Software Developers Webinar December 2013

1. Software Developers WebinarDecember 2013

2. COD Update for Software Vendors Sarah Utz | Dec. 2013 U.S. Department of Education Software Vendors Webinar

3. Agenda • XML Validation • COD Loan Origination Fee • COD Release April 2014 – Direct Subsidized Loan Time Limit • COD Technical Reference Updates

4. COD Release April 2014 – XML Validation Two new temporary warning edits. The warning edits will be discontinued later in the year. New reject edit will be triggered:

5. COD Release April 2014 – XML Validation

6. Loan Origination Fee Editing Now at COD Note: Calculation and truncation rules haven’t changed.

7. COD Release April 2014 – Subsidized Time Limit 150% Direct Subsidized Loan Time Limit • COD Common Record Schema and batch processing modifications • New schema input and response tags • New edits • New Subsidized Usage System Generated Response • Reports

8. COD Release April 2014 – New Input Tags Direct Subsidized, Direct Unsubsidized and Direct PLUS Loans – Award Year 2014/2015 and forward TEACH Grants – Award Year 2014/2015 and forward * CIP Codes: http://nces.ed.gov/ipeds/cipcode/browse.aspx?y=55

9. COD Release April 2014 – Award Level Edits

10. COD Release April 2014 – Disbursement Level Edits Existing Edit 994 and Edit 996 will be triggered if a value is missing or not valid

11. COD Release April 2014 – Subsidized Usage Subsidized usage will be communicated in two ways:

12. COD Release April 2014 – New Response Tags Direct Subsidized Loans - Award Year 2014/2015 forward.

13. COD Release – Subsidized Usage Prior Years February 2014 • Direct Subsidized Loans reported in 2013-2014 award year or prior, with an Earliest Disbursement Date (EDD) on or after July 1, 2013 and the student is a new borrower and enrolled a Non-Credential Teacher Certification program. • Non-Credential Teacher Certification Comma-Delimited file data elements: • Message Class: NCTCMYIN • Must have correct SAIG Header and Trailer • No response will be generated.

14. COD Release April 2014 – Loan Period & Academic Year Dates • Relevant Tags: • Most cases, update loan period, not academic year. • More information: • May 10, 2013 – Dear Colleague Letter GEN-13-13examples of how to report Loan Period and Academic Year Dates • June 06, 2013 – 150% Direct Subsidized Loan Limit Webinar #1 - COD Reporting of Academic Year and Loan Period (http://ifap.ed.gov/ifap/ifapMedia.jsp#150DSLLWebinar1on060613)

15. COD Technical Reference Updates Note: Common Record Layout redesigned for the November 2013 publication

16. Contact Information We appreciate your feedback and comments. Direct Loans: Sarah Utz Phone: 202-377-3140 E-mail: sarah.utz@ed.gov

17. Contact Information COD School Relations Center Grants: 1-800-474-7268 Direct Loans: 1-800-848-0978 Applicant Services: 1-800-557-7394 Foreign Schools: 571-392-3737 E-mail: CODSupport@ed.gov URL: http://www.cod.ed.gov

18. QUESTIONS?

19. Appendix – Additional Information • COD Release April 2014 – • New Tag & Valid Values • Special Programs Edit • Program Credential Level Edit • Existing COD Reports • XML Validation

20. COD Release April 2014 – New Tag & Valid Values <SpecialPrograms> tag:

21. COD Release April 2014 – Special Programs Edit New Award Level Reject Edit 203:

22. COD Release April 2014 – Program Credential Level Edit New Award Level Reject Edit 208:

23. COD Release April 2014 – Existing COD Reports 150% Threshold: the new fields for existing COD Reports will include: *NTCTCP = Non-Credential Teacher Certification Program

24. COD Release April 2014 – XML Validation COD will perform full XML Common Record schema validation. • New validation will be based on the Common Record XML schema version that is published • Enforced: 3.0d, 3.0e, and 4.0a • Retiring: 2.0e, 3.0a, 3.0b, and 3.0c • Examples of common errors include general file formatting: • Invalid character or invalid byte • Content before the <?xml tag • Opening tag exists but end tag is missing NEW 4.0a COD Common Record Schema See Electronic Announcement, 10/29/2013

25. NSLDS Update for 150% Eric Hardy and Valerie Sherrer | Dec. 2013 U.S. Department of Education Software Vendor’s Webinar

26. 150% Direct Sub Loan Limit • Electronic Announcements regarding the published regulations were posted on the Information for Financial Aid Professionals (IFAP) Website earlier this year • Other FSA Training Session to address 150% Subsidy Loan Limit: • FSA Training Conference Session #28 • What FAAs Need to Know About 150% Direct Sub Loan Limits • Audio recording available at fsaconferences.ed.gov

27. 150% Direct Sub Loan Limit

28. 150% Direct Sub Loan LimitBasic Formula • Maximum Eligibility Period (MEP) – Calculated by COD based on disbursement records. Calculated by NSLDS based on Enrollment Reporting • Subsidized Usage Period (SUP) – Calculated by COD and sent to NSLDS • Remaining Eligibility Period (REP) – Calculated by COD based on disbursement records. Calculated by NSLDS based on Enrollment Reporting

29. 150% Direct Sub Loan Limit NSLDS Phases

30. 150% Direct Sub Loan LimitIdentifying First-Time Borrowers • COD, with help from NSLDS, is the primary identifier of first-time borrowers • COD sends the Subsidized Usage Limit Applies (SULA) Flag to federal loan servicers • Subsidized Usage Limit Applies (SULA) Flag is reported to NSLDS from federal loan servicers

31. 150% Direct Sub Loan LimitIdentifying First-Time Borrowers • SULA flag will display on the NSLDSFAP Website (Jan 2014) • SULA flag will be included on: • Financial Aid History (FAH) (April 2014) • Transfer Student Monitoring (TSM) (April 2014) • 2014-2015 Prescreening and Post screening (Jan 2014) • 2014-2015 Institutional Student Information Record (ISIR) (Jan 2014) • Post screening Reason Code 25 will be added for changes to a SULA status for 2014-2015 (Jan 2014)

32. 150% Direct Sub Loan LimitNew Loan Types “D0” & “D9” • New Loan Types: • “D0” for Direct Subsidized (SULA Eligible) loans (June 2013) • “D9” for Direct Consolidation Subsidized (SULA Eligible) loans (April 2014) • New “D0” & “D9” loan types will display on: • NSLDS Websites • NSLDS Reports • Financial Aid History (FAH) • Transfer Student Monitoring (TSM) • Conversion of “D0” loan type for the Central Processing System (CPS) and www.studentloans.gov: • New “D0” loan type will be converted as “D1” for 2013-2014 • New “D0” loan type will appear as “D0” for 2014-2015

33. 150% Direct Sub Loan LimitMaximum Eligibility Period • Maximum eligibility period is 150% of the published length of borrower’s current educational program. • Varies program-by-program • Multiply published length of program by 1.5 • Measured in academic years • NSLDS will calculate using Enrollment Reporting information • COD will calculate using Origination and Disbursement Records

34. 150% Direct Sub Loan LimitMaximum Eligibility Period

35. Enhancements to Enrollment Reporting • Enrollment Reporting will allow schools to continue sending the existing Enrollment Reporting record types so that loan holders can apply deferments and grace periods • Record Types: • Record Type 000 – Header (existing) • Record Type 001 – Campus-Level (existing with updates) • Record Type 002 – Program-Level (new) • Record Type 003 – E-mail (new) • Record Type 999 – Trailer (existing with updates) 35

36. Record Type Reporting 36

37. Campus-Level (Record Type 001) • Campus-Level Enrollment will continue to provide the same level of detail needed for loan holders to accurately convert loans to repayment. • 3 Changes to Campus-Level Reporting • Addition of Student Phone Number • OPEID and Move To (Location) will be 8-digit fields • Credential Level moving to Program-Level Record Type 37

38. Program-Level (Record Type 002) Program-Level Reporting is designed to augment the existing data that is reported in Campus-Level Record Type to support 150% Sub Loan Limit. Basic Reporting Rules: • Schools will provide details for all programs that a student enrolls until the student is no longer enrolled in that program • Unique program is the combination of Classification of Instructional Program (CIP) code and Program Credential Level • Schools will be required to report a Campus-Level Record Type when reporting a Program-Level Record Type • NSLDS will pre-populate the program-level data with information from COD 38

39. Program-Level (Record Type 002) Who to report Program-Level data for: • All undergraduate and graduate Title IV Recipients • Students with any Subsidized Loans, Unsubsidized Loans, Graduate PLUS Loans, Perkins Loans, Pell Grants, Academic Competiveness Grants or SMART Grants or any Overpayments • SULA Eligible Borrowers and SULA Not-Eligible Borrowers • Student recipients of Parent PLUS loans Which programs to report: • All programs for which a Title IV Recipient is enrolled • Title IV Recipients that are enrolled in a single program • Title IV Recipients that are enrolled in multiple programs concurrently must have all programs reported • Title IV Recipients that are enrolled in multiple programs sequentially must have all programs reported 39

40. Program-Level (Record Type 002) Fields Used to Identify a Unique Program • CIP Code – Six-digit Classification of Instructional Program code (without decimal) identifying a program’s academic content • Program Credential Level - Level of credential for the educational program indicated on the record Fields Used to Set the Maximum Eligibility Period • Published Program Length -The length of the educational program indicated on the record • Publish Program Length Measurement – Indicates if the measure of time in Published Program Length is years, months, or weeks. • Weeks Program Title IV Academic Year - Weeks of instructional time in program's definition of academic year • Special Program Indicator - Indicates borrower is enrolled in a special Program 40

41. Program-Level (Record Type 002) Fields Used to Collect Enrollment Status • Program Enrollment Status – Current status for the student at the reported program as of the certification date • Program Enrollment Status Effective Date - Date when the program enrollment status took effect • Student’s Program Begin Date - Date when the student first attended the reported program 41

42. E-mail (Record Type 003) E-mail Record Type will be used to collect student e-mail address only Basic Reporting Rules • E-mail address is an optional field. If not reporting an e-mail address, school should not submit an E-mail Record Type • Multiple e-mail addresses may be reported by reporting multiple E-mail Record Types • Schools will be required to report a Campus-Level Record Type when reporting an E-mail Record Type • NSLDS will pre-populate the roster with information from COD 42

43. New Enrollment Status Code • A new enrollment status code will be added to capture ¾ (three-quarter) time at the Campus-level and Program-level enrollment reporting • NSLDS will use the letter ‘Q’ to represent ¾ time • F – Full-Time • Q – Three-Quarter Time • H – Half-Time • L – Less Than Half-Time • A – Leave of Absence • G – Graduated • W – Withdrawn • D – Deceased • X – Never Attended • Z – Record Not Found 43

44. Draft Record Layouts • Draft Record Layouts were posted to IFAP on November 25, 2013. • We expect some changes will be made prior to final record layout posting. • Updated Enrollment Reporting Guide will be available early in the new calendar year. 44

45. Reporting Methods • Batch Reporting formats: • Fixed-Width • Comma Separated Values (CSV) • Extensible Markup Language (XML) – will be updated in future • Online Reporting Methods • Individual/Group Student Certification • Spreadsheet Upload • Schools must use new Record Layouts, Online Web Pages or Spreadsheet Upload 45

46. New Reporting Requirements • School will be required to report enrollment to NSLDS at a minimum of every 60 days • Reporting of new enrollment data will begin July 1, 2014. • Retroactive reporting of all programs prior to July 1, 2014 is not required • Programs that a borrower is enrolled in on July 1, 2014 might have a Program Start Date and Enrollment Status Effective Date prior to July 1, 2014 46

47. Transfer Student Monitoring (TSM) New! NSLDS will use Transfer Student Monitoring (TSM) to add students to a school roster: • Based on Enrollment Begin Date provided in TSM • Based on Location reported on TSM • Make sure to keep a working relationship with your Third- Party Servicer to ensure new and transfer students are added to the appropriate roster 47

48. 150% Direct Sub Loan LimitTracking Subsidized Usage Periods • COD will calculate the Subsidized Usage Periods (SUP) for each loan and send to NSLDS • NSLDS will display the SUP on the NSLDS websites • NSLDS will include the SUP in TSM, FAH, and selected NSLDS Reports • NSLDS will send the borrower-level SUP to CPS for inclusion on the 2014-2015 ISIR

49. 150% Direct Sub Loan LimitLoss of Subsidy • NSLDS will determine if Loss of Interest Subsidy should occur on a borrower’s loan based on the borrower’s Remaining Eligibility Period (REP) and the borrower’s program-level enrollment status. • NSLDS will display the Loss of Subsidy on the NSLDS Websites • NSLDS will include the Loss of Subsidy in TSM, FAH, and selected NSLDS Reports • NSLDS will send the Loss of Subsidy to the federal loan servicers

50. 150% Direct Sub Loan LimitLoss of Subsidy • First-time borrowers can lose interest subsidy on outstanding Direct Subsidized Loans in certain conditions. • Must first have no remaining eligibility period (REP <=0) • Must not have completed a program after the Loan Period Begin Date • Must have new qualifying enrollment (not a new loan) *Subsidy loss is effective on the date of the triggering enrollment.