Presenter’s Details

1. Use of Management Information System for Effective Monitoring and Evaluation: the Experience of the Millennium Challenge Account - Lesotho The 2nd Global Conference of the Development Assistance Database (DAD) Community of Practice (CoP) 2011 Yerevan, Armenia June 20 – 24, 2011 Mr. S. Mphaka Mrs. M. Sefako Mr. L.D. Mohlomi

2. Presenter’s Details Name: Mr. Samson Mphaka Institution: MCA-Lesotho Designation: Deputy Chief Executive Officer

3. Presentation Layout • Quick information about Lesotho • Overview of Lesotho Compact • Introduction: MCA-Lesotho MIS • Rationale and Purpose of MCA-Lesotho MIS • Process of Developing MIS • MIS Operational Set-Up • MIS Structure • MIS Reports • Executive Dashboard • Lessons Learnt • Conclusion

4. Quick information about Lesotho Official Name: Kingdom of Lesotho Population : 1,806,823 Capital City: Maseru (pop. 500,880) Official Languages: English and Sesotho Religions: Christian, traditional beliefs Land Area :30,350 sq km (11,718 sq miles) Highest Point: Thabana-Ntlenyana, 5,199 m (11,424 ft) which is also highest point in southern Africa World Map

5. Overview of Lesotho Compact Compact Close-Out Compact Signing EIF Implementation 28/07/2007 17/09/2008...................... 16/09/2013 Total Funding: US$ 362.5 Million

6. THE COMPACT PROTOCOL GoL MCC PIA PIA PIA MCA IEA CONTRACT MoHA NID PMU MoLGC Land Reform U&PU WS PIU PIU WASCO PSD Chief Justice Civil Legal Reform MoHSW MA HEALTH MWTW WATER HSS DRWS RWSS MoYGSR Gender HC MoNR Centr. Bank Credit Bureau OPDs DWA Wetlands PIU Botsabelo Complex Post Bank Smart Card Implementing Entity Implementing Entity Project Sector Sector Projects Sector Projects Imp. Entity

7. Introduction: MCA-Lesotho MIS • Implementing Firm: Synergy International Systems Inc. • Contract Effective Date: May, 2010 • Contract End Date: Oct, 2011

8. Rationale and Purpose of MCA-Lesotho MIS • Rationale: • Efficient oversight regarding compact implementation was a challenge • Oversight was based on tedious manual methods only • Need to link QDRP (WPs, PP, DFP, QFR, NR, ITT) and other related reports

9. Rationale and Purpose of MCA-Lesotho MIS... • Purpose: • Facilitation of programme management and oversight • Water, Health and Private sector Development • Facilitation of project management • 14 projects (i.e. 4 Water, 4 Health, 6 Private Sector Development) • Integration of the QDRP (WP, PP, DFP, QFR, NR & ITT) and related systems • Assisting timely reporting • Support informed decision making

10. Presenter’s Details Name: Mrs. ‘Mareitumetse Sefako Institution: MCA-Lesotho Designation: Monitoring and Evaluation Coordinator

11. Process of Developing MIS Completed Completed In-Progress Not Started

12. Process of Developing MIS... MCA-Lesotho Sections MCA-Lesotho Management IEs MIS Task Team MCC PIUs A participatory process involving consultations to identify needs and expectations within MCA-Lesotho, IEs and PIUs and continuous feedback through reviews at each level Text

13. MIS Operational Set-up

14. Presenter’s Details Name: Mr. Litlhokoe Mohlomi Institution: MCA-Lesotho Designation: MIS Manager

15. MIS Structure

16. MIS Structure... • Six Modules: • List: create & execute ad-hoc queries & present results as a list • Report: generate reports using many criteria, presents data in printable format • Chart: filter and display data in chart form • Map: filter and display data in map form • My Portfolio: quick access to the sub-activities • Executive Dashboard: multiple reports on one screen

19. MIS Reports • Classified into two main groups • Public View • Designed to be used by all users who have access to the application • Private View • Designed to be used on the local PC only • Reports can be organised interchangeably between the views • Can be exported to other programs such as PDF, Excel and Word • Can be viewed on the screen • Can be printed

22. MIS Charts • Bar charts types • Pie charts types • Clicking on a bar or slice drills down to details • Different data categories can be selected using drop down menus

25. Information Display by MAP A map can be used to show how an activity is distributed throughout the country Can show how funds have been disbursed throughout the country

27. Executive Dash Board • Specific display of reports/information as per Manager • Created reports are grouped and displayed on one screen display • Executive dash board can be saved for • Public view or • Private view

29. Presenter’s Details Name: Mrs. Mareitumetse Sefako Institution: MCA-Lesotho Designation: Monitoring and Evaluation Coordinator

30. Lessons Learnt Cons Pros Your own footer Your Logo

31. Lessons Learnt... Design & development is costly – timing is crucial i.e. MIS development should start during the first Compact year Development process required a full-time champion Need for comprehensive needs assessment prior to implementation is highly essential MIS compatibility with other systems is important hence need for a detailed feasibility study

32. Lessons Learnt... MIS results in improved work-planning and progress reporting e.g. linkages between activity planning and financial planning MIS increases appreciation of the need for efficient reporting at all levels

33. Conclusion • MIS is a management tool that facilitates effective programme and project oversight and management: • It facilitates integration of data/information from various sources and in different formats • It is user friendly – Assists easy analysis of data/information • It enhances display of results • It supports timely and evidence-based decision-making

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