Using Google Calendar & Google Forms to Organize Anything

1. Using Google Calendar & Google Forms to Organize Anything Lori Y. Lee Zanesville City Schools llee@zanesville.k12.oh.us Twitter @llee_zanesville http://goo.gl/B0HpL

2. Overview • Zanesville's use of Google Calendars & Google Forms • Creating a Google Calendar • Creating a Google Form • Using both to Organize Anything

3. Zanesville Use of Calendar & Forms • Used in Media Center • Requests for Media Center Visits • Requests for Laptop Carts • Calendars for both • Check out our Webpage • http://www.zanesville.k12.oh.us/domain/100

4. Creating a Calendar 1. Once in Google Account, choose Calendar 2. My Calendars select the arrow to find Create a New Calendar

5. Name the Calendar • Make sure to specify the correct time zone

6. Setting up a Calendar • On right side click the Gear • Select Calendar Settings

7. Calendar Settings • Many personalizations can be made • Date & time format • Default meeting length • Default calendar view • Viewing weather

8. Adding Events • Click and drag on your calendar screen. • Use the Create Event link. • Create from your calendar list. • Use the Quick Add link.

9. Publish a Calendar

10. What is a Google Form? • A tool to build questionnaires or surveys • Responses are recorded in a spreadsheet • Notifications can be activated for immediate response

11. Creating a Google Form • Go to Drive • Create • Choose Form

12. 1. Name your form 2. Choose a Question Type Text Paragraph Text Multiple Choice Checkboxes Choose from a list Scale Grid 3. Type question 4. Is it a Required Question 5. Edit/Copy/Delete Question

13. Creating a Google Form View an example of a Live Form http://goo.gl/vTW4T View the gathered data http://goo.gl/wuefs

14. Setting Form Notification 1. Under Tools go to Notification Rules 2. Decide how you want to be notified 3. When a form is submitted 4. When to receive an email

15. Publish a Google Form • Several places to find Link to Embed • Spreadsheet side go to Form then to Embed form into Web page • Spreadsheet side go to Form then to Edit Form • At the bottom on the form will be a link address to publish form • At top click More Actions for Embed

16. Google Form Refreshed

17. Google Form Refreshed Features • Forms now allows users to collaborate with others in real-time • Multiple users can work on the same form simultaneously • Unlike the previous version, forms are no longer tied to a specific spreadsheet. • Responses are collected and stored only in the form • If owners prefer to see the data in a spreadsheet, they can specify a destination spreadsheet for the data at any time.

18. Q & A Feedback http://goo.gl/dAiJm Thanks for attending!