OHIO COLLABORATIVE LAW ENFORCEMENT AGENCY CERTIFICATION

1. OHIO COLLABORATIVELAW ENFORCEMENT AGENCY CERTIFICATION Assessor / Peer to Peer Training

2. Introduction Slide Ed Burkhammer edburkhammer@dps.ohio.gov 614.203.3555 Stephanie Swindell saswindell@dps.ohio.gov 614.728.4790 Office of Criminal Justice Services Ohio Collaborative Law Enforcement Certification Program

3. Goals of Training Participants will understand: • Collaborative Formation • Administrative Functions of OCJS • Correspondence Sent to Agencies • Review Deadlines • Acceptable File Content • Onsite Review Process Ohio Collaborative Law Enforcement Certification Program

4. Ohio Task ForceExecutive Order 2014-06K • Ohio Task Force on Community-Police Relations • Purpose • To explore the cause of fractured relationships between some law enforcement and communities • To examine strategies to strengthen trust between communities and law enforcement in order to resolve the underlying causes of friction • To provide the governor and legislature with a report including recommendations on best practices to improve the relationship between law enforcement and the community. Ohio Collaborative Law Enforcement Certification Program

5. Why Pursue Certification Enhance Accountability Adopt Standards Ohio Collaborative Law Enforcement Certification Program

6. The Ohio CollaborativeExecutive Order 2015-04K • Members • Asst. Director Karen Huey, Ohio Department of Public Safety • Ohio State Representative Phil Plummer, former Sheriff • Officer Anthony Johnson, Columbus Police Department • Commissioner Lori Barreras, Ohio Civil Rights Commission • Dr. Ronnie Dunn, Associate Professor, Cleveland State University • Austin B. Harris, Student, Central State University • Councilman Michael H. Keenan, former Mayor of Dublin • The Reverend Damon Lynch III, Senior Pastor, New Prospect Baptist Church • Sheriff Tom Miller, Medina County • Chief Michael J. Navarre, Oregon Police Department • The Honorable Ronald J. O’Brien, Franklin County Prosecutor • Reverend Walter S. Moss Ohio Collaborative Law Enforcement Certification Program

7. The Ohio Collaborative • Ex-Officio Members • Representative Tim Derickson, Ohio House • Senator Cliff K. Hite, Ohio Senate • The Honorable Tom Roberts, former Ohio Senator • The Honorable George V. Voinovich, former U.S. Senator, Governor of Ohio and Mayor of Cleveland • Senator Sandra Williams, Ohio Senate • The Late Honorable Louis Stokes, former Member of Congress Ohio Collaborative Law Enforcement Certification Program

8. Points of Contact • Ohio Association of Chief’s of Police, OACP • Donna Braxton, Executive Director • Tom Vaughn, Program Director (Joel Brown) • Buckeye State Sheriffs’ Association, BSSA • Bob Cornwell, Director • Sheriff Matthew Lutz, President • Ohio Criminal Justice Services • Karhlton Moore, Executive Director • Ed Burkhammer, Program Director Ohio Collaborative Law Enforcement Certification Program

9. Gov. Mike DeWine asks Ohio Collaborative to develop statewide standards for police chases Posted May 13, 2019 Ohio Collaborative Law Enforcement Certification Program

10. How are we doing? Ohio Collaborative Law Enforcement Certification Program

11. How are we doing? Ohio Collaborative Law Enforcement Certification Program

12. Admittedly, we’ve had some growing pains. Ohio Collaborative Law Enforcement Certification Program

13. Ohio Collaborative Standards Group 1 USE OF FORCE Employees may only use the force which is reasonably necessary to effect lawful objectives including: effecting a lawful arrest or overcoming resistance to a lawful arrest, preventing the escape of an offender, or protecting or defending others or themselves from physical harm. USE OF DEADLY FORCE The preservation of human life is of the highest value in the State of Ohio. Therefore, employees must have an objectively reasonable belief deadly force is necessary to protect life before the use of deadly force. Deadly force may be used only under the following circumstances: 1. To defend themselves from serious physical injury or death; or 2. To defend another person from serious physical injury or death; or 3. In accordance with U.S. and Ohio Supreme Court decisions, specifically, Tennessee v. Garner and Graham v. Connor. AGENCY EMPLOYEE RECRUITMENT AND HIRING The goal of every Ohio law enforcement agency is to recruit and hire qualified individuals while providing equal employment opportunity. Ohio law enforcement agencies should consist of a diverse workforce. Communities with diverse populations should strive to have a diverse work force that reflects the citizens served. Non-discrimination and equal employment opportunity is the policy. Law enforcement agencies shall provide equal terms and conditions of employment regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, veteran status, military status, or disability. This applies to all terms or conditions associated with the employment process, including hiring, promotions, terminations, discipline, performance evaluations, and interviews. Agencies should utilize due diligence in ensuring that their prospective employees have the proper temperament, knowledge and attitude to handle this very difficult job. Agencies should have appropriate mechanisms in place in order to achieve this mission. Further, agencies should ensure their employment requirements are related to the skills that are necessary to be a successful employee. Ohio Collaborative Law Enforcement Certification Program

14. OCLEA Standards Group 2 • Community EngagementIt is the shared responsibility of law enforcement agencies and the communities they serve to work together to build relationships based upon trust and mutual respect. A strong relationship between law enforcement agencies and the community will improve public safety and allow communities to thrive and prosper. • Body Worn Cameras Law enforcement agencies and the community will benefit from clear guidelines involving the use of body-worn cameras and related privacy issues. • Telecommunicator Training Law Enforcement agencies must ensure a training program and policy directives exist to allow for tele-communicators to be proficient in: • • Obtaining complete and accurate information from callers requesting law enforcement assistance • • Accurately classifying and prioritizing requests for assistance • • Obtaining and accurately relaying information which may affect responder and/or citizen safety Ohio Collaborative Law Enforcement Certification Program

15. OCLEA Standards Group 3 • Bias Free Policing-Law enforcement agencies must prohibit the use of any bias based profiling in its enforcement programs. Standard Agencies shall establish a written policy governing biased based profiling that includes the following provisions: • • A prohibition against biased based profiling in traffic contacts, field contacts, and in asset seizure and forfeiture efforts. • • Training all agency enforcement personnel in biased based profiling issues and the relevant legal aspects. • • Corrective measures if biased based profiling occurs. • • The collection of data on all self-initiated traffic contacts to include, at a minimum, the race and gender of the driver of the vehicle stopped. For agencies that employ fewer than 35 sworn full time police officers, the collection of data does not have to occur until the year 2020. • • A documented annual administrative review of agency practices, data collected, and citizens’ concerns. This review shall be made available to the public. Ohio Collaborative Law Enforcement Certification Program

16. OCLEA Standards Group 3 • Investigation of Employee Misconduct Law enforcement agencies shall establish a written policy which outlines the process for accepting, processing and investigating complaints concerning allegations of employee misconduct. The policy, at a minimum, shall address the following: • • Describe the formal complaint process, outlining how and where to file a complaint; • • Outline the procedures for accepting, processing and investigating the complaint; • • Define timelines for the resolution of complaints; • • Include safeguards to protect the legal and contractual rights of the employees during internal investigations; and • • Ensure that procedures to register complaints and/or commendations are made available to the public through social media or the agency's community relations programs. Ohio Collaborative Law Enforcement Certification Program

17. Agency Application • Ohio Collaborative Database • Applications may be submitted via US mail, electronically, or fax(Not preferred) • Conduct review of application details • Clarify any missing or unclear information • Email agency confirmation of application receipt Ohio Collaborative Law Enforcement Certification Program

18. Don’t forget the Waivers! Ohio Collaborative Law Enforcement Certification Program

19. Don’t forget the Waivers! Ohio Collaborative Law Enforcement Certification Program

20. Don’t forget the Waivers! Ohio Collaborative Law Enforcement Certification Program

21. Model Policy Access • Upon application members may request IACP membership application • Generate any necessary correspondence to the agency contact • Model policies are also available at https://www.ocjs.ohio.gov/ohiocollaborative/law-enforcement.html# Ohio Collaborative Law Enforcement Certification Program

22. Sample policies Ohio Collaborative Law Enforcement Certification Program

23. Peer to Peer (P2P) Resource • Request received at any time prior to or after application process • Stakeholder group assigns resource • Contact agency within 2 business days • A P2P may NOT serve their own agency or any former employer • Prior to serving as a P2P • Must have attended training administered by the Office of Ohio Criminal Justice Services Ohio Collaborative Law Enforcement Certification Program

24. P2P Assistance Includes: • Assisting with standards dissection • Providing sample policies • Assisting with policy language • Identifying acceptable proofs of compliance • Reviewing agency’s compliance documentation through Certification database. Ohio Collaborative Law Enforcement Certification Program

25. Did I mention we have ONLINE RESOURCES? Ohio Collaborative Law Enforcement Certification Program

26. Online • https://www.ocjs.ohio.gov/ohiocollaborative/law-enforcement.html# • www.ocjs.ohio.gov Ohio Collaborative Law Enforcement Certification Program

27. File Preparation & Submission • Arrangement Order • Standards Compliance Checklist • Written Directives • Compliance Documentation • Labeling and Highlighting (Please ask for this!) • Labeled with applicable standard numbers and bullets • Applicable text is highlighted in some fashion to draw the reviewer to the compliance information contained in the agency directive. Ohio Collaborative Law Enforcement Certification Program

28. File Content

29. Standards Compliance Checklist • Compliance documentation shall include each standard element • Policy/Procedure • Covering all standard bullets • Publication (Initial Read and Sign) • Proficiency (Testing if applicable) • Proof (Compliance Documentation) • Documents that prove you “walk the talk” Ohio Collaborative Law Enforcement Certification Program

30. Written Directives • Forms of Written Directives • Policy or Procedures • Rules and Regulations • Collective Bargaining Agreements • City Code/Ohio Revised Code • Memorandums • General or Special Orders • Training Materials Ohio Collaborative Law Enforcement Certification Program

31. Ohio Collaborative Law Enforcement Certification Program

32. Compliance Documentation • Proofs of Compliance Examples • Investigative Reports • Inter-Agency Memos • Brochures • Photos • Checklists • Read and Sign Reports • Testing Results • Knowledge Test Samples Ohio Collaborative Law Enforcement Certification Program

33. File Content • How much? • Read and Sign and Testing • At least 10% for agencies with more than 50 sworn • At least 50% for agencies with 21-50 sworn and • 100% for agencies with 20 or less sworn • Compliance Documentation • Quality vs. Quantity • At least one sample from current year • Completed Tests/Examples • Current Policy Ohio Collaborative Law Enforcement Certification Program

34. Ohio Collaborative Law Enforcement Certification Program

35. File Content • Documentation shall include lack of activity • File should stand on its own, if it doesn’t: • Can additional information be obtained to strengthen compliance? • Is it something that shall be revisited during the onsite review? • Does the policy need enhanced? Ohio Collaborative Law Enforcement Certification Program

36. Ohio Collaborative Law Enforcement Certification Program

37. Ohio Collaborative Law Enforcement Certification Program

38. Ohio Collaborative Law Enforcement Certification Program

39. Ohio Collaborative Law Enforcement Certification Program

40. Example • Standard “Agency personnel are annually trained and tested...” • Agency Directive “Agency personnel are trained and tested…” • Enhanced Directive • “Agency personnel are trained and tested quarterly…” Ohio Collaborative Law Enforcement Certification Program

41. Compliance Documentation • Can be sent electronically, U.S. mail, or fax • ohiocollaborative@dps.ohio.gov(NOT preferred) • 1970 West Broad Street, Columbus OH 43223 • 614.466.5061 • File submissions • Use the Ohio Collaborative Database • Docs must be uploaded in PDF form for security reasons Ohio Collaborative Law Enforcement Certification Program

42. Certification is too hard. • I don’t have the time. • My community already thinks I’m perfect in every way. • We can’t afford that! Ohio Collaborative Law Enforcement Certification Program

43. Ofc. Tracy says, “It’s just so fun to get Certified” Ohio Collaborative Law Enforcement Certification Program

44. Can we change our image? Ohio Collaborative Law Enforcement Certification Program

45. Challenge Accepted! Ohio Collaborative Law Enforcement Certification Program

46. Ohio Collaborative Law Enforcement Certification Program

47. Change will come! Keep your eyes and ears open for changing of the guard, Ohio Collaborative Law Enforcement Certification Program

48. Compliance File Reviews • Conducted by training OCJS staff • Use Standards Compliance Checklist “Provisional Feedback Report” • Areas requiring follow-up are clearly detailed • Shall be a priority for onsite assessor • Notable achievements Ohio Collaborative Law Enforcement Certification Program

49. Provisional Review Feedback • Review completed ideally within 30 days • Includes • Correspondence sent to agency head • Provisional Certificate • Provisional Feedback Report • Congratulatory letter explaining next steps • Media release (DPS Public Affairs) • Correspondence sent to stakeholder to assign assessor • Provisional Feedback Report Ohio Collaborative Law Enforcement Certification Program

50. Assigning the Assessor • Assessors may NOT assess • Their own agency • A former agency • Agencies in their own county • Agencies formerly serving as a P2P resource • Communicate any conflicts to the requesting stakeholder, upon request for assignment Ohio Collaborative Law Enforcement Certification Program