappointment, tenure, or promotion. Make sure you state what years are being evaluated and when you were hired. • Table of contents. • CV. • Letter of appointment. • Statement of Expectations

  17. Dossier Checklist • Copy of elaborations (college, department). • ARPA’s. • Letters each year from DPC, Chair, CPC, UCAP, Provost and President. • 2-3 page overall summary of highlights and accomplishments in key elaboration areas. • External review letters (if applicable).

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