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OES Committee Meeting. March 4, 2014. Financial Report Fund 118. March 4 th – Cash with Trustee - $222,090. Grant Reports. EMPG $41,500 in place for this year (Salaries) Homeland Security Recommendation to accept $15,250 TVA ($17,600) DOE Completed. Emergency Management Division.
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OES Committee Meeting March 4, 2014
Financial Report Fund 118 • March 4th – Cash with Trustee - $222,090
Grant Reports • EMPG $41,500 in place for this year (Salaries) • Homeland Security Recommendation to accept $15,250 • TVA ($17,600) • DOE Completed
Emergency Management Division • Training – Training Calendar Almost Complete • Exercises – • December 17th – Harriman Care and Rehab (Major Fire) • Planning – Exercise for Roane Medical Center • Planning Meeting Kingston TVA Fossil Plant – March 4
Hazardous Material Division • Responses • Training – Chuck Hiatt – Operations Officer • Modular Emergency Radiological Transportation Training Train-the-Trainer (T-T-T) 16 hours • Hazardous Materials Team Operations (T-T-T) 32 hours • Hazardous Materials Awareness and Hazardous Materials Operations (T-T-T) 16 hours • Site Operations – 80 hours • Exercises
Fire Division • Responses (October 1 – February 28) • Structure Fires – 16 • Motor Vehicle Collisions – 3 • Decontamination – 3 • Hazmat – 2 • Special Event – 1 • Alarms - 7
Fire Division • Training – October 2013 – Present • Captain Rayburn – 154 hours • Firefighter Cloyd – 154 hours • Firefighter Taylor – 153 hours
EMS Division • Responses
EMS Division Zone Breakdown 7/1/2013 to 2/28/2014
Ambulance Billing Service Request for Proposal Evaluation March 4, 2014
EMS Division • Third Party Billing • National Reimbursement Group - 2011 • 30 % of billing processed incorrectly • Lack of transparence • Lack of response concerning NRG’s errors
The Solicitation • The Request for Proposal (RFP) was developed and advertised on December 22, 2013 for an opening date of January 16, 2014. • A legal ad was placed in the Roane County News advertising the RFP. • Additionally, the RFP was sent via email to the following vendors: • Bottom Line Strategies • EMS Consultants • Intermedix • NRG • 911 Billing Service
Proposals Received • The proposals were opened on January 16, 2014 at 2:00 p.m. in the Purchasing Department. • A total of four companies responded to the RFP. They are: • EMS Consultants • Intermedix • NRG • 911 Billing Service
The Evaluation Team • The proposals were distributed to the members of the Evaluation Team. Team members include: • Commissioner Ron Berry • Brandon Browning, OES/Ambulance Division • Commissioner Bobby Collier • Lynn Farnham, Purchasing Agent • Brenda Smith, OES/Ambulance Division • Scott Stout, OES Director
Scoring the Proposal • Each team member was asked to score the proposals on a scale from 1-10. The responses were weighted in so that the more important items could be given more points. Below is a list of the evaluation criteria: • General Information = Score x 1 • Technical Proposal = Score x 1 • Billing = Score x 3 • Accounts Receivable Management = Score x 4 • Performance = Score x 2.5 • ePCR Solution = Score x 3 • Billing System = Score x 1 • Compliance = Score x 3
The Scores • Below are the results of the scoring:
Cost for Collections • Below is a summary of the proposed costs for providing the service of Ambulance Billing. The prices listed below are based on the percentage of collections.
Incentives • Below is a summary of the proposed incentives that will be provided in the contract:
