How to use email in the business environment

1. How to use email in the business environment By XXXX XXXX

2. Sending a message more than one recipient (Part one) You only have to do it once. Step1: You have to click on ‘new..’ when you want to send a message to someone. Step 2: You have to click on the ‘To..’ if you want to send it to more than one person, for example when your writing an email or you are going to forward an email. Step 3: Add a suitable subject. Step 4: Compose your email. Step5: Click send to send your message. Its easier to use – very straight forward. Its free as well.

3. Sending and receiving a message with an attachment 3. Then you should see an box come up like this to click on the right file and send. You have to select the contact you would like to send the attachment message to. Then you need to click on the file symbol which will add your attachment.

4. Sending and receiving a message with an attachment (part 2) Firstly click on to the ‘inbox’ and then you can see the message which has been sent. Clicking on the inbox will tell you straight away who the message is from.

5. Receiving a message with an attachment You can either click on open or save to open attachment. If you want to open the attachment you click on open. If you want to click on save you save the attachment.

6. Saving and opening an attachment safely You should always save your attachments by saving your attachments do the following. Step1:On saving and opening an attachment double click on the attachment. Step2:Double click on save to open the attachment. Then slowly a small box should pop up like this;

7. Saving and opening an attachment safely part two I have opened up the attached and saved it.

8. Attachments contents • How to attach a file & send • How to open an attachment • Safety issues to be aware of when opening and saving attachments

9. Safety issues to be aware of when opening and saving attachments Don’t open an attached file unless you know the person who has sent you the attachments. Often viruses come up. Be ware if the file is in an attached of a zip. It if it does have a zip they can send you a password to open the zip. You should never open a link in an email. It is very easy to do this. Never send your bank details over email address. But by clicking in your password and username after your money could be gone. Always be ware.

10. The appropriate of us of forward and reply By replying and forwarding to an email. You can click on the box to open the message. By forwarding your email you have to forward and then type in the email address of the person you would like to send the message to. Theses are very quick way to past on important messages.

11. By replying to an email At the top of the email it will say the name of the person your replying back to. By clicking the address you need to reply to. By typing your message back in the text box.

12. Suitable text and language Here I have addressed the person with full name and there title. I have used suitable text and language without slang. At the end of the letter I have finished it with Many thanks with my full name.

13. Suitable subject and names When your saving an attachment make sure you give a suitable name or giving the attachment a title. An suitable subject for sending an email. When replying/forwarding or sending an email. You should always insert a suitable subject. By giving the click subject what your sending.